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I have concerns about the professional behaviour of a student ... 

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I have concerns about the professional behaviour of a student ... 

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The Professionalism Discussion Process in the MD Program uses a developmental approach to professional behaviour - i.e. that it is learned, can be taught, and will be acquired over time through observing positive role models and with conversations from more experienced educators to draw attention to lapses in professional behaviours. In this sense, the CONVERSATION is most important in assisting the student to develop professional behaviours. The Professionalism Discussion Report is to document that a conversation has occurred, and capture agreed outcomes. On rare occasions, it has been observed that students may not address their behaviour and may in fact be receiving multiple professionalism development conversations from multiple educators - having a form to document previous conversations assists with recognising when a pattern of behaviour exists and professional development is not occuring. The form should therefore be filled out to document any professionalism conversation. IT IS VERY IMPORTANT to note that the 'form' is not a 'punishment', like giving someone a speeding fine to deter them from speeding when driving. The development of professionalism is best facilitated by exploring the situation, the behaviours observed, and why these are not acceptable in the context of medical practice. It is also of vital importance in taking time to explore the student's context - as professional behavioural issues often arise when a student is experiencing challenges in their learning or personal environment. We all face such challenges, however learning to manage with them is part of developing as a doctor.

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Tips on how to have a 'cup of coffee conversation' about professionalism

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Tips on how to have a 'cup of coffee conversation' about professionalism

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This brief article has helpful tips on setting up the 'Coffee Conversation', and samples of wording you may wish to use

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Frequently Asked Questions (FAQs) on the Deakin Professionalism Notification Process for Staff

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Frequently Asked Questions (FAQs) on the Deakin Professionalism Notification Process for Staff

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This helpful FAQ document outlines why professionalism is so important, some behaviours that may signal a lapse in a student's professional behaviour, and contains links to a video with the Dean, Professor Gary Rogers, as well as relevant codes of conduct for Deakin medical students and staff.

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Overview of Professionalism and Professional Identity in Deakin - what it is, why it matters, and how you contribute to its development in Deakin medical students

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Overview of Professionalism and Professional Identity in Deakin - what it is, why it matters, and how you contribute to its development in Deakin medical students

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Watch this brief video as A/Prof Karen D'Souza, MD Course Director (and formerly Student Progression and Welfare Lead) discusses the 'nuts and bolts' of medical student professionalism within the Deakin Medical School - including covering how to hold a 'Coffee Conversation' to discuss professional behavioural lapses in real time with the students, or how to write a Professionalism Discussion Report for students in Years 1-4.

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Watch this short video as Dr Karen D'Souza, Academic Progression and Student Welfare Lead, discusses what professionalism and professional identity is; why these concepts are important in medical education; and how teachers and clinicians can contribute to their development in medical students.

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Professionalism and Professional Identity of Deakin Medical Students - Overview - DeakinAir

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Professionalism Discussion Report - Years 3 and 4

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Professionalism Discussion Report - Years 3 and 4

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Teachers/supervisors/health professionals in Year 3 and 4 can write a Professionalism Discussion Report using the RiSR (formerly Kaizen) online system (for those with a login, same as WBA assessors) or by contacting your Clinical Education Lead (for those without a RiSR login).

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Professionalism Discussion Report - Years 1 and 2

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Professionalism Discussion Report - Years 1 and 2

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Please download and complete this form to make an initial Professionalism Discussion Report on a student in Years 1 or 2 of the Deakin MD Course. Instructions for how to submit the completed form are found inside the form, and summarised here:
Section 1: Notifier to complete
Section 2: Unit Chair to complete (if required by Notifier)
Section 3: Notifier to complete after discussion with student
Section 4: Student to complete (Report sent from notifier to student)
Section 5: Notifier to complete after agreed action by student (if required)
Section 6: Notifier to complete if further follow up is required

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If you have any questions about Professionalism or Professional Identity relating to Deakin medical students - please contact your Unit Chair, Clinical Education Lead or A/Prof Karen D'Souza on karen.dsouza@deakin.edu.au

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Quickstart Guide for making a Professionalism notification in RiSR (formerly called Kaizen)

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Quickstart Guide for making a Professionalism notification in RiSR (formerly called Kaizen)

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Use this helpful Quickstart Guide to use the RiSR system to make a professional behaviour notification. If you do not have access to RiSR, or are unfamiliar with the system, please contact your local Clinical Education Lead and they can assist with lodgement or lodge on your behalf.

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Medical Student Professionalism Information - Doctor of Medicine - Deakin University_2026