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Prepare for E-Rate Window opening, file Form 470 or ALJP mini-quotes

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Prepare for E-Rate Window opening, file Form 470 or ALJP mini-quotes

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Cat I
Cat II
Do separate 471's for Cat I and Cat II

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"Nobody cares how much you know until they know how much you care."  President Theodore Roosevelt

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- Have a vision.
- Have a plan.
"A Vision without a Plan is a Dream, a Plan without a Vision is a Nightmare"
- Know where you are,
- Where are you going,
- How are you going to get there,
- How do you know you have arrived?

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Build Relationships and maintain effective communication channels.

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Build Relationships and maintain effective communication channels.

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- Department Staff
- Principals
- Superintendent
- CSFO
- Board Members
- State Senator / Representatives
- Federal Programs
- District Grant Writers
- Teachers

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- Advocate locally for Technology.

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Close the Admin and Teacher Technology Survey

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Close the Admin and Teacher Technology Survey

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Attend all District Admin, Principal, Leadership, and Departments Meetings.

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Attend all District Admin, Principal, Leadership, and Departments Meetings.

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State System Compliance - This data and documentation is determined and required by the State.

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State System Compliance - This data and documentation is determined and required by the State.

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- Upload documentation as needed.

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PowerSchool End or Year Procedures and Reports

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PowerSchool End or Year Procedures and Reports

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Save copies of all meeting agendas and sign in sheets for State and accreditation documentation.

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Save copies of all meeting agendas and sign in sheets for State and accreditation documentation.

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Review Erate ESL and plan for next funding year

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Review Erate ESL and plan for next funding year

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- Best practice - have review/approval for State Technology Fund purchases.
- Are they in compliance with purchasing policies and bid law?

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Prepare next year budget, Oct 1 - Sept 30

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Prepare next year budget, Oct 1 - Sept 30

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PowerSchool - Prepare for next year Scheduling.

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PowerSchool - Prepare for next year Scheduling.

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Participate in Capital Planning - Due in September

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Participate in Capital Planning - Due in September

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Document as needed for State Compliance Monitoring.

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Document as needed for State Compliance Monitoring.

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- Review State Compliance Document for items required.

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PowerSchool - Prepare for Fall reporting - Due Third Friday of October.

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PowerSchool - Prepare for Fall reporting - Due Third Friday of October.

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PowerSchool - Prepare for End of School Reporting - due 3rd Friday of June.

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PowerSchool - Prepare for End of School Reporting - due 3rd Friday of June.

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File ERate Form 471 after RFP/Bid/Mini-quote Award per Form 470 28 day posting requirements.

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File ERate Form 471 after RFP/Bid/Mini-quote Award per Form 470 28 day posting requirements.

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Remove terminated / retired personnel accounts.

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Remove terminated / retired personnel accounts.

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File ERate Form 486 as FCDL are received.

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File ERate Form 486 as FCDL are received.

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Attend District / School Meetings as needed.

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Attend District / School Meetings as needed.

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- Plan, develop, and implement professional development activities to meet established instructional technology integration needs.

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Review Technology Policy and Procedures, update as needed.

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Review Technology Policy and Procedures, update as needed.

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- Department Operating Procedures
- Technology Plan
- Data Governance
- Cyber Security Procedures
- Student and Employee AUP's

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Hold at least one Data Governance Meeting.

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Hold at least one Data Governance Meeting.

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- Review MOA's
- Verify with service provider that data has been destroyed for expired contracts / services no longer used.

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Participate in School Improvement Planning.

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Participate in School Improvement Planning.

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Participate in Federal Program Meetings.

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Participate in Federal Program Meetings.

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Update Budget Tracking Document as needed.

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Update Budget Tracking Document as needed.

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Attend or send appropriate staff when offered by ALET,

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Inventory all District Supported Software and Cloud based resources. 

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Inventory all District Supported Software and Cloud based resources. 

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Maintain Ten Years of ERate documentation as required.

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Maintain Ten Years of ERate documentation as required.

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Present at New Administrator and New Employee Orientations as needed,

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Present at New Administrator and New Employee Orientations as needed,

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Complete Yearly Employee Evaluations as required.  (Most likely in April or May)

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Complete Yearly Employee Evaluations as required.  (Most likely in April or May)

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Capital Inventory for CSFO, (Items > $5000.00).

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Capital Inventory for CSFO, (Items > $5000.00).

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Provide Financial Auditor with documentation as required, (May differ between City and County Systems).

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Provide Financial Auditor with documentation as required, (May differ between City and County Systems).

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End of Financial Year.  Districts will close PO's for a period of time.  Close out all open invoices.

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End of Financial Year.  Districts will close PO's for a period of time.  Close out all open invoices.

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Review Technology Department / Strategic Plan Goals Weekly.

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Review Technology Department / Strategic Plan Goals Weekly.

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Review ERate Newsletters as they are released.

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Review ERate Newsletters as they are released.

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Build a Peer Support Network, "inner circle" with other Technology Leaders.

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Build a Peer Support Network, "inner circle" with other Technology Leaders.

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Enjoy Christmas Break - Take care of yourself and Family.

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Enjoy Christmas Break - Take care of yourself and Family.

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Spring Break is coming - Clear your calendar and take some time for yourself and family.

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Spring Break is coming - Clear your calendar and take some time for yourself and family.

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- Yourself
- Department staff

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Attend ALET Regional Meetings as Scheduled by ALET Region Representative.

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Attend ALET Regional Meetings as Scheduled by ALET Region Representative.

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- membership@go-alet.org
- Contact your ALET Regional Representative
- https://www.go-alet.org/home/

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Welcome to our new website. We are excited to offer our members new services. Once your login is set up you'll be able to:

Browse our member directory and customize your profile

Find files and content

Post positions and requests

While it won't replace our listserv, it will offer you a new and better way to get know other members and access important resources.

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alabama leaders in educational technology

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Welcome to our new website. We are excited to offer our members new services. Once your login is set up you'll be able to: Browse our member directory and customize your profile Find files and content Post positions and requests While it won't replace our listserv, it will offer you a new and better way to get know other members and access important resources.

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- Disable / change passwords on previous Tech Director accounts.
- Email: Change high level admin rights, forward or redirect email for a period of time then disable account.
- Review Data Governance, Cyber Security Response and Disaster Recovery Plans and update contact information as needed.
- Email Alabama Supercomputer Authority at CyberEducation@asc.edu so that he can get the admin account for either KnowBe4 or ThreatAdvice changed from the former tech directors name into yours.
- If ASA is your ISP you probably also have an ASA managed Palo Alto firewall. Contact ASA about access to the view permissions on the firewall and let them know you are now the contact for the district.

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- If you have staff, meet with them individually, begin to build a trusting relationship with them.
- Review staff personnel files, note hire dates, tenure, any job accommodations related to health or other reasons, and previous technology positions within the system.
- Review evaluations if you desire, some prefer to start with a clean slate.

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PowerSchool - Review the SIS Data Calendar

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PowerSchool - Review the SIS Data Calendar

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https://docs.google.com/document/d/1pAVA1JulhkvvYC0IHNgTnE1I6iqtX6o_92U4MCpBm8o/edit

- Meet with your Data Manager / Clerk if you have one,  if not determine the priority To Do's.

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Student Information Systems Data Calendar - 2023

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Review LAN/WAN Architecture and Infrastructure.  

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Review LAN/WAN Architecture and Infrastructure.  

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Review Hardware Inventory, Software and Cloud based Resource and contracts.

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Review Hardware Inventory, Software and Cloud based Resource and contracts.

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- Admin, Teacher, Student Devices
- Servers, physical and virtual
- Backup Systems
- Software License
- Instructional Software
- Operations Software, Financial, Transportation, Maintenance, Security, CNP, etc.

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Meet with other District Department Directors/Supervisors to develop effective communication channels. 

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Meet with other District Department Directors/Supervisors to develop effective communication channels. 

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- Begin with Superintendent, Associate Superintendents and CSFO.
- Begin to build relationships.
- Understand their concerns / frustrations with technology.
- Learn about their vision for improvement in their department related to technology.

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- If not familiar with the ERate Program, review the ERate process at https://www.usac.org/e-rate/.
- Determine current status of CAT I and CAT II funding for your district.
- Review CAT II budget status.
- Register for the next ERate Boot camp.
- Register for the USAC Newsletter.
- Attend USAC provided web based training sessions.

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Ensuring that schools and libraries across the U.S. are connected to information and resources through the internet

Upcoming Dates

Window closes on
March 28, 2023
at 11:59:59 p.m. ET

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Manage Your Account

Access your E-Rate Productivity Center (EPC) account, submit forms, and file your invoices by logging into One Portal.
Sign In

How It Works

The Schools and Libraries (E-Rate) program provides funding towards eligible services for schools and libraries.

Eligible Applicants

Public or private schools (K-12), libraries, and groups of schools and libraries (e.g., consortia, districts, systems) can apply for discounts on eligible services. See the full list.

Eligible Services

Internet access, telecommunications services, and related equipment are eligible for discounts. See the full list.

The Process

These steps will help applicants navigate the process to get funding. For service providers, please follow these steps.

Announcements

Read More

Read More

Read More

Read More

Read More

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E-Rate - Universal Service Administrative Company

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Ensuring that schools and libraries across the U.S. are connected to information and resources through the internet Upcoming Dates Window closes on March 28, 2023 at 11:59:59 p.m. ET {dn}{hn}{mn} {dl} {hl} {ml} Manage Your Account Access your E-Rate Productivity Center (EPC) account, submit forms, and file your invoices by logging into One Portal.

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Adhere to all applicable local, state, and federal ethics laws and standards.
- Board Policy Manual
- Financial Procedures
- FERPA, HIPAA, CIPA, etc.
- Department Operating Procedures
- District Strategic Plan
- Technology Plan
- Data Governance
- Student and Employee AUP's

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- Implementing Building based Technology Plans and Goals.
- Technology Planning, needs assessments, walk through, etc.

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Review and evaluate future technologies.

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Develop, revise, and enforce technology policies and procedures.

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Develop, revise, and enforce technology policies and procedures.

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Learn the local Customs and Culture of your District.

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Learn the local Customs and Culture of your District.

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Critical if you are moving into a district.

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Open the Technology Teacher and Admin Surveys

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Open the Technology Teacher and Admin Surveys

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- Send out Tech Survey to Teachers and Administrators

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- Finish and Commit Scheduling at High Schools

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- Start initial planning for any upcoming Erate projects you want to do. Start working on your bids needed for e-rate.

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- Remember the need for board approval.
- The capital assets list maintained by the CSFO will require a description, model information and serial number on the board approval.

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- Review testing guidelines.
- Prepare equipment for Spring Testing.

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- Who does our backup (who is responsible, besides me)?
- Has a restore been done and tested?
- Start your Disaster Recovery Plan (today, yes on day 1 !)

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- Test your incident response plan.
- Test your disaster recover systems.