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Device Collection Sample schedule and coverage 2022

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Computers will be collected using the following schedule:
June 13-Pre-K
June 14- 7th and 8th grade
June 16- Kindergarten
June 17 - 4th, 5th, 6th grades
June 21 - 1st, 2nd, 3rd grades

Ms. Martino and I will collect and scan the devices on the given days

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Holmes School District Device Collection

IPads/ Laptops and Chargers

| Grade | Date  | Time  | Location
| Pre-K, KA, & KO | 6/10/22 | 9 a.m. | RM 126 – Ms. Alcalde
| 1D, 1E | 6/13/22 | 9 a.m. | RM 126 – Ms. Alcalde
| 3G & 3S | 6/13/22 | 2 p.m. | RM 126 – Ms. Alcalde
| 4F & 4M | 6/14/22 | 9 a.m. | RM 126 – Ms. Alcalde
| 5F, 5J, & 5R | 6/14/22 | 2 p.m. | RM 126 – Ms. Alcalde
| 2A/ 2W | 6/15/22 | 9 a.m. | RM 126 – Ms. Alcalde
| 6J, 6L & 6W Ms. Lowe | 6/17/ 22 | 8:50 a.m. | RM 200 – Ms. Beechner
| 7th  | 6/17/22 | TBA | Rm 200 – Ms. Beechner
| 8th | 6/17/ 22 | TBA | Rm 200 – Ms. Beechner

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We are waiting on info regarding whether or not the techs/BOCES staff will be able to run the device collection at our building. Coverage is an issue for us and we need assistance.

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Another problem we had was with the incoming 9th graders. The eighth grade students were suppose to keep their devices if they were coming to Steam. Most of them did not have them when they came so we had to issue them also.

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all devices should be collected including summer school students... summer school kids should return devices with everyone else and then just have carts at the schools for everyday use during summer school... it was a mess and constantly changing last year so just easier to collect them all

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all devices should be collected including summer school students... summer school kids should return devices with everyone else and then just have carts at the schools for everyday use during summer school... it was a mess and constantly changing last year so just easier to collect them all

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We weren't sure who was going to summer school and the names changed from day to day. Collecting all laptops would be best then they can borrow for the day.

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Summer school was a disaster. We had collected half of the school and then it was announced that the summer school students should keep their laptops, so we had to check out new devices. Some of the students didn't get one and since Traphagen isn't air conditioned our program was at Pennington, so they borrowed from Pennington but they were never offically checked out.

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Collect all computers at the end. Summer school teachers will hand them out day 1  of summer school and collect them the last day. Computers will NOT be brought home and will stay in school.

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Collect all computers at the end. Summer school teachers will hand them out day 1  of summer school and collect them the last day. Computers will NOT be brought home and will stay in school.

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Collect ALL devices- keep devices in cart for summer school students to use!

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Classes were scheduled according to their grades and called down.

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Summer school was our biggest problem last year. Students returned laptops but they had to attend summer school. One of the secretaries had to give laptops out the first few days.

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Our parent liaison was VERY helpful with contacting parents about returning devices and following up with families

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We plan to collect devices over the course of 3 days, class by class, beginning June 8th. We will give everyone advanced notice about device collection days and update Follett as we go.

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We will assign each grade a day to return. We do not plan on having many students return them because so many of our students attend summer school. We are also only a Prek-4 building

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We do not know what the collection was for last year.  We do know that collection was in the cafeteria

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We do not know what the collection was for last year.  We do know that collection was in the cafeteria

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Request building administration allow Tech Links to take School Business for a sub so we can collect quickly and efficiently.

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A master list of students alphabetically by grade w/device numbers

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HELPFUL HINT!! we provided teachers with a class list and all student device numbers before collection started... teachers double checked before their collection dates to make sure students had correct devices ... it was a HUGE time saver to deal with mismatching tag numbers before collection versus holding up collection that day. Yes its work before hand, but definitely worth it to make collection go smoother

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HELPFUL HINT!! we provided teachers with a class list and all student device numbers before collection started... teachers double checked before their collection dates to make sure students had correct devices ... it was a HUGE time saver to deal with mismatching tag numbers before collection versus holding up collection that day. Yes its work before hand, but definitely worth it to make collection go smoother

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Our instructions from 2021: https://mtvernoncsd-my.sharepoint.com/:p:/g/personal/dunger1_mtvernoncsd_org/EcNzWCpbsNdOgm5VYt3IjJMBzU08gLiogs0sU8eyqdtMAw?e=WfJ9Kg

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Label students' devices with their name and store it in the cart labeled with the grade they are going to next year.

Collect 1st graders Ipads and assign them the second graders touch screen devices

collect 8th graders device and assign them to the second graders moving to third

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I think the forms the student/parent had to sign when they returned the laptops were very helpful. Including collecting all the information if anything was wrong, keys broken, hinge cracked.
We should definitely have them again.

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We could also scan and/or input the returns directly into Follet on the spot.

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Robocalls and notices were sent home

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Handwriting every single return form- a generic form stating the device was collected would be much easier to give as a receipt instead of having to fill out forms for every device returned.

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Pre-printed forms were a HUGE help and time saver for district and parent copies so we just had to print those! If we could have those again that would be GREATLY appreciated :)

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Pre-printed forms were a HUGE help and time saver for district and parent copies so we just had to print those! If we could have those again that would be GREATLY appreciated :)

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Our adminstrator made robocalls and the device collection flyer was posted on Schoology.

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At Lincoln we collected devices by grade level and whether the students were in person or virtual.

In school students- teachers sent students down to us a few at a time to collect devices- we checked devices back into follett and highlighted students name on a class roster. Annotations were made for missing chargers

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We had students return their devices on specific dates that corresponded with their grade, starting with 6th and moving up over time, since the high school still needed devices for regents prep. One of our secretaries (F. Williams) was heavily involved in the process so that we worked simultaneously, and she took the lead when I was unavailable. Being able to provide receipts to parents was a big plus.

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Device Collection Flyer - Made with PosterMyWall (1)

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More Carts to hold the devices.
It was mentioned that more carts were being sent to schools for classrooms to use for charging and storage, but Holmes did not receive any extras.

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Collect all devices. Summer School has a cart in the classroom.

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Collection to be earlier in June. The first 2 weeks would be great. We felt super rushed on top of our other regular teacher responsibilities. A notice from BOE/Tech stating that devices will be collected so teachers should plan accordingly.

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We started collecting devices at the beginning of June.  Ms. Laurent and I set up a table in the lobby of the school and called classes down by grade.
We had collection forms and gave the parent receipts to the students.

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Do not need to be picked up. too chaotic. not enough people. we do not have time nor resources to redistribute in the fall.

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During the last week of school different grade levels were assigned a day that the device was collected. Ex. Monday (Ipad collections) - PreK, Kindergarten, 1st Grade; Tuesday (Second and Third Grade) etc. Each Class was called to the tech links room and the device was logged in and placed in a cart.

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Senior devices are collected at cap/gown and graduation ticket pick up.

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maribel and I split grades for collection.. she had pre-k through 3 and I had grades 4-8... we created a school wide schedule for when each of us were able to collect our classes which worked great.. we worked really well together and helped each other when needed! we will probably keep our system the way we did it last year because it went relatively smoothly for us :)

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maribel and I split grades for collection.. she had pre-k through 3 and I had grades 4-8... we created a school wide schedule for when each of us were able to collect our classes which worked great.. we worked really well together and helped each other when needed! we will probably keep our system the way we did it last year because it went relatively smoothly for us :)

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Not waiting until the last day of school. Prydal is a classroom teacher; pulling her out of her class for multiple days the very end of school just means she loses those last few days with her kids.

Collecting the week of the 6th will be a lot easier than waiting until that last week.

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We split the grades pre-K to 3 and 4th to 8th.  Created a schedule of grades to come in at certain times and dates to drop off.

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We need coverage. Collecting the devices correctly and making sure the devices and paperwork are all organized and handled properly takes a lot of time. It's impossible to do with just one person or in between classes.

I know that there are a lot of MS students who have no idea where their device or charger is. It is going to be time consuming to just prepare everyone for the collection and then actually do the collection.

We need carts to store all the devices in.
We need to protocols that are clear if we have missing/lost/damaged things returned.

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We used paperbased return sheets and paperbased receipts as well as checking into Follett. The paper was a lot and things got lost and disorganized. We only had two days to collect all the devices and that wasn't enough time. It would be best if we had no paperbased forms and only checked things into Follett. It would also be helpful if we had the ability to choose when we want to collect during the month of June rather than having set days as each school is different. We were located in the gym, which worked out well because it gave us a lot of space.

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We had a schedule,we went to the rooms for Pre-K -1 scholars to collect the ipads - we scanned all devices into the follet, and we collected 2-8 in the main lobby. All 8th graders had to return prior to graduation. Summer schooler kept their devices.

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We had a schedule,we went to the rooms for Pre-K -1 scholars to collect the ipads - we scanned all devices into the follet, and we collected 2-8 in the main lobby. All 8th graders had to return prior to graduation. Summer schooler kept their devices.

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We collected a few days before graduation and the day of graduation. I loved the worksheets to give the parents a receipt and I still have the worksheets from last year so when students come in this year I can look back and let them know that they didn't return.

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Last year we had two days that we sat full day for remote students to come return their devices. We took a single day to collect all the devices from in house students. We had subs though, to cover both of us.

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Did it in the media center and did it the last few days of school. 3 grade levels each day. 2 hour increments.