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7 inspiring templates from the Trello community: from productivity to podcasts, parenting & more - Work Life by Atlassian

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Get inspired by these top 7 Trello community use cases that feature clever ways to use boards, from organizing kids’ artwork to the ultimate to-do list!

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Often times, the greatest challenge marketers face when creating content isn't the actual writing, publishing, or promoting. Instead, it's the other related tasks -- brainstorming, scheduling, and coordinating moving parts -- that wind up causing us stress.

This is where tools like Trello come in.

We've talked about Trello before, like in this post on tools to help you organize, develop, and share your ideas (see #3). And why shouldn't we? Here at HubSpot, all different teams have used it for years for everything from project management to our blog's editorial calendar. It's worked very well for us, and we want to share the love.

There are a ton of different ways you and your team can use Trello for work, and what works for you may not work for others, and vice versa. That's why we've rounded up eight useful ways to organize your Trello board.

What is Trello?

Trello is a well-known app that's especially good for tracking and visualizing progress. Using their card-based layout, you can create a card for every idea, blog posts, piece of a project, and so on. Then, within each of these cards, you can jot notes, assign them to others, organize them into categories or lists, create task lists and checklists within cards, color-code them, attach files ... the list goes on.

While boards can be organized in many ways, here's an example of what one looks like:

Once you click into one of those cards, you can label them, add a due date, add "members" to the card to assign tasks, and so on.

Another great feature? The calendar. If you enable the free calendar "power-up" (much like Labs in Gmail), then you'll be able to assign everything in a calendar view that makes organizing due dates much easier. (To learn more about Trello's capabilities, you can take the tour here.)

For now, let's move on to some different ways you can structure your Trello board.

8 Creative Ways to Manage Your Tasks & Projects Using Trello Boards

1) Organize Your Personal To-Do List

There are a lot of great tools out there to help you manage your personal to-do list. If you tend to be a more visual person, Trello could be a great choice for you.

Why? Because it lets you drag, drop, color-code, and manipulate to-do list items in a way that many of the other tools don't. For your day-to-day list items, you might keep different lists for projects assigned to you by different clients. Or, you could organize them based on priority, as in the example below:

For all you bloggers out there, I use the drag-and-drop feature to track blog post ideas and progress. To do this, I named columns things like, "Idea Backlog," "In Queue," "Research/Interview Stage," "Draft in Progress," "In Editorial," "Scheduled," and "Published." (Okay fine, the real name of last column was "DUNZO." To each her own.)

If you're hoping to access your to-do list from your mobile devices, Trello has apps you can download for iPhone, iPad, Android phones, tablets, watches, and Kindle Fire tablets.

2) Manage an Ongoing Project

Trello markets itself as a collaboration tool -- and that's probably what it's best for. If you're managing a project, it's an awesome tool for organizing all the moving parts of a project, including people, due dates, and progress tracking.

In Trello's extensive free product, you can invite as many people as you want to your board. To divvy up tasks, all you have to do is add members or drag-and-drop people to cards. Everyone can see the whole board, but folks who are added to cards will be notified of their assignment.

You can also start discussions using comments and attachments within each card. So if you want to add a quick note (or a not-so-quick note), then you can write 'em in there -- and even mention another member to make sure they get notified. Add files by uploading them from your computer, Google Drive, Dropbox, Box, or OneDrive.

Plus, Trello works in real-time -- so when someone moves a card, it'll move on your own board instantly. This means you never have to refresh your browser to see the latest updates.

If the project's top secret, all you have to do is put the project's "board" on private. All the information and data you put on there is guaranteed private and secure -- and the folks at Trello keep encrypted, off-site backups of all the data in case something crazy happens.

3) Reflect on Lessons Learned

Once a project -- or even a week at work -- is finished, you and your team can always benefit from reflecting on what went well, what didn't go so well, and what you can do to improve the process going forward. This is sometimes called a "retrospective." It's all in the name of continuous improvement.

While many people choose to take notes during these retrospective meetings using a good ol' whiteboard, Trello can actually be a great digital tool that'll eliminate the need to type up and send out disjointed notes later. It's also convenient for folks who have remote teams in different cities and time zones because it allows you to make the feedback visible to everyone, at any time.

That's exactly why Mitchel Seaman used Trello for retrospective meetings for his remote team, which he wrote about in this post on Medium.

His system involves voting: Throughout the week, members of the team can go into the board and post cards denoting what's going well and what's going poorly as it happens. Then, folks can go in and vote on things to talk about during a weekly retrospective meeting, discuss them, and keep track of action items.

While Trello does have a voting feature (which you can enable by going to Menu > Power Ups > Voting), it requires people to click into a card, and then click the Vote button. To make it so folks don't have to click into a card, Seaman uses stickers instead -- which, he says, also makes it "way more fun."

Before the meeting, whoever's running it will drag the top-voted items to the top of each list. During the meeting, each top-voted item is discussed one-by-one. Cards that are actionable can be moved to the "Action Items" column. That "Action Items" column never moves, and you can even assign people to it and give due dates.

Once the meeting's over, the lists are archived and a new one is created for the coming week. ( Note: Even when you archive a list, it's not gone forever. You can still search for items within it and retrieve entire old lists when you want to.) You can read the whole article here.

4) Brainstorm Ideas

Coming up with fresh, new ideas isn't easy. And even if you take the time to brainstorm, it can be tough to get started. Where do you begin? How do you create enough ideas? How do you sort the great from the good from the bad when you're done?

Trello just so happens to be a great tool to help you brainstorm -- and then organize your ideas once the brainstorm is over. Using their card-based layout, you can create a card for every idea and even jot additional notes in there, attach files, and so on.

Once the brainstorm is over, you can color-code them based on priority, like using green for high priority, yellow for medium priority, and red for low priority. If you want to use that board to assign topics to content creators, you can add members to each card to assign it to them -- and attach due dates, too.

5) Keep an Editorial Calendar

Your blogging team could be one person, it could involve tens of contributors, or it could be somewhere in between. No matter how many people are writing for your blog, it's crucial to have an editorial calendar to keep track of which blog posts you plan to publish when.

In fact, here at HubSpot, we use Trello (among other tools, like Google Calendar and HubSpot's built-in content calendar) to organize our own blog's editorial calendar. And we aren't the only ones -- news sites like Mashable, ReadWrite, and The Changelog use Trello as an editorial calendar, too, according to Trello's blog.

You can create a Trello board for your editorial calendar in several ones. One way is to create columns based on a single post's progress, like in the example below:

In this example, each card represents a single blog post, and you can move it along the progress bar by moving it from "Article Ideas" to "Researching" to "On Hold" to "Writing" to "Editing and Graphics" -- all the way to when it's published. While it's in progress, you can add notes into each card, assign writers by adding members, and so on, until it reaches that "Published" list.

Another way to organize blog posts for your calendar is by creating columns based on post type. If this is the way you like to brainstorm your blog posts, you can simply brainstorm in the Trello board, assign writers and add notes as needed, and use the "Calendar" feature to plan out the actual editorial calendar.

To add the "Calendar" feature, simply go to Menu > Power Ups > Enable Calendar.

Once you've enabled the calendar, you can view it by clicking the "Calendar" link in the top right of your board.

If you want to use an editorial calendar, but would rather not use Trello, download our free editorial calendar templates here.

6) Plan a Promotion or Launch

A lot of moving parts go into launching a new marketing campaign, and usually, a lot of people are involved -- sometimes from different teams and even different time zones. If you're not totally organized for the launch, this means a lot of opportunities for things to slip through the cracks.

Trello is really good for keeping track of all those moving parts for a launch. When you create a new board for your promotional plan, you can create lists to categorize each part of the plan. Then, you can put cards under those lists and fill them in with things like blog posts, kickback emails, creating click-to-tweets, and so on.

You can label each of these cards "Pre-Launch," "Launch Day," or "Post-Launch," add members, set due dates, and use the notes within each card to give details, update members of your team, start discussions, and so on. It's a great way to keep track of what's going out when, and who's responsible for it.

7) Do User Research

If you've done user research before, you know that all those user interviews usually end up in a series of unorganized notes that are tedious to sift through, organize, and find patterns in later. One innovative way to organize these notes and find those patterns faster is by using Trello.

I can't take credit for this idea: I came across this post on Medium from David Ghent, a product designer at Pivotal Labs. Ghent uses Trello to synthesize user research and minimize the time spent organizing Post-It notes onto a board. If you use Trello cards instead of Post-It notes, he says, you'll come out with a digital version of your user research that'll make skimming, referencing, and sharing your learnings later much easier.

Here's what it looks like. (You can see the larger version by opening the full article.)

The process starts with setting up a Trello board before your very first user interview. The first column will be your list of users, and you'll attach a specific color to each user. That color will be used to mark their comments throughout the board.

Then, you'll label each column based on your area of focus. "If it's an interaction test, each new column title can be 'Page X,'" he writes. "If you're at more of a generative stage, then each column could be titled 'Stage X Behaviors,' and so on."

When you get into your interviews, you'll type notes directly into cards on the Trello board (under the right column if you can, although you can always do it later) -- with the right color label added to show which user said it.

After each interview, you can sort your notes into the correct columns. As you do this with more and more interviews, you can start grouping commonalities by dragging the different cards into the same columns.

"You'll start to see stacks of cards with multiple color labels show up in the same spot. Viola! Patterns." You can read the whole article here.

8) Organize a Scrum or Sprint

If your team operates using the sprint or Scrum philosophy, Trello is a pretty decent free option to help you and your team move through tasks more quickly with greater agility. ( Learn more about the Scrum philosophy here.)

The team over at internet marketing agency The Magistrate uses Trello to organize their Scrum workflow better and faster. To make Trello work for the Scrum, they create one board per client, which they share with that client.

Then, they use the same, general framework to start off each project. The framework consists of six columns: "Resources," "Sprint Planning," "Current Sprint," "Blocked," "QA," and "Done." Here's what it looks like:

What do each of these columns mean, exactly? Here's how they define it, according to their blog:

Resources: Assets that will be used in the execution of client deliverables/tasks. As well, we will store our recurring items in the resources list. Recurring items may be assigned a due date.

Sprint Planning: This is the column where we all begin planning for the next sprint* without interfering with current sprint activities. More detail can be gathered and applied and projects can be broken down into their final, pre-sprint format. Sprint planning items will be sorted in two ways: 1)From top to bottom, highest priority to lowest. 2) By color. Green = Approved, which means planned and ready for an upcoming sprint. I will explain Trello labels soon.

Current Sprint: The Current Sprint is the work that needs to be done right now, or by the end of the sprint, which for us runs 7 days from start to finish, Friday to Thursday.

Blocked: Some force (external usually) has made it impossible to continue with this task. We will move it into blocked, until the blockade has been lifted, or the next sprint.

QA: Quality assurance (sometimes called QC or Quality Check). Once the task has been completed, the card will be dragged from current sprint to QA. It will be reviewed, and dragged to done when confirmed indeed done.

Done: Done means delivered and working (bug free, ideally). If it were a car, it would be ready for driving. Be strict about this.

Here's a video to show you what it looks like in action:

They also share their Trello boards with their clients to hold themselves more accountable while encouraging transparency.

"Together, Trello and the Scrum framework help our internet marketing agency stay organized, and provide a level of transparency and accountability to our clients that I haven't seen anywhere," CEO Adam Steele told Trello.
How do you use Trello to organize yourself or your team? Share with us in the comments.

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8 Creative Ways to Manage Your Tasks & Projects Effectively Using Trello Boards

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Learn eight ways you and your team can use Trello to work better, from brainstorming to project management to conducting user research.

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Note: You can now find the template for this board on my Trello Boards page!
Trello is my favorite digital organization tool, and I use it to organize basically everything in my life. It essentially consists of "cards" that you put into "lists" on a "board". I make a board for each class I teach where the lists are the weeks of the semester (including the week before and after) and the cards are things I need to do for my class each week. There's also a "Done" list that cards get moved to as they are completed.

In this post, I thought I would share how I use it to organize my teaching. For me, Trello solves four major productivity challenges related to teaching:

1. Keeping track of all the little details

2. Keeping track of beginning and end of semester events

3. Giving myself enough prep time and grading time for major assignments

4. Coordinating with my co-teachers

Keeping track of all the little details

Teaching language classes in particular seems to be full of so many little details for each class, especially since daily attendance and homework grades are the norm. Did I grade that homework? Did I cut up papers for the game I made or just design it? Did I log the attendance? Did I make reflection notes on my lesson plan? Did I post the schedule or just make it? None of these are particularly complicated, but I found myself wasting valuable time and mental energy (things that are at an especially high premium when you have little kids that don't sleep through the night) trying to remember if I had done these things, or checking our learning management system to figure out if I had done them. I solved this problem by making three checklists, one for "class prep", one for "after class", and one for the "weekly schedule". Each weekly list contains one weekly schedule card, and "class prep" and "after class" for each lesson. Here are pictures of a translation of each checklist (my actual one is in Arabic):

As you can see, the items on these checklists are pretty basic, and when I tell people about this system, a common question is can't you just remember that? For me, while I can remember it, and usually do, I don't always, and then I'll have the wrong dates on the schedule, or lost a homework assignment. Almost every item on this checklist has ended up on it because I've forgotten it at least once! I might also forget to log attendance or make reflection notes, and if more than a day or so passes the chances of me recalling that information are pretty slim. While I try to do all of the after class activities immediately after class, sometimes I have other commitments, or, as is the case currently, a major paper deadline I'm prioritizing over grading homework. When I get behind, and it's time to catch up, I can just look at my Trello board and see where I need to catch up, rather than trying to figure it out be searching the schedule and learning management system, which is what I used to do.

Semester set-up and conclusion

There are also a number of teaching tasks that just need to be completed at the beginning and end of the semester, like making the syllabus or submitting assessment charts. While I've never forgotten to make a syllabus, setting up our learning management system requires a series of steps that I always forgot one of when I went to set up classes 5-7 months after the previous time. I'd forget to web enhance my class, or make a section group, or set up the textbook site, or something. So, I finally made checklists for these items too, and I put each item as it's own Trello card in two lists, "Pre-term" and "Post-term". This way, when I get to the beginning and end of the semester, I don't have to try to remember all of the things I need to set up the course site, I can just go through my Trello board. Here are more pictures:

Prep and grading time for major assignments

A third challenge was setting aside enough time for me to prep and grade major assignments (beyond daily homework and attendance). Too often, I would look at the schedule and think, oh, my students need to turn that in in a few days but I haven't even made the assignment yet! Now, when I make the weekly schedule for the following week, one of the checklist items is to put a prep card and a grading card for any major assignments on my Trello board. I usually put the prep card in the week before the assignment is due, and the grading card in the week it's due. Then, when I plan out my week (a topic for another blog post) I can make sure to incorporate prep and grading time as needed.

Coordinating with co-teachers

All of the language classes I teach are co-taught, where for example I'll teach the Tuesday/Thursday sessions and another teacher will teach the Monday/Wednesday/Friday sessions. While my co-teachers are not quite as fanatical about Trello as I am, we do have a shared Trello board, and they have concurred that it is useful :-). You can assign cards to different people, so for example I would be assigned the "class prep" and "after class" for Tuesday, and my co-teacher the same cards for Wednesday. This also helps us share the prep and grading of major assignments.

Benefits of Trello

So, that is how I organize my courses with Trello! For me, the primary benefit is freeing up mental energy to spend my teaching time on more creative things, like designing lesson plans or implementing genre-based approaches or translanguaging pedagogy. It also lets me prioritize research (necessary in a tenure-track position) by letting me know that if I get behind on the details, it's easy to be reminded of what I missed. Perhaps someday when my kids sleep through the night I'll no longer need such a detailed system, but for now, it's keeping me on track! Do you have a system you use to keep track of teaching details? If so, what is it?

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Note: You can now find the template for this board on my Trello Boards page! Trello is my favorite digital organization tool, and I use it to organize basically everything in my life. It essentially consists of "cards" that you put into "lists" on a "board".

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If you're intimidated by new technology, you don't have to be scared of Trello. It's a powerful yet simple tool to use. Think of it like a digital whiteboard with supercharged sticky notes that you can access from your computer or phone at any time.

Turn Your Classroom Into A Digital Experience With The Trello Boards

Looking for ideas on how to get started? Here are a few ways teachers are using Trello.

General To-Do List

A common use case for Trello is keeping track of all your tasks and to-do's. Teachers have a lot to keep track of so Trello can give you one home to store everything you have to do.

You can organize your Trello board in a couple of different ways, but the most common way is a "To Do", "Doing", and "Done" list structure. You can also have a list for the different time periods in which you want to accomplish those tasks (such as Today, This Week, This Month).

You can add labels to each card to categorize your tasks (such as grouping them by class or by subject). You can also use due dates to help indicate a specific date and time that a task is due, set reminders, and also see your tasks laid out in a calendar view with the Calendar Power-Up.

Have a task that seems daunting? Use Trello checklists inside of a card to break it down into smaller steps. With a Standard, Premium, or Enterprise plan, you can use the Advanced Checklists feature to break these tasks down with clear due dates as well!

Even if you're not a Trello veteran, it's easy to get started using Trello.

Sharon Jewett, a teacher at West Cary Middle School, recently discovered Trello. She says:

"Trello has been such an awesome find. It was extremely easy to navigate even though I'm not the most tech savvy person. Trello enables me to keep track all of the moving parts of remote learning in one place. As I go through my day, it seems like my list of tasks continues to grow. Now I have one central location to keep track of everything like meetings, assignments to post, accommodations for students, and reminders for preparation for upcoming assignments just to name a few."

Remote-Based Learning

Many teachers these days are finding themselves thrown into a remote learning environment. As if teaching wasn't hard enough, they now have to manage new technology, video chats, schedules, digital files, and more. Trello is a great tool for organizing all these moving pieces in one place.

You can also easily plan out your syllabus or lesson plan in Trello to make sure you have everything you need, while also giving you the flexibility to move it around as schedules inevitably change over a semester.

Use cards to describe what you're teaching and attach relevant links and a checklist so you have all the materials you need for a lesson at your fingertips. You can even use the card comments feature to add any notes after class and help you reflect on what to change for the next time you teach that lesson.

Coordinate With Co-Teachers

If you're leading classes with another teacher, it's important to keep everyone on the same page, or board! Collaborating with others is as simple as adding someone to a board.

Emma Trentman from the University of New Mexico uses Trello to make it clear what needs to happen for class and who owns what. She explains:,

"You can assign cards to different people, so, for example, I would be assigned the "class prep" and "after class" for Tuesday, and my co-teacher the same cards for Wednesday. This also helps us share the prep and grading of major assignments."

Check out her Trello Teaching Template.

Resource Organizer

If you're a subject matter expert (or just really good at finding resources on the internet), you can use Trello to create a resource board, like this one I created for Developer Resources.

Use lists to identify different types of content or categories, and then use labels to give any additional information you need. Trello's card attachment feature makes it easy to add PDFs, links, Google docs, or anything else you find to a card. It's easy to attach multiple items, so when you find more than one resource on a specific subject, you can group it together on the same card.

Student Assessment Data

Alison Ryan, a literacy specialist and consultant, uses Trello to organize student assessment data. She says:

"First, I decide what my lists will be. Then, I make a card with each student's name on it. I place the cards under the correct lists and can easily move them when the data changes. It's such an easy way to see how everyone is doing at a glance!"

Gone are the days of keeping track of papers and sticky notes about student performance. You can group it all in one place and make it easy to review with parents. You can even use the checklist feature to add goals, milestones, and deadlines.

Staff Meeting Agenda

Spend a bulk of your day in meetings?

Teachers can use Trello to organize staff meeting agendas. Each card is an item to review and discuss during the meeting, and you can designate someone to take notes on the card. You can create action items by assigning members, due dates, and checklists to a card.

Safety Protocols Resource

Another way teachers can use Trello is by creating a single board that neatly organizes all the information teachers might need in emergency situations. You can organize the lists by situations and have step-by-step cards detailing exactly what to do in those situations.

Instead of looking through handbooks or having to make a dozen calls, teachers can quickly react to a situation and ensure they have all the resources they need accessible.
Good or bad, we'd love to hear your thoughts. Find us on Twitter (@trello)

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Educate from anywhere: how to use Trello as a teacher - Work Life by Atlassian

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Turn your classroom into a digital hub with Trello. Learn how to use Trello as a teacher in order to plan and organize our lesson plans, curriculums, and more.

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How to use Trello to organize your life

As moms, one of our continual challenges is staying organized! Whether you're a Type A loves-a-list mom or a Type B spontaneity-is-great mom, we all have to keep track of hundreds of details in our day to day lives in order to run the small businesses we call our homes. We all find our preferred tools to do this, and I wanted to introduce you to my all-time favorite tool- Trello. Let me give you a peek into one of my favorite topics: how to use Trello to organize your life!
This post may contain affiliate links, which means if you make a purchase through my links, I may receive a small commission at no extra cost to you.
What is Trello?

First of all: what is Trello? Trello is a free productivity app that works like a to-do list on steroids. It allows you to organize a lot of details all at once in a simple, visual format that is easily edited and adjustable- exactly what we need as moms, right?

It was originally designed for the workplace, but I'm a big fan of Trello for Moms because as far as I'm concerned, moms are running our own little businesses. We get less recognition and far less pay, but we're still balancing a lot of similar elements to someone in a work-away-from-home job.
(Pssst- keep reading for a bunch of FREE downloadable Trello Templates!)
How Trello Works

So how does Trello work?

Well, first you'll need to sign up with Trello. The process only takes a minute or so to do- easy peasy! Next, you'll be presented with setting up a board, a list, and a card.

Setting Up a Trello Board

Your Boards are the main categories of lists you want to have. For example, some of my boards are my weekly to-do board, my meal planning board, and my blogging information board. Whatever your main categories of things to think about are, that's what your boards can be!

Side note: As you're setting up your board/s, don't stress about getting them just right! One of the best parts about Trello is how easy it is to move the information around between boards, so it's easy to change things if you need to!

So here's what a board looks like. You can even choose a fun background from a ton of free choices they have available!

You'll put a title on your board, and decide what "workspace" it goes on. For example, I have a workspace that is made up of various packing lists, so the workspace name is "Packing Lists"!

If you've got a spouse or kids or others you need to collaborate with, this is also an excellent way to organize with Trello- invite them to the relevant workspaces or share with them as your team and they can be a part of your board, too!

You'll also choose your visibility- whether to have your board as Private, Team, or Public. So if you have a board you don't want anyone else to see, set it as Private. Team boards are great for working within a team of people. And public is, obviously, if you want anyone to be able to see and edit it.

Lists on Your Trello Board

Next up is making a list! Your list can be done a lot of different ways (again, the beauty of Trello!). Some people make lists of "to do", "doing," and "done". On some of my boards (like my weekly to do list) I use time frames- like Monday, Tuesday, Wednesday, etc. or This Week, Next Week, and Later.

On other boards I use more of a category approach, like on my Easy Healthy Quick Meal Ideas board where I divide it into the main piece of the meal (meat or pasta or vegan, etc.).

And on others boards I just use it to divide up different thoughts/lists, like my meal board that I use as a one-stop shop for all my menu planning (inventory, store prices, grocery list, meals for the week, etc.).

Cards

On your Trello list go your "cards". Think of these cards like index cards or sticky notes- they've got a title on the "front" (and maybe that's all they have) but for some cards you may want more information stored in them and you put that on the "back".

On the back you can include descriptions, checklists, labels, comments (in which you can tag others on your team), due dates, and more!

Some of the other cool features include "Power ups" to integrate with other productivity tools (each board can have one free power up- after that you have to join their paid membership), "Butler" which allows you to set rules for your board to perform, and being able to email the board itself. Each board essentially has it's own email address that you can use to forward email or send yourself reminders straight to your boards!

Why Trello for Moms

So why use Trello as a mom? We need to be able to organize details! How many little pieces of information are you keeping in your head right now? I bet it's more than you think. And how many times have you thought to yourself, "I need to....(buy more toilet paper/replace that bulb/look up that recipe/email that person" And then it was gone and you didn't think of it again until it was a far more pressing issue?

When you use Trello to organize your life, though, you've always got a way to make that note/add it to your to do list, even if you figure out the details of when you can deal with it later! It also comes in handy when you have details or links or pictures you need for later- all of these and more can be added to your Trello Boards so you'll have them when you need them.

Perhaps one of my favorite benefits of Trello is the mental space it frees up when I use Trello to organize my life. By putting my thoughts in an ordered form on a Trello board, my Mommy mental space opens up and I have more room to be present and be creative with my kids. Trello may have been designed for the workplace, but Trello is a fantastic organization tool for moms too! In fact, I use it (and show you how to use it!) a lot in my Time Management Strategies for Moms course.

Using Trello to Organize Your Life

One of the primary ways I organize my life with Trello is through my yearly, quarterly, and weekly boards. As you might guess, the yearly and quarterly boards are more big picture, whereas the weekly board is the one I use the most.

Organize Your Life with Trello: The Year Overview

My year overview board is the big picture overview of our year. It doesn't have a ton on it, but it provides a place for dropping in thoughts that I want to remember months down the road and don't want to keep in my head right now. For example, if my husband and I discuss that we want to do some landscaping in the fall, I can note that on my year overview board and not have to remember it or keep up with it somewhere else.

Organize Your Life with Trello: The Quarterly Overview

My quarterly board gets a little more specific than my year board, and I use it to keep track of things I want to do every quarter or every month- usually chores or routine maintenance for things around the house.

I have a template of this board so I can just make another copy every time we get to a new quarter- easy!

It's helpful to my mental health to just know that certain things will come around once a month for my to do list without me having to remember them. For example, instead of getting in the car and thinking "ugh....I need to clean this sometime", I know that every 3 rd week of the month I have it on my board (which will then transfer to my weekly list as I'll show you in a minute) and I'll worry about it then. It frees my mind up and relieves some mom guilt at the same time!

Organize Your Life with Trello: The Weekly Overview

The board I use the most for organizing my life with trello as a mom is my weekly board. Like my quarterly board, I have a template of this board that I copy for each new week (which I usually do the Friday before). This is really helpful to me because I have pre-made lists and cards on the template to keep me from having to write in repeating things every week.

On this board I have lists for each day of the week (except the weekend I usually lump together since it's more fluid), a list for "move to next week", and a couple of lists I need frequently hanging out on the back end since that's the board I use the most.

One of my favorite features about using trello to organize life is that it's so easy to rearrange. I use the drag and drop, copy, and move features ALL the time. Because as moms, we all know that what we plan to do on Monday may actually not get done until Thursday, and that play date from Friday might actually get moved to Tuesday, and that appointment on Wednesday ends up being cancelled and....you know how it goes! So it's nice to be able to easily and fluidly rearrange tasks at any time!

P.S. If you like the idea of the above system and want to try it for yourself, check out my 5 Day Declutter Your Mom Brain Challenge....which basically walks you through setting up exactly what I mentioned above in the Yearly Overview, Quarterly, and Weekly Boards, as well as getting Trello set up in general- and I've got videos to walk you through all of it!
Using Trello to Organize Life- Daily Priorities and Tasks

When it comes to the day-to-day planning with Trello, I usually use my weekly board. However, there are some times when it can be hard to decide what the priorities for the day need to be and when to do what. For that, I've got my Eisenhower Matrix board!

Also, if you like to have all your household task/family chores details in one place, this board makes it easy! This is my Family Chores/Household Tasks board. This board helps me to keep up with what tasks I need to do when- it makes a good companion for my weekly list, and it's especially helpful when you're coordinating and communicating multiple family members' chores and tasks.

Want to use these boards for yourself? Keep reading- I've got downloadable templates for you!
How to Use Trello to Organize Your Life with Kids

And then there are boards to use Trello organize your life with your kids! 3 of my favorites are my Homeschool Planner, my Activity Idea Board, and my Packing List/s.

The DIY Homeschool Planner on Trello

So my journey with planning my homeschool on Trello started with my DIY Homeschool Planner to help me to set up my curriculum planning for my homeschool year. However, as I moved further along, I refined my board into 3 Homeschool Trello Boards: my Curriculum and Resources Board, my School Schedule Board, and my Record Keeping Board!

You can get all 3 boards plus a bonus board, other helpful printables, instructional videos, and more in my Design Your Homeschool course!

Activity Idea Board for Kids on Trello

I also keep a running list on my Activity Idea Board for things I can do with my kids. How many times have you been talking with a friend or surfing Pinterest and thought, "that's an awesome idea!" only to forget it within 10 minutes? Well, make this board on Trello and now you have a place to write these things down- and you can include links or notes or pictures if you need to, too. Now when we've got a down day at the house, I've got a list of activities and crafts for my kids to pick from!

Flexible Packing List Template on Trello

Another one I use a lot is my Packing List! For this one, I have a template with my basic list/s for all of us, and then I copy the board and modify it for any trip we are taking (beach stuff for the beach, etc.). This is one that is especially helpful that it syncs to my phone, so as I'm planning my trip I can add items to my list or check them off as I pack!

Want to download the packing list template for yourself? I've got a template pre-designed for families with the typical things a family needs to pack! Keep reading to get the download for yourself!

Using Trello to Organize Your Meal Planning

One specific application that I use every week is using Trello for Meal Planning! I actually have a whole course on meal planning with Trello because I love it so much. You can read more about my meal planning strategy in this post about meal planning on a budget, too!

The Ultimate Meal Planning Template on Trello

I find Trello to be perfect for meal planning, particularly when trying to stay on a budget. I have used other apps for meal planning and/or grocery lists and/or recipes, but being able to add in things like the best prices for each item, the inventory I have at home to use, and the meals we've had recently makes it a super useful workflow tool (and all in one place, and where I can look it up or add to it at any point)!

Once again, if you'd like to download this Trello board for Meal Planning, keep reading!
Keeping Meal Ideas Organized on Trello

I also love keeping my meal ideas in a Trello board- I just pull up this board and browse for recipes that use the ingredients that I have on hand or that are on sale this week. It gives me a lot of variety, and of course I can cater my personal meal board to our family's preferences and dietary needs.

Pro-Tip: Though I haven't much (just not my style) you can also add pictures to the cards so you can see your meal ideas in an even more visual format!

As a mom, I'm always looking for easy, healthy, quick meals for my family (it seems like it's so hard to come by recipes/meal ideas that fit all 3!!!), so in case you're in the same boat, I've compiled this Trello Board with meal ideas for you...keep reading for how to get it for yourself!

Specific Meal Planning Boards

One of the ways I love to use Trello to organize my life is when I'm planning something with someone else. For example, when going to the beach with my family, we used a Trello board to plan our meals for the week together! This allowed each of us to see our meals, ingredients, and figure out who was bringing what. It was far more efficient than any other system we've used to communicate that info previously!

Using Trello to Organize Your Life's Details

Life has a lot of details, and Trello is great for organizing them! Here's a few other boards I've used when it comes to keeping track of a lot of details!

Action Central/Brain Dump Board

Sometimes there's just....stuff...that you need to keep around and keep organized. For this type of information, I have an "Action Central" board- a place to dump the links I don't want to lose, things I want to be able to copy/paste easily (like disclaimers or form responses), links to friends blogs, etc. It's a great way to organize and categorize information you don't want to lose!

Gift Tracker Board

Here's a great one for leading up to Christmas in particular- a gift tracker board! This board lets you track what you've got, for who, and what it's status is. I also use it partnered with Honey to help me find the best deals- I can make a list of items I want to get, mark them using Honey, then be notified when they're at the best price so I can buy them!

P.S. If you love saving money at Christmas, don't miss this article on creative ways to have a frugal and fun Christmas!

And remember, you can also include pictures on your board to make it super easy to arrange your gift list. And you can even include notes on where you hid those gifts from prying eyes! 😉

Party Planning Board

As I write this we're still living the isolated life of a pandemic, but let's imagine we're back into the world where we can have parties again! This board is actually very simple- it's designed to work for planning a gathering, including ones where you are coordinating with others to plan the food or decorations or whatever. It works great for baby showers, birthday parties, holiday parties, and more!

This template is also available to you...almost there...keep reading!
Using Trello to Organize Your Work

As moms, many of us have a side-hustle of some sort. Whether you need to organize a blog, MLM, or other entrepreneurship enterprise, a Trello board is perfect for this! And I love that because I already use Trello to organize my life in other ways, it's easy to move tasks from one to the other- like from my blogging board to my weekly to-do list, etc.

How to Use Trello to Organize Your Life in Other Ways

Some other ideas for how to use Trello to organize your life as a mom:

Trello for Moms- an Easy Way to Organize Your Life!

I hope you're feeling inspired to get organized with Trello! It really is a game-changer and so helpful in relieving mental stress as a mom. If you want to see videos of how to do all of this + learn more specifics and strategies of how I use Trello and other tools to managment my time as a mom, be sure and check out my Time Management for Moms course!
Now, as promised- here's how to download all these fun Trello templates for yourself: Put your email in the box below and I'll send you SO MANY great templates so you can use Trello to organize your life!
How do you use Trello to organize your life? Or what Trello boards would you like to see/use/wish someone would make? Comment below and tell me! I want to add to my collection- and if I am inspired by your idea I'll even make you one!

For more organization tips and tricks, check out the related articles below!

I hope you enjoyed learning how to use Trello to organize your life!

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15 Genius Ways to Use Trello to Organize Your Mom Life

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Trello allows you to organize a lot of details all at once in a simple, visual format that is easily edited and adjustable- exactly what we need as moms, right?

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Once your team starts growing up and the number of clients rises, the good old Trello might seem too penny-plain for unfolding a serious project management process. Users get confused with what they have to do now with all these lists and cards that they are so used to when there are much more demanding challenges: planning out a complex multi-stage project roadmap, managing a team larger than just you, juggling multiple customers, collaborating with subcontractors, the list goes on.

The good news is that you can get the thought of switching to another more sophisticated platform out of your head. We bet you chose Trello for its simplicity, right? Then, it's time to learn how to match Trello with your project manager's needs and still keep it simple and easy-to-use like it always was.

We will guide you through every single project management stage referring to Trello functionally, so you know how to make the process come to life. We will also show you Trello example boards to demonstrate how the project management workflow in Trello might look like in real life and introduce powerful add-ons to help you on the way. Ready to become a project management guru? Then, let's dive in!

Content

What is Trello?

If you are new to the tool, let's have a quick intro. Trello is sort of an online whiteboard consisting of lists and cards. Briefly, that is it. Sounds too basic? Well, Trello is built on the idea of full visibility across tasks and projects and the ability to reorganize them according to your priorities. Therefore, each Trello card stands for tasks, notes, projects, clients, etc. (whatever meaning you infuse them with) that you can visualize on your board and use to manage further.

Cards are supposed to be organized into lists that can also be used for various purposes: reflecting statuses, projects they're referring to, people responsible for them, clients, and so on. The list structure is easily adaptable to any circumstances and can be rearranged at any time depending on your needs.

Is that it? Certainly not. Except for just a task name, there is so much more hiding inside each card that makes this whiteboard a true task management platform.

Trello basics

When you are just getting started with the new tool, it's helpful to know what features are available so that you can rely on them when building your workflow. As mentioned above, the biggest part of Trello functionality lies inside the card:
Members
Trello is not only about planning, it's also a collaborative tool. Invite your teammates to the Trello board, so that everyone will get access to the board to see and, if you permit, even edit it. Then, delegate tasks to responsible members which will help your team know what you expect them to do.
Comments
Comments will help you improve communication in your team. Leave feedback, ask questions, have discussions right in the task card, so everyone stays in context, and in case you need to check what you were talking about, you can always refer back to the card, so nothing is lost.
Attachments and Description
To provide more details about the task and results you get after it's complete, make use of attachments and descriptions. Task explanation, necessary details, relevant files, and links will be stored in the card, so you can access them anytime you need, without wasting time on the search.
Checklist
Checklists give you more detail. It's a very common situation when there are certain steps to be undertaken to complete the task. By listing them, you make people aware of what steps their work consists of.
Dates
When managing a project, deadlines are important. So, Trello allows you to add start and end dates to cards, so you can see when the deadline is coming.
Labels
Labels provide you with additional visualization. Represented by different colors, you can give them your own name and then label your cards with them. Labels are used to add additional context to the card, e.g. type of activity, the client you're doing this work for, the department responsible for it, status, etc.
Archive
Once the task is done, you can move it to the Done list or not to make your board overcrowded, archive it. In this case, the card will disappear but still be possible to restore.
Search
To navigate easier between cards, there is a search option. It can filter cards by different criteria, or you can just start typing the card name to see only things you want to.

What is Trello used for?

Trello is not tied to any specific industry and can be easily adapted to any field you're working in from software development and professional services to marketing and design. Another advantage is that it doesn't matter whether your teammates are sitting at the next desks or working remotely around the globe. Trello will play the role of the collaboration space and unite everyone under the same roof wherever your team is.

As Trello is well-suited for Agile methodology, it's a perfect tool to build a scrum board as well as apply the Kanban workflow. Your board will show you what is planned to be done, task statuses, and help you indicate potential bottlenecks. But since Trello has lots of various powerful add-ons, you're not limited to this structure and can transform it to other viewing options anytime.

How to use Trello for project management?

Once you're aware of basic functionality, it's time to focus on using Trello for project management. Whether you are launching a new product, designing a website, or organizing a conference, your project always goes through the same stages: planning, implementation, and closeout. Let's briefly see what's involved in each phase and check the ways how Trello can be used to roll out all these stages:

1 Planning Stage

The planning phase serves as a takeoff strip for your project. That's the moment you have to pay lots of attention to as the planning process lies at the heart of all project activities and guides everyone on how to undertake it. The planning stage is where you set up goals and objectives, identify stakeholders, determine scope and requirements, distribute resources and finally get the plan of action.

Well, when you just get started with planning you have nothing but the blank board in front of you. But prior to filling your board with tasks to do, make sure you've collected all requirements from the stakeholders. Only then, you may get down to defining the scope which is a crucial step because the scope will serve as a foundation of your plan.

Now that you have the scope of work in mind, fall on building your plan draft. Split your board into lists. What's the best way? Actually, when you're creating lists ask yourself: "What are the different steps of our process?" and make lists based on your answers. The subsequent lists are the most common workflow backbone: Backlog, In Progress, Paused, Ready for launch, etc., but you can easily adjust it to your workflow.

Before the scope of work is transformed into Trello cards, we recommend making a list with the general information to give context to new members who don't know the project details and the background. In case your cards have a certain repeating structure, it also makes sense to create task templates and keep them in this list, so it'll be always at hand.

Then, it's the right time to place tasks on cards and prioritize them. Don't forget that Trello lets you work on different levels by using checklists inside cards. They will help you go more granular, and list steps that should be taken to perform a task.

The prioritization method available in Trello by default is card reordering, which means you need to move cards one above another. Depending on the project, you might have hundreds of cards, which makes this method too complicated and hard to decipher. Here's the point when we'd like to introduce the first improvement for Trello.

The Airfocus power-up allows you to use their framework to score tasks and then visualize this scoring on the card covers, so the team gets what's most important at a glance and can save time on deciding what to work on next.

Once priorities are set, let's move to project scheduling and allocating resources. This part is the most challenging one in Trello, as it requires more visibility than the basic Trello can offer. That's where Planyway comes into play. This power-up provides you with multiple views like calendars and timelines with various groupings: by team members, boards, lists, and labels.

The tool lets you schedule tasks just by dragging them to the timeline and setting up the card duration based on your estimate. As well as regular cards, checklist items can also be scheduled, which makes it possible to work on different levels.

The team timeline view will help you schedule tasks based on team workload. Once the card is dragged to someone's lane, it's assigned to this person straight away.

Along with scheduling and allocating resources, Planyway can help you show dependencies between tasks, visualize milestones and work on multiple boards at the same time.

This way your scope of work is transformed into a comprehensive plan in seconds granting you a clear and dynamic picture of the whole project.

Another crucial thing to do is to infuse cards with context. Remember that you're doing this plan not just to know the order of work and understand who is responsible for what but to make sure the tasks are crystal clear for everyone who is going to work on them. Add more details, provide good descriptions, attach required files and links to make sure your team has absolutely everything they need to do their work well.

Like the extra help, you can make use of some helpful power-ups like Google Drive, Dropbox, etc. to browse files right from Trello.

Once the plan is set up and you're ready to move to the implementation part, take a moment to discuss the plan with your team. Set up a kick-off meeting, so you have a chance to discuss your plan, explain your goals, review the estimations together, and answer all questions your team might have.

2 Implementation Stage

That's the phase where the magic happens and all your plans come to life. You finally start to act, so the work gets done. During this phase, you have to focus your efforts on monitoring the work process and task statuses, budgeting, and certainly maintaining communication with your team and customer.

The simplest way to track how task statuses change is to move them from one list to another. Having Planyway adapted you have a better visual understanding of what's in progress due to the timeline, and what's done due to the Complete feature too.

Another way to track status change - labels. You can apply certain labels correlating with different statuses to your cards, then even filter cards by labels to see only task with certain statuses. Having Butler, you can automate the process of switching lists when labels are changed.

Budgeting is another important aspect, no matter if you are working on internal or external projects. To help you make sure you're not exceeding the estimation, make use of time tracking. The good news - you don't have to switch to another app and can leave it all to Trello. Actually, there are multiple standalone time tracking apps supporting integration with Trello but the main disadvantage is that you have to work with the second platform anyway which also adds extra cost.

If you liked the idea of the Planyway planner, you can try out its time tracking. You get the option of recording time spent right inside the Trello card manually or with the automatic timer, as well as adding an additional estimation field helping you compare actual time vs your estimate. This data can be exported to the Excel format to have a performance report.

Communication is another big thing. You always have to keep a finger on the pulse and be able to throw a lifeline to your teammates. As you already know there is an independent way to hold communication with your team through card comments which is super-cool because all discussions happen task-related. Apart from leaving notes, asking questions, sharing feedback, etc., you can mention team members, so they get notified and can respond with no delay.

You definitely have a thought like: "What if we already have a messenger we love and don't really want to leave it behind"? Then, we suggest testing integrations that are available almost for all popular messengers like Slack, Microsoft Teams, etc., so that no brilliant idea or important task falls through the cracks.

Arranging meetings with your team or customers is also an inevitable part of work life. Agree? So, it's nice to know that such tools as Google Hangouts, Zoom, etc. could be integrated with Trello to jump on a video chat in a click. What's more, it's even possible to create dedicated chat rooms for different boards.

3 Closeout Stage

Bingo! You did it! After applauding all the work you've accomplished, it's time to evaluate how your team was performing and indicate the things you did well and the things that are worth improving in the future.

The best way to analyze work is, no doubt, through reports. There are two ways you can do it: by exporting data to other tools like Excel (this approach was described above for time tracking but can be applied to any Trello data with Planyway exporting feature) or by overviewing dashboards.

Dashboard view will give you a new perspective on your project, making it easier to visualize key metrics, and evaluate results and performance. Instead of spending time on digging up the data and turning it into comprehensive information, you can start digesting meaningful insights straight away.

One of the most popular power-ups that are able to provide visual dashboards is Screenful. Apart from just giving you the idea of how your time is distributed on different activities before they are completed, this power-up lets you get the aggregated data across multiple boards by assignee, label, or priority. You can also track your progress with a burndown chart, as well as tracking releases to estimate delivery dates.

Except for standard dashboards, you get the possibility to build customs charts, share automated reports with non-Trello users, and even set the dashboard up on a big screen in the office with the TV mode. So, the tool is equally helpful for both the closeout stage and during implementation too.

Trello best practices

Now that we've come along all stages of project management together and saw how simple it is to get all you need in Trello why not brush up on and perfect your workflow? Having Trello board examples in front of you will help you kick start quicker and make a board of your own.

Make lists where you and your colleagues will add cards with your content ideas

Split big content pieces into more manageable pieces

Create labels that correlate with the type of media that it will be used for (blog post, video, article, etc.)

Prioritize content pieces according to their importance and your content strategy

Plan out a content schedule according to your team availability

Check how tasks move stage from stage to make sure they will be published on time

Create and prioritize your backlog

Plan out work in sprints with lists

Set start and due dates for each feature, story, and task added to your sprint to see how your schedule fits together

Make sure teammates are updating task statuses

Highlight release days and all important milestones

Add all new leads to your CRM board

Create a sales pipeline with lists and nurture your leads from stage to stage

Get all your meetings and calls scheduled in one place

Store all lead-related data in cards to access it any time you need

Set up the follow-up process to ping your leads on time

Final thoughts

Well, we're finally at the endpoint of our walkthrough and hopefully, we shared all you need to know to start the path of project management in Trello. So, now it's your turn to put it all into action and build up the perfect work process.

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Trello for project management: 2021 Complete Guide

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Once your team starts growing up and the number of clients rises, the good old Trello might seem too penny-plain for unfolding a serious project management process.

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As one of the most advanced and simple productivity tools, many people find different uses for Trello. Today, Trello is fast becoming the tool of choice for both teachers and students. To help you get the most from Trello, we're revealing how to optimize the platform using various standard features as well as power-ups from reporting services such as Blue Cat Reports.

Since Trello is equally valuable for both teachers and students, this guide is separated into two parts. The first section will explore best practices for teachers while the second section reveals best practices for students.

How to Use Trello for Teachers and Students

When looking at Trello for education in general, you will find that the platform does wonders whether you are trying to organize, schedule or distribute information. Here's a look at the various ways you can use Trello for education purposes.

For teachers

Syllabus- organize text, assignments, and themes for a particular class or coursework.

Weekly Planning- This allows the educator to plan his/her coursework, assignments, and tests for the week.

E-Course- The educator can create a complete course that includes lectures, testing, collaboration, and more.

For students

Homework- Students can better organize and schedule their homework.

Essay planning- This allows students to better organize, brainstorm, draft and complete essays.

Trello Templates for Teachers

Teachers will have a lot of responsibilities that they will need to organize and complete. Trello provides handy templates that allow teachers to hit the ground running on these tasks. As a teacher, you can use Blue Cat Reports to measure your classes' effectiveness in going through different lessons and topics.

1). Syllabus

Syllabus Template

A syllabus template can be used to help teachers organize all aspects of a class or a course.
With the syllabus template, teachers will be able to organize the entire structure of a class or coursework. This includes cards that can include topics that can be further broken down into sessions. The syllabus is not just a valuable tool for teachers. They can also distribute a student version of the board.

How to make the most of the syllabus template

No matter the education level of the class, the syllabus template will be an invaluable tool. Here's a look at how a teacher can create a syllabus for each educational level.

Elementary School

The teacher can use boards to help students meet goals for each week. For instance, the teacher may create weekly goals based on a chapter in a textbook or syllabus. The teacher can then track which students are meeting their goals and which need more assistance. Blue Cat Reports can be integrated with a reporting power-up to measure how effectively the teacher is going from one milestone to the next.

Middle School

At the middle school level, teachers may be interested to see how students collaborate with each other. A Trello board can be created where students can brainstorm, collaborate and report their findings to the teacher.

High School

For high school students, teachers can create a progress report where they can see what each student has mastered and what requires more attention. Teachers can create a kanban board detailing:

1. Current topics being tackled

2. Topics that will be assessed

3. Topics that have been mastered

For instance, a Physics teacher in a semester teaching ecology can measure how long their classes go through various topics (e.g., principles of ecology, interactions in ecosystems, etc.) and determine which ones were the hardest to teach. They can then devise ways to make mastery more effective. Meanwhile, students can move cards to show that they've gone through the topics and are ready for the next phase.

Ecology Cards Sample

Higher Education

Teachers will be able to create a Trello board that will highlight requirements for the creation of a term paper. The student's term paper can even be created on Trello where the teacher can track the activity log.

2). Weekly Planning

Weekly Planning Template

Templates can be used to create a weekly planner for teachers.
One of the largest challenges for teachers is organizing a lesson plan for all of their classes. Teachers are able to create a weekly planning board that will show them what needs to be completed on certain days. Here's a look at various cards that can be created within the weekly planning board.

Assigning Tasks

Teachers are able to assign tasks to individual students or to the class as a whole. Using Blue Cat Reports time reporting and checklist power-ups, the teacher will be able to track the activity and completion rate of each student.

Communication with Parents

The teacher can also communicate with parents each week and provide important information via Blue Cat Report's summary reports which can be emailed to parents on a daily, weekly, or monthly basis.

Student Collaboration

Finally, teachers will be able to track student collaboration each week. Using Blue Cat Reports activity log, the educator will be able to see how much work is being put into each collaborative project.

3). E-Course

E-Course Template

An e-course template is available to help create online-only coursework.
An educator may want to create an entire e-course from scratch. This is a popular choice for online-only classes. With Trello, creating an e-course is rather simple and straightforward. Here are some best practices for the creation of a well-rounded e-course.

Resources

Students and teachers will both benefit from a resource board that will provide any background or reference information that is needed throughout the course.

Planning and strategy checklist

The teacher can also create a board that can help plan out the creation of the e-course. This can include an outline of the course as well as brainstorming different modules and lectures. You can use Blue Cat Reports to measure the amount of time each item has been in the list.

Blue Cat Reports Due Date Setup

Creating Modules

A module board can be used to house the e-course itself. Each module can cover a section of the course and be broken down into individual lectures. If the educator is working with a team to create the coursework, the progress of the team can be tracked through a productivity update from Blue Cat Reports.

Blue Cat Reports Productivity Update

Marketing

If the educator needs to attract students for the course, then a course can be created to brainstorm and plan the marketing campaign. Cards can include advertising strategies as well as A/B split testing of ads.

Trello Templates for Students

Students can also leverage the power of Trello in order to better organize their assignments and complete their coursework. Here are a couple of ways that students can utilize the power of Trello.

1). Homework

Sample University Calendar Template

Students can create boards and calendars to better organize homework assignments.
For students taking multiple classes at one time, completing all homework assignments on time is important. With Trello, students can better organize and discover which assignments should get their immediate attention and which can be put off to a later date.

Creating cards by time due

Students can create homework and within that board create cards that list homework that is due by various time frames:

To help keep track of what homework has been completed, students can add a productivity update power-up from Blue Cat Reports. Additionally, students can use a calendar power-up to get a birds-eye view of all homework assignments.

Labeling

Within each homework card, students can create labels that will help them better organize their workload. Here are some examples of what type of labels students can use without their homework cards.

2). Essay Planning

Sample University Board Template

Boards can be created to help plan long term projects such as essays
Essays can be one of the most complex projects that a student can work on during the school year. To help students better organize and complete large-scale essays, an essay template can be used. Here are some best practices to help create optimal essay boards.

Project overview

It's always a good idea to get a big overview as to what the essay is about. Students can create a project overview board that includes the subject of the project, the requirements of the essay, and the due date.

Brainstorm

Students can create a board where they can brainstorm ideas as to how to outline and create the essay. Students can create cards with various ideas and sample essays.

Research

An essay will likely require the use of extensive research and references. Students can create a board where they can house all references. From there, the references can be labelled according to specific sections of the essay.

Rough draft

On this board, the student can create a rough draft of the essay. Here, the student will be able to make notes, revert back to older drafts, and keep track of references within the essay.

Final draft

Finally, a board can be used to create the final draft of the essay. By creating the final drat on Trello, the student can easily move between boards to grab references and work off of the rough draft.

Using Power-Ups for Essay

Blue Cat Reports allow students to use a power-up that will help keep track of all the boards within the essay template. This will help the student get a quick picture of what is completed and what should receive priority attention.

Is there a Trello Education Discount?

Trello provides an education discount for both teachers and for students. Trello students and Trello teachers can find more information about the education discount here.

Making the Most of Trello for Education

Trello can be an extremely useful tool for both teachers and students. To help better organize boards and templates, both teachers and students should take advantage of the various power-ups available from Blue Cat Reports.

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Trello for Education: Best Practices for Teachers and Students

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Trello for teachers and students - our ultimate guide to Trello in education!

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5 Super Useful Trello Boards for Teacher Organization - Minds in Bloom

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Teacher organization can be challenging, but Trello Boards have made organizing easy! Teachers can now organize in one place! Get your free…

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by TeachThought Staff

We've recommended project-management boards many times over the years, whether for teachers to organize their teaching materials, schools to promote collaboration between teachers, or for teachers to use with students-to organize project-based learning, for example.

While we'd love to create a few templates of our own (never enough time in a day), here five of our favorite templates for teachers we've found.
5 Of The Best Trello Boards For Teachers
Board Description: "Template for my suddenly-remote biochemistry course. A lot of students expressed that they were worried about staying on top of their coursework remotely, so this was my attempt to help them stay organized. There are cards for each week with check-lists of everything the students need to do for that week including lecture and lab assignments, studying time, and quizzes/exams. Additional lists have the big lab projects (with suggested breakdown of work by week) and more details on the exams (with the learning objectives attached for each one). This was also helpful for me to make and check that there weren't too many assignments stacking up in a particular week with the revised schedule."

You can find the board created by Kelly Theisen, an Assistant Professor of Chemistry, here.
Project-Based Learning Management Template
Board Summary: The entirety of a students' assessment is based on projects, so one of the key aspects of that is organizing your project, creating a timeline, responsibilities, and checklists. It was created by Michael Burke from Bel Air High School.

You can find the project-based learning management for teachers template here.
Teacher Weekly Planning Template
Board Summary: "Trello is my favorite digital organization tool, and I use it to organize basically everything in my life. It essentially consists of 'cards' that you put into 'lists' on a 'board.' I make a board for each class I teach where the lists are the weeks of the semester (including the week before and after) and the cards are things I need to do for my class each week. There's also a 'Done' list that cards get moved to as they are completed. For me, Trello solves four major productivity challenges related to teaching:

Keeping track of all the little details

Keeping track of beginning and end of semester events

Giving myself enough prep time and grading time for major assignments

Coordinating with my co-teachers"

You can find the weekly planning template here.
Academic Literature Review Board
Board Summary:

For long writing projects like theses, dissertations, monographs, etc., it is hard to keep track of what you've read and your musings on these different sources. Keep all your notes in one place by using this Trello board. After you've listed all your readings here, it will simplify your search on books you've read and your reading notes. The creator of this board, Ann Gillian Chu, is a PhD researcher at the University of St Andrews in the United Kingdom. Her doctoral research is about how Christians conceptualise civic engagement in light of Hong Kong's resistance movements using qualitative methods. You can follow her tweets about her PhD life @agillianchu.

You can find the board for higher education professors planning their research and work here.
Book Club Planning Template
Board Summary: "Trello is a great way to keep track of books you and your fellow book club members want to read, as well as continue the discussion outside of the meetups."

You can find the book club planning template here.

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5 Of The Best Trello Boards For Teachers

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While we'd love to create a few templates of our own, here five of our favorite Trello boards for teachers we've found.

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Trello board for school principals

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Press Ctrl+F5 or Ctrl+Shift+R to have your browser try again and if that doesn't work, check out our troubleshooting guide .

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Organize anything, together. Trello is a collaboration tool that organizes your projects into boards. In one glance, know what's being worked on, who's working on what, and where something is in a process.

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Leading a team comes with enough challenges. There's no need to make it harder on yourself with antiquated tools (or worse... NO tools) for keeping everything organized and in one place. If you're feeling overwhelmed with managing your team, we've got a handful of Trello templates that can help you lead your team effectively, and even measure progress along the way!

There are many ways you can use Trello boards to lead your team more efficiently and ensure nothing falls through the cracks, while keeping everyone on the same page.

Monitor Your Team's Health

Just like going to the doctor for checkups is a good practice, doing regular checkups with your team is a great way to ensure your team stays healthy and allows you to catch any issues before they get out of hand. It might be time to instill a practice to check on the team if all you do is post in Slack saying "We okay?"

A better approach is to create a structured process for checking in on specific aspects of your team's health. Review those items together as a team and give yourself a way to measure progress. The Team Health Monitor helps you honestly evaluate your team's current state, set goals, and come up with ways you can grow!

Just copy the template and you'll have everything you need to get started, including a helpful guide for how to use the board with your team. Each list is a different area of focus with cards describing "good", "in-between", and "needs improvement" stages of those areas. Have an honest conversation with your team about where you land, and apply the label to the card at the top.

Brainstorm together by adding cards for ideas on improving the areas that need it. Next time you check back in on the board, see if those ideas have led to improvement or if it's time to brainstorm some more! Add the Voting Power-Up to give employees a chance to vote on which areas they think need the most attention and the ideas they think are most effective to help! Make it a regular practice to monitor your team's health .

Spice Up Weekly Meeting Structure

Have your weekly meetings gotten stale? Often meetings could be emails, but instead, they're status updates with no documentation. It's also too easy for meetings to turn into rabbit trails of discussions with no real agenda.

The Weekly Team Meetings board is simple-each list represents a week, and each card is an item on the agenda. It's easy to take notes on each point and assign any action items with due dates and members. (If you're using or higher plans, you can use Advanced Checklists within the card to assign multiple action items, owners, and due dates.)

You could also incorporate a list of miscellaneous items to discuss in meetings and use that as a repository when setting meeting agendas! That's what we do for our Atlassian Community Advisory Board meetings.

Pro-tip: Worried about spending too much on specific agenda items? Use the Activity Timer Power-Up to set a stopwatch inside the card and make sure you're only spending as much time as you want.

Improve Team Morale With Kudos

You probably already knew recognizing team members for their work leads to happier employees , but did you know it's also better for the business as a whole ? Making sure your employees feel valued and recognizing their contributions is a win for everyone, but finding a way to do it that's not awkward can be tough. Although there are costly tools you can buy for employee kudos programs, why buy one when you can use Trello for free?

You can create a Kudos wall for your team, department, or the entire company with this Kudo Wall Cards Template.

Each card is a message that one employee can write to recognize another employee. You can use third-party tools like , or just type messages directly inside the card. Assign the person you want to recognize as a member of the card, and they'll get a notification and be able to filter the board to view all their kudos. Other employees can add comments on that card to chime in and add even more kudos.

Make it a regular practice to review this board in your team meetings to give special shoutouts to those who deserve it. If you want to make an advanced kudos program, you could use the Custom Fields feature to keep track of actual points assigned for kudos, rather than each card being a single kudo. There's no single way to manage this board so get as creative as you'd like.

Avoid Scheduling Confusion

If you manage shift schedules, it can be a challenge to keep everyone on the same page (er, same calendar) and avoid using too many tools to make changes, share updates, and view the overall schedule. The Staff Scheduling Template for Trello gives your team an easy way to view schedules, ask for shift swaps, and keep track of the plan.

Each list represents a day, and each card represents a shift. When creating the shift schedule, just add an employee's name to a shift card and assign them as the card member. You can use the start and due dates to indicate shift beginning and ending times. This will allow employees to get reminder notifications about shifts. They can also filter the board to see only their assigned shifts and use the Calendar View to visualize the schedule.

Pro-tip: Use any of the time tracking Power-Ups, or Custom Fields in combination with the Number Stats Power-Up to keep track of hours worked by each employee.

Make A One-Stop Resource

It's hard to keep everything in one place when you've got team charters in a Google Drive, requests for projects on a Typeform, project planners in Trello, and everything else somewhere in between. Why not bring it all together?

With the Team Organization Central Template, you've got one place with all the information about your team. It's a perfect way for collaborators and stakeholders to learn how to work with your team, and also to see what's currently in flight. Project updates can live in the same place, so everyone can zoom out for the big picture, or dive in for a detailed view.

Organize it however your team finds it most helpful, but a good list format includes an introduction to the team, a list of resources with links to tools or other documents that are often accessed, and a list for projects that are in flight and upcoming. Use cards to give details to all of those areas, and you're ready to go!

Pro-tip: Use an integration like Typeform to create new cards from form responses, or use card templates to allow another team to make requests for your team right on this board. It's a great way to allow others to see progress on their tasks and you can rest easy knowing no requests are falling through the cracks.

Plan A Team Offsite

Remember the weekly team meeting template? Let's take it to the next level. Trello can handle it! Use the Offsite Planning Trello Template to plan your team's next big offsite. Whether it's in person or virtual, you'll be able to use one board to provide details to employees and also ensure you complete all the tasks needed to make the event a success.

Use some lists for planning (you know-your "to do", "doing", and "done") and use other lists to create an itinerary for each day.

Use to indicate which events are optional and which are required. No more third-party, complicated event apps, and no more worrying about making sure everyone added the correct Google Calendar. With the schedule in one place, it's easy for everyone to see exactly where they need to be right from the Trello app on their phone.

You can also include a list for people to create cards and add their pictures! It's like a guest book for people to provide their feedback on things they liked, and also a way to preserve memories-all in one place!

Pro-tip: Add the Voting Power-Up to give the power to the people and create a list for decisions. You can break it out by "poll" and have a title card (just a normal card using a card cover) and cards below as options.

Lead Your Team With Trello

Start using these templates to upgrade your team's organization and keep everyone on the same page. Whether you need to keep track of meetings, plan an offsite, or improve your team's health, Trello has a board for just about anything.

Doing something different with Trello to lead your team? We'd love to hear about it. Submit your Trello template to the gallery!

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Lead your team like a boss: 6 team management Trello templates - Work Life by Atlassian

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Start using these templates to upgrade your team's organization and keep everyone on the same page. Whether you need to keep track of meetings, plan an offsite, or improve your team's health, Trello has a board for just about anything.

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Planning a vacation is exciting: researching what you'll see, where you'll stay, what you'll eat. The entire process can overwhelm you with the feeling of boundless potential. A cheap airfare quote pops up in your inbox and suddenly the world is your oyster-where eating oysters in another part of the world is no longer a fantasy.

But before you fashion yourself a modern day Magellan, don't forget there's a lot of pesky logistics to handle that can make or break a stress-free vacation. Check out this video to see how Trello can help.

Create your checklist in the Trello app or on desktop

Planning a vacay with Trello is so easy. Open up this sample board to get started. Hit "Copy board" in the upper-right hand corner to overwrite this trip plan with your own info.

The first step to planning the best vacation ever begins with a Trello board. Set up your vacation board with two distinct halves: there are lists for the tasks you need to accomplish while planning your vacation, and the lists for everything you want to do once you've arrived at your destination.

Start by adding "To Do," "Doing," and "Done" lists to your boards, and on the "To Do" list add cards for everything you need to do to get ready for the trip, such as:

Book flights

Book lodging (hotels, Airbnbs, etc.)

Renew passports

Buy guidebooks

...etc, etc.

As you tackle a task, move it to "Doing" and attach any relevant links, confirmations, or other attachments. Once the task is complete, drag it to the "Done" list.

The most important thing is to get everything out of your head and onto your Trello board. The last thing you want is a modern-day version of Home Alone, or worse yet, arriving in paradise without a place to stay because you thought Kevin booked it.

On the second half of the board, add a list to plan out all of the activities you want to do on your trip. If you and your group are a bunch of foodies, add a separate list of places to eat and drink. On both the "Activities" and "Eat and Drink" lists everyone you're traveling with can add cards to keep your bellies full and days packed with fun.

Invite your group to help with planning

Before you can hop on that flight and prepare for take-off, there's a ton of things to get done. Some of these items are time sensitive, like making sure passports are up to date, and arranging pet care for Sparky.

If you are traveling with family or friends, invite them to the board and delegate tasks by adding them to cards. Everyone can drag their cards from the "To Do" to "Doing" and finally to "Done" as they complete their tasks (way to score an upgrade with those bonus points, mom) and your dream vacation starts to take shape.

Add due dates to cards to make sure these things get done with enough time. Whoever is assigned the card will get a friendly notification nudge 24-hours before the card is due. When it's taken care of, check off that due date to mark the card as done. It will let your vacation collaborators know that travel to-do is taken care of!

Put all the details in one place

The great thing about Trello is that it allows you to keep your itinerary and all of the important information organized in one place, which means you can take a break from repeatedly digging through your inbox and set your sails to Relaxationville.

As you book your flights, hotels, rentals, and activities, add important information like addresses, confirmation numbers, and websites to each respective card's description. You can even attach confirmation emails directly to Trello cards right from your inbox with either the Trello for Gmail Add-on or by forwarding the email to a card's unique email address.

Now, instead of fumbling through your inbox for your itinerary, you can open your Trello board on your phone and easily access your tickets, tracking numbers, and confirmation details in one location.

Create and share checklists for packing and prep

The unwritten rules of vacation prep are as follows:

Don't forget to pack your cell phone charger!

There's a reason a hotel's rates are low.

Most importantly, you can never have enough checklists.

Expand on a task by adding a checklist to a card. A good example of this is making a packing list card for each person, then adding a checklist to the card with all the items they will need to pack. It's a great way to never forget your cellphone charger again, so you can stay connected and post all those selfies by the pool to Instagram.

Stay on track with Trello's Map

As you and your group start planning out excursions, add the location of each adventure to the card. Then, toggle to Trello Map view to see them in all in reference to one another.

You might discover that amazing restaurant recommendation is all the way across town from your Wednesday activities, but a mere blocks from your Thursday jaunts. Easy fix: just swap the dates for each dinner and you suddenly look like a regular old Rick Steves. The most efficient and optimized trip is in sight!

Gotta go mobile

If you haven't already, make sure to grab the Trello mobile apps for Android and iOS. Not only does this mean that you will have your itinerary and important information always available in the palm of your hands, but Trello's mobile apps work offline as well.

So when you are flying high in the sky and your chatty aisle buddy has a million must-do's to tell you about, you can add them right to your board without dropping a dime on inflight wifi. Most importantly, it means that wherever you are in the world you'll have access to the travel info you need, even without a cell signal.

Finally, there's no need for you to try out all these tips from scratch. Plan your vacation in a snap using our sample board. It's free to copy! Grab it here:

Check out the sample board!
Copy and customize it for your own trip.

Trello can't predict the weather or guarantee your flight won't be delayed, but it can keep you sane before your trip, or during any unplanned travel disruptions. With your Trello board handy and your trip details organized, you'll be flying high like a Boeing 777 in no time. Safe travels, and remember: Getting there starts with Trello!

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Traveling in 2023? Here's the vacation planner template to help you pack, prioritize, and play - Work Life by Atlassian

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Trello's vacation planner template is so much more than a travel checklist app. Plan a solo trip or coordinate with your group to make travel planning a breeze.

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One of the biggest trends in education over the few past years has been an increase in project based learning. This style of teaching allows students to develop real world skills and gain knowledge by investigating complex problems and challenges.

Students are encouraged to create their own workflows and make autonomous decisions as to how their results will be presented. Another important element of project based learning is the inclusion of cooperative learning techniques. This involves bringing multiple students of varying abilities into a project to collaborate and work together towards a final presentation.

Michael Burke and Josh Clemmer are Biomedical Science educators at Bel Air High School and they incorporate project based and cooperative learning through Project Lead The Way (PLTW). Project Lead The Way is the nation's largest science, education, technology, and math project based learning organization and, as it turns out, Bel Air High School is a PLTW national model school.

At Bel Air High School, Michael and Josh focus on the biomedical PLTW curriculum. Students enrolled in one of these classes have no tests or quizzes.

As Michael says, "The entirety of their assessment is based on projects, so one of the key aspects of that is organizing your project, creating a timeline, responsibilities, and checklists. All the types of things you can use Trello for, which is why we enjoy using it so much."

Getting Cooperative In The Classroom

Michael and Josh usually start cooperative learning projects by dividing students up into groups of three or four. They then create a new Trello board for each group and add the group members to the board. Groups are given instruction sheets for their project and from this sheet the students pull out all of their project's requirements and create a new card for each task they need to accomplish to finish their project.

Since students are only given a due date for their final presentation, they assign due dates to each card to allow themselves to plan accordingly. From there students assign each other to tasks and create checklists to breakdown the steps required to complete those tasks. As students finish their pieces of the project they move those cards to their done list, and we like to imagine that a round of hi-fives ripple through the classroom.
Interact with this board in Trello - Click here!
Of course, sometimes student groups forget that collaboration is key to these projects, and instead employ a "divide and conquer" philosophy, but Josh likes to stress to his students that this is one of the biggest pitfalls that groups will encounter.

"Trust, but also verify, that everyone is getting their jobs done effectively," says Josh. As he tells his students, "The collaboration part is where you will really get your strengths. You need to have this agreement with your group that everybody is making progress and you're seeing everybody's progress. Where you know what your partner is doing and you know what your group members will be doing next."

By keeping each other accountable, students are better able to work together and develop higher quality projects.

A New Perspective On Peer Review

Once students have completed their projects they present the final product to their peers, and Michael and Josh have incorporated Trello into their peer review process. As students present their projects, their peers are able to leave comments and feedback about the project on each group's Trello card.

At a recent poster show Michael and Josh hung the student's posters throughout the school's hallways, then utilized the school's iPads to allow each student to walk up and down the halls leaving peer feedback for each other on Trello while reviewing the posters.

The Tip Of The Trello Iceberg

Michael and Josh are still exploring all the ways they can incorporate Trello into their classroom and throughout Bel Air High School. Recently they used Trello for an emergency room triage lesson. Students were given 15 patients, each with case files on why they were admitted to the ER. Students had to decide who should see a doctor and who should wait.

Michael and Josh created a card for each patient and students would drag the cards to urgent or non-urgent lists. Students would then comment on the patient cards and debate their choices.

They've also begun using Trello with their Bel Air High School colleagues for the school improvement team, and they say this is just the tip of the iceberg.

At the end of the day, Michael and Josh like that with Trello they have to teach students only one system, but that they can use that one system for so many things.

As Michael puts it, "The biggest skills that we push through Project Lead The Way are collaboration, self motivation, and all those soft skills that people need in today's market place jobwise. We thought Trello was a great way to introduce them to that and take it to a higher level."
Thank you to Michael Burke and Josh Clemmer for taking the time to share with us how they are bringing a new perspective to the digital classroom. Are you using Trello in your school? We'd love to hear about it! Tell us about it on Twitter, Facebook, or in the comments below.
Want more resources on how to use Trello in the digital classroom? Go back to school with Trello!

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Project based learning with Trello and project lead the way - Work Life by Atlassian

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Project based learning just got even more collaborative. See how this innovative classroom has added tech to transform education for the digital age.

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Trello is a very well known tool that lets you organise todo lists and projects into visual boards. With flexible features, Trello is a powerful app that allows you to organise many aspects of your life, including personal and education aspects. It also integrates with many other services such as Evernote and GitHub, and has collaborative features that allows you to work with other people on a large group project. I'll outline how to use Trello for managing schoolwork in this post.

Trello allows you to organise projects using Boards. Think of a Board as a separate Todoist (or whatever todo app you may use) account, with lots of lists inside. Each Boards in Trello allows you to create lists inside, and these lists have cards. The cards are where the action really takes place - you can attach files to each card, as well as adding labels, task lists, commenting and many other features. The amount of layers Trello offers means that you have a lot of flexibility in what you want the app to do and use, and it's because of this that the app has so many possible uses.

I'll go over how to use Trello to plan homework, but note this is only one way to do it, and only one use of Trello - there are many, many more - so make sure to experiment around with it.

I'll refer to 'cards' as 'tasks' in this section, as that is basically what they will be.

There are lots of ways to manage homework inside of Trello, but in my experience the easiest way is to create one 'master board' for homework. The first thing on my board is the 'Inbox' list, where I can quickly add cards. Then I have 'Today', then 'Next', 'This Week', and then 'Someday'. My last list is 'Completed'.

'Inbox' is the list that cards are placed in first, and is a place where you place cards quickly, when you don't have time to place them in a certain area.

The 'Today' list is where you place homework cards that you want to complete today. Tasks that are due the next day, you forgot to do and are due in today, or tasks that you want to get over with are placed in here.

The 'Next' list is where all the tasks that you want to complete after you have completed the necessary tasks in the 'Today' board go. Once you clear out the tasks in 'Today', you move tasks from 'Next' over to 'Today', and then get going with those tasks.

'This Week' is for tasks that you want to complete this week, as they are due soon in the future, or they are quite big and you want to get them over with.

'Someday' is a list that you put all the tasks that don't fit in the three previous lists into. For example, if you have a piece of work that is due in in a while, and you don't want to do it soon, it goes into 'Someday'.

Finally, 'Completed' is where all the tasks you have completed go into. Use the archive all feature to archive these at the end of each week so the list doesn't get messed up.

Now lets get onto the card creation, so when you create a task. The card title is the name of the task, and when you click on the card it opens up. Here, you can add attachments, use markdown in the description section to expand on what you do, and many other things. There are a few areas that I want to go into a little more detail in this view - the due date, attachments, labels, and checklists.

The usefulness of due dates is self explanatory - just set them when the homework is due, and then you can scan down the cards and see when you want to hand them in, and use the calendar power up to see when the next tasks are due (more on this later). Attachments allow you to add images, scans, word documents, PDFs and any other file type to the card. I find this pretty useful as I may take a scan of the set work, and then simply attach it to the card.

Labels can come in pretty handy if you are still in secondary school, or if you take lots of modules or subjects. I find them pretty useful as I can label a card with what subject it's on. You may want to do this too, as then you can filter down the cards to specific subjects. It's pretty easy to do - just create a label per subject.

Finally, checklists are very powerful tools that allow you to add subtasks to the card itself. One of my favourite things about this feature is that the checklist status show up when you are viewing the lists, so you can see the status of your checklist progress. Another favourite feature of these checklists is the percentage complete bar which shows above the cards, and this is a visual way to see the progress of the cards.

Another great feature is the calendar power up. This allows you to view all your tasks, and see what one is due next and what you need to do. I find it pretty useful to use as I can see what tasks I need to move where.

That's about it for the homework board. When you get a piece of homework, quickly add it to the Inbox list with details about the work or a scan. Then when you get home, add the labels and organise a little.

If you use the Pomodoro technique, you may want to check out Pomello, which integrates with Trello so you can use the Pomodoro Technique. It's very good, and you can check it out here.

Another good use of Trello is to plan essays. You can find a template for essay planning here. It enables you to plan drafts, either by yourself or with others, and is very useful.

Trello is a great student tool, and I suggest you go check it out. It has tons of uses, from homework managing to revising with flashcards. Trello has advanced integrations which allow you to plug it into and work with other apps, and it's very flexible - and it's free! It is available as a web app and also for iOS and Android.

You can sign up to Trello here.

Thanks for reading!
Feel free to comment below!

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Trello is a very well known tool that lets you organise todo lists and projects into visual boards. With flexible features, Trello is a powerful app that allows you to organise many aspects of your…