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It appears that the new update to Google Forms has a unknown character limit.  If you are receiving a notice for brevity, you can bypass this by inserting a link to Google Doc with your responses.  Make sure your Google doc is viewable to anyone with a link.

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According to a previous post here, there are no character limits in the responses. Why am I getting this error then? I need to submit my application tomorrow (Thurs.) as I will be out of town for the weekend. I have spent so much time to do a good job...I am ready to cry!

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Oops!  The automatic email notification was not enabled.  I just set that up so everyone who has already submitted will receive an email notification. If you haven't already submitted an application, you will receive a confirmation upon submitting.

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Will we receive an email notification that our application has been received?

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For even more Ideas for using Chromebooks in the classroom, check out the Google for EDU Training Center.

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There are so many possibilities with a Chromebook!  Yes! Chromebooks have an embedded camera and students can take photos. With the recent addition of Google photos within Drive, there is a lot of potential for use and editing directly within Drive along with annotating photos using Slides or Drawing. There are several options for recording as well on Chromebooks with additional apps that fall within our vetted apps list that meet student privacy requirements.

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Do you use apps in your classrooms with your students? Are your students older than 13? Did you get parental consent? Not all apps are the same and neither are the Terms of Service and Privacy Policy for each app.

The Student Online Personal Information Privacy Act, or SOPIPA, (SB 1177) was passed to place additional requirements on companies to protect student online privacy. Specifically, companies are prohibited from the following:

engaging in targeted advertising to students or their parents/legal guardian,

using information to amass a profile about a K-12 student,

selling a student's information, or

disclosing covered (personally identifiable information or materials) information unless certain circumstances exist such as legal compliance, judicial process, or security and safety.

In addition, the company, or "operator", is required to:

to implement and maintain reasonable security procedures and practices appropriate to the nature of the covered information,

to protect the information from unauthorized access, destruction, use, modification, or disclosure, and

to delete a student's covered information if the school or district requests deletion of data under the control of the school or district.

The provisions of SOPIPA take effect in January 2016. As a result of SOPIPA, everyone needs to be aware of the apps, services, websites, and software we are using with students, how student information is being used by the companies, and what is in the Terms of Service and Privacy Policy. Although companies are required to adhere to SOPIPA in order to use their products in K-12 schools, not all of them have. Because of this, all apps currently being used in classrooms in Washington USD must go through a vetting process to insure that we are only using those services from providers that are in compliance with SOPIPA.
Apps will fall within these categories based upon the stated privacy policy and terms of service for each app:

Approved

Conditionally approved with parental consent

Conditionally approved with directory information release

Approved only for students over the age of 13

Not approved

What does this mean to you and your classroom?
When using apps, web-based services, and other online sites and applications, please evaluate the tool to determine not only if it's instructionally appropriate but if it meets privacy requirements, particularly if it is an online service. Any time data is collected, it is important to review the privacy policy and terms of use/service to determine what data is collected and how that data is used.

1. Review the list of vetted software, services, and sites. Are any of the tools you want to use on the list? If they are approved or approved for students over the age of 13, then proceed with using them! We are working on a Google Play Store that will allow you to push out the apps to your students' Chrome environment (coming in January 2016).

2. If any of them are conditionally approved with parental consent, please use the WUSD Technology Parental Consent Template (automatic download and customizable in Word) to send a letter home and obtain consent from parents.

3. If any of them are conditionally approved with directory information release, check with your school secretary to verify that the student has permission for directory information release.

4. If the tools you want are not on the list, submit them for review (note: this link is not publicly shared - you must log into Google with your district email to submit). We will review the app following a process that looks at these categories and then determine which list it will be added to if approved.

5. If a tool you want to use is not approved OR you don't get approval from all parents and are wondering what to do next, send an e-mail to kharrison@wusd.k12.ca.us, moliver@wusd.k12.ca.us, or elynch@wusd.k12.ca.us and we will work with you to find a suitable alternative so you can continue to use technology.

6. Discuss with your principal the best process to use at your site to manage parental consent forms for tools that are conditionally approved.

If you have questions, we are here to assist. Happy Holidays and have a wonderful Winter Break!
Kim

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Do you use apps in your classrooms with your students? Are your students older than 13? Did you get parental consent? Not all apps are the same and neither are the Terms of Service and Privacy Policy for each app.

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What can a Chromebook do? For example, can students take photos? Can they record discussions?

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There is no character limit on the application. We are looking for complete answers.  For some these might be written in a paragraph or using bullet points. Both are equally acceptable

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Is there a character limit to the answer spaces on the application?  My answers are quite long.