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This event plan document is useful for students to plan the event and a great communication tool when finding a staff lead

Here are the criteria when hosting student-led events:

All student led activities requite a staff lead.

All student led activities require a risk assessment to have been completed and shared with a staff lead for sign off.

Any spaces required for a student led event must be booked or reserved with the staff lead and if necessary, estates informed.

If the student led event is taking place in any of the event spaces listed on this page, we’d require an Event Plan Form as well as a risk assessment.

Spaces should be returned to their previous state at the end of the session.

If activities run beyond usual site opening hours additional costs may be incurred (security, refreshments, cleaning).

If activities are taking place to raise funds, that should be discussed with the staff lead to ensure that monies are safe.

Student led events happening within their course should be shared with the course leader.

Student led events happening outside of their course should be shared with the associate dean of student journey.

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You can access brief free confidential counselling at UAL.  You can choose either online or in person counselling at a college site. Counselling at UAL is here to support you with problems that may impact you on your academic journey.

Some of the areas in which counselling can be helpful are:

mental health concerns

course related problems

low mood and depression

anxiety and stress

gender, sexuality and identity

family and relationship issues

bereavement

loneliness and homesickness.

To access the service, you could click the link above and find out more information

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Image credit: Benjamin Edmunds painting in the studio, Case Study, BA (Hons) Fine Art: Painting, Wimbledon College of Arts, UAL | Photograph: Alys Tomlinson

You can access brief free confidential counselling at UAL. You can choose either online or in person counselling at a college site. Counselling at UAL is here to support you with problems that may impact you on your academic journey.

Some of the areas in which counselling can be helpful are:

mental health concerns

gender, sexuality and identity

family and relationship issues

loneliness and homesickness.

An administrator will email to acknowledge receipt of your online form. They will ask you to confirm your availability to attend counselling. When an initial appointment is available, the administrator will contact you again. They may contact you by either telephone or email.

Appointments

All counselling appointments are 50 minutes in duration. Please make sure that you attend any appointment that you have accepted. If you miss an agreed appointment, we will assume you no longer need counselling. The service will not make any further contact in this situation.

Missed appointments increase the time students have to wait for an appointment.

Your initial appointment is a therapeutic consultation with a counsellor. You can tell the counsellor about your concerns and what help you are looking for. The counsellor may ask more about you. This can include your concerns, academic status, current situation, past history or wellbeing.

Counselling is a confidential space. You can talk about your thoughts, feelings, experiences and history. Your counsellor will work with you to make sense of your concerns and experiences. They may help you to make connections or recognise patterns in your history. They will support you in finding your own strategies to move forward. Counsellors cannot give advice or tell you what to do.

UAL offers short-term counselling to support students to engage with their studies. Your counsellor will make an agreement with you on how many appointments will be useful. You will also agree the timing and frequency of appointments.

You may also discuss other types of support. Sometimes it may be more appropriate for you to see a different member of the team or an external service.

The counsellors all hold professional counselling qualifications. They work within the guidelines of the BACP Ethical Framework

Preparing for your appointment

You do not have to do any specific preparation before your appointment. You may find it helpful to consider the following questions:

What concern or problem do you want to address in counselling?

What are you hoping to get from your appointment?

What would you like to talk about with your counsellor?

Do you feel ready and able to talk about your concerns?

Please make sure you are on time for your appointment, so that you can make the most of the time available.

You can think of attending your appointment as a formal situation like visiting your GP.

Please attend all your counselling sessions, to make the most of the opportunity. It is important that you attend on time. Committing to attend your sessions is part of the therapeutic process.

Please turn off your mobile phone and avoid other distractions during your appointments. The appointment will not go ahead if you are under the influence of alcohol or drugs.

If you miss or cancel an appointment it will count as one of your agreed sessions. We cannot replace missed appointments. Please give at least 72 hours (3 working days') notice, to rearrange a session.

It is your responsibility to contact your counsellor, if you miss a session. Your counsellor will assume you do not wish to continue, if they do not hear from you.

We can rearrange an appointment for the following reasons:

cancellation by your counsellor

We cannot rearrange appointments for the following reasons.

lectures/tutorials/crits/group work meetings

outside of UAL term dates

If you do not attend any two appointments, we may not be able to offer more sessions.

Please log in to Teams using your UAL email address in advance of your appointment.

Please make sure that you are in a confidential space for the appointment. This will help you to discuss your concerns safely. The appointment may not go ahead if you are not in a confidential space.

Please have your camera on during your appointment.

Therapy provides a safe and confidential space for you to talk to a trained professional about your issues and concerns. Your therapist will help you explore your thoughts, feelings and behaviours so you can develop a better understanding of yourself and of others. A counsellor will not give you their opinions or advice or prescribe medication. They will help you find your own solutions - whether that's making effective changes in your life or finding ways of coping with your problems. - British Association for Counselling and Psychotherapy (BACP)

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You can access brief free confidential counselling at UAL. You can choose either online or in person counselling at a college site. Counselling at UAL is here to support you with problems that may impact you on your academic journey.

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Pregnancy and recently given birth risk assessment

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Pregnancy and recently given birth risk assessment

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A pregnant or breastfeeding student may be adversely affected by their normal working conditions so it is important that a risk assessment is carried out. Students should complete this form and their Course Leader to agree any adjustments necessary. If necessary, your Course Leader will arrange a meeting to discuss it further. Advice may also be needed from the local Health and Safety Advisor.

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Personal Emergency Evacuation Plan (PEEP) form

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Personal Emergency Evacuation Plan (PEEP) form

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This form should be completed to identify any adjustments needed to ensure a member of staff or student can evacuate the site(s) they work at or visit regularly.

This may apply to disabled staff and students or someone with a temporary injury/medical condition. PEEPs are only required for a small number of disabled staff and students.

This assessment form is to be read in conjunction with the PEEP guidance document.  The personalised emergency evacuation plan documents the arrangements required to allow safe evacuation. When identifying and agreeing arrangements you should always consult your local H&S Adviser, and for a student, the Disability Adviser.

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Manual handling assessments should be carried out for all activities involving hazardous manual handling. It may be necessary to complete both a general risk assessment and a manual handling assessment.

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If you would like to bring volunteers into the college to help you build your degree show display, please complete the Student Helper Permission Request Form and submit it to your Course Leader. If you would like to bring in paid contractors, they must complete their own risk assessment and method statement (RAMS) and submit this to estateshelpdesk@arts.ac.uk for approval.

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PAT testing small electrical items (found on csm website)

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PAT testing small electrical items (found on csm website)

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If your degree show display includes electrical items, they will need to be PAT tested before they are installed. PAT testing is designed to check the wiring of electrical equipment for any defects that could be dangerous. Defective wiring can increase the risk of electric shock and electrical fires. The most common items in the degree shows are:

Projectors

Laptops/iPad/tablets with chargers

TVs/monitors

Extension cables

DVD players

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substances that are bought; for example, resins, inks and dyes, cleaning chemicals

substances that are created during a process; for example, wood, metal or ceramic dusts, fumes from laser cutting or soldering

substances such as blood, urine or vomit that usually result from an accident.

Please do not attempt to work with any hazardous substances before talking to your tutor and technician to ensure that the substance has been risk assessed.

(COSHH365 / Sevron) is the software used for the assessment of activities involving hazardous substances but you need to ensure you have spoken to a member of staff and received the necessary training before carrying out a risk assessment of a hazardous substance. Speak to your workshop technician or course leader and you could find out more information about hazardous substances on: Hazardous substances UAL

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All students must carry out Ladder/step ladders training before using ladders

The 'Safe Use of Stepladders' e-learning course can be found on Moodle.

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For major accidents, the emergency services must be contacted immediately by dialing 999 or 5-999 from any internal phone. A first aider and the Facilities Manager must also be contacted. To do this, you can call or visit the front desk of your site

Contact the Reception Desk to inform them that emergency services are on their way, so that they can direct them to the correct location. The Reception can be contacted by telephoning:

Peckham Road, Camberwell:

020 514 6352

Wilson Road, Camberwell:

020 7514 6451

Chelsea: 020 7514 6174

Wimbledon: 020 7514 9641

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When you are managing a project yourself, such as a final show piece, exhibition or event, you will be required to complete this form. It will still be agreed (signed off) by a tutor, but you will work out yourself what the health and safety issues are and how to manage them.

The general risk assessment form should be used to record all risk assessments (apart from those that involve the use of hazardous substances or where the activity mainly involves manual handling).

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On this page, you could find out more information on health advices, drop in sessions and online reporting form

We also provide you with well-being workshops, art therapy sessions, Bereavement support group and Togetherall (free 24hr online mental health support.)

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UAL Counselling, Health Advice and Chaplaincy Service operates in accordance with the Counselling and Health Advice confidentiality policy.

We also act in accordance with UAL's Student Privacy Policy.

Get in touch

Contact us with general enquiries / queries about appointments on +44 (0)20 7514 6251 or counselling@arts.ac.uk
The admin team are available 10am - 4.30pm, Monday to Friday, except public holidays and during University closures.

Contact us if you are concerned about your mental health or wellbeing on +44 (0)20 7514 6426 or studenthealth@arts.ac.uk
The duty team are available 10am - 4.30pm, Monday to Friday, during term time.

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Counselling, Health Advice and Chaplaincy

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Find out more about the Counselling, Health Advice & Chaplaincy services UAL offers

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Guidance on Personal Protective Equipment (PPE) 

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Guidance on Personal Protective Equipment (PPE) 

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Please check the conditions of ladders before you use them, stay safe

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The nearest hospitals with A&E Departments are:

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The nearest hospitals with A&E Departments are:

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Guidance on Labelling and Packaging Hazardous Substances

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Guidance on Labelling and Packaging Hazardous Substances

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Sarah Mitchell, Director of Health and Safety - sarah.mitchell@arts.ac.uk

Gerardina Zeccola, Head of Health and Safety (Estates, Fire and Digital) - g.zeccola@arts.ac.uk

Lubna Zakeria, Health and Safety Coordinator (Estates, Fire and Digital) -  l.zakeria@arts.ac.uk

Miriam Cooper, Health and Safety Coordinator (Systems and Training) - m.cooper@arts.ac.uk

Shyama Brooks, Health and Safety Team Administrator - s.brooks@arts.ac.uk

Neil Bleakley, Fire Safety Advisor- n.bleakley@arts.ac.uk

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Guidance on the storage of hazardous materials

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Guidance on the storage of hazardous materials

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Karen Bolan (Camberwell, Chelsea and Wimbledon) - k.bolan@arts.ac.uk

Jack Panton (Central Saint Martins) - j.panton@arts.ac.uk

Nathan Harris (London College of Communication) - nathan.harris@arts.ac.uk

Roland Philbert (London College of Fashion) - r.philbert@arts.ac.uk

Michael Unsworth (Estates) - m.unsworth@arts.ac.uk

Heike Lee-Muller (University Services) - h.leemuller@arts.ac.uk

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Events H&S checklist for student-led events

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Events H&S checklist for student-led events

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This is a document for references, will be helpful when you are struggling with the risk assessment form

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This is a checklist for references. It will be helpful when you are considering planning an event.