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Tulane team

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mailed, personalized invitations (door prize tickets, bookmark, etc.) (VIBRANT MOMS)

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mailed, personalized invitations (door prize tickets, bookmark, etc.) (VIBRANT MOMS)

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hybrid meetings

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NYU team

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Visuals for our save the date calendar invites depending on the season

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Multiple sessions to fit difference in schedules. The MSM coalition has 2 RAB meetings, one at 9:30 am and 1 at 6:00 pm

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Tangible benefits other than 'incentives'

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Tangible benefits other than 'incentives'

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Networking, Learning about other related initiatives and groups

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Highlighting accomplishments of our partners: reaching recruitment goals, accepted abstracts and presentations

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Setting intention around what means to be part of the programming (e.g., reclaming cultural practices)

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This or that... (VIBRANT MOMS)

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People bingo card (VIBRANT MOMS)

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We at UNC use many different icebreakers and "getting to know each other" activities. Also have some hybrid, some in person meetings.

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We invited members to bring their mugs for a holiday-timed meeting that included hot chocolate. People loved to tell stories about significance of their mugs

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Utilize preexisting coalitions for collective impact

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Our Regional Community Partner, First Team America has coined the term "Energizer," similar to the icebreaker, we ask questions get to know each other. Fan favorite around Christmas: What's your go-to holiday movie, ​

song or food? ​

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Building off of pre-existing coalition and integrating in that into activities, community partners have that trust already

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incorporated art work in meetings (Mona)

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Attendees pass around a small object. Whoever has it introduces themselves/ group, then they pass the ball to another person. For hybrid meetings, the “ball” can be virtual. (NYU team)

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academic partners & community leads (have 2 community coalition members serve as co-chairs of the coalition, also a community partners is an MPI (VIBRANT MOMS)

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Fun questions to learn more about each other 

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Fun questions to learn more about each other 

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This term comes from the WAZOKI coalition and describes the specific steps/activities taken to open coalition meetings. For WAZOKI, it may involve an opening prayer, a reflective exercise utilizing art to reflect on the purpose of the coalition. Regina Idoata and Keyonna King plan to lead a publication with WAZOKI coalition members on this.

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Integrate in local culture (like Mardi Gras, other seasonal things) - Tulane

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Depends on the audience (like moms present to other moms), Community Advisory Meeting (Courtney as chair - representing WIC and DPP program) - Tulane

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materials available and/or translate (use zoom captions, bilingual members, etc.)

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Voucher's for behavioral health sessions

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Voucher's for behavioral health sessions

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The ASU and 4th Trimester AZ coalition secured a partnership with behavioral care providers in AZ to provide services to women who participate in Listening Sessions that request behavioral health services and are unable to pay for it.

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sum of tasks/next steps at end of meeting; meeting minutes (VIBRANT MOMS)

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we use both formats and alternate. Generally use face-to-face for longer meetings and provide food (VIBRANT MOMS)

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Meeting minutes are sent via email along with a video recording link for virtual meetings

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Providing toys/items for kids to play with and ensuring welcoming atmosphere

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Providing toys/items for kids to play with and ensuring welcoming atmosphere

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(Tulane)

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had our core leadership team make the tie breaker decisions (VIBRANT MOMS)

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Split if possible or need a tie-breaker

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have had some good success having small groups answer questions, put their ideas on flip-chart paper, etc.(VIBRANT MOMS)

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We send out summaries and next steps, we also follow up in the monthly newsletter

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Ex of holding meetings at two different times - can bring more info to the table if split out the groups

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Sending out meeting notes within a few days and using scheduled newsletters to remind participants of the research progress and upcoming next steps (NYU Team)

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Dedicated in-person staff member monitoring Zoom

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Dedicated in-person staff member monitoring Zoom

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We recommend having someone in-person who can monitor the chat and make sure the voices, questions, and comments of virtual participants are elevated. It is also helpful to have a virtual facilitator to support this group.