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Tuesday 20th October

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Thursday 10th December

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Caseworker Duty Line: 0191 2774650

SENCaseworker@newcastle.gov.uk

For all enquiries regarding EHCPs

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SENDFinance@newcastle.gov.uk  all funding queries

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SENDplaceplanning@newcastle.gov.uk  School placement queries

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SENDNotices@newcastle.gov.uk  Transfer in from other local authority requests

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EHCP@Newcastle.gov.uk

For queries regarding out of authority annual review documents for schools not on the professional portal, parental replies for those not on the citizen portal and portal queries

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accessandinclusion@newcastle.gov.uk

The Access and Inclusion Service can help with essential information and guidance on a range of statutory areas including:

School Attendance

Children Missing Education

Children in Employment and Entertainment

Elective Home Education

Exclusions Fair Access

Partial Timetables

Alternative Provision

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SEND local offer | Children and Families Newcastle

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Warning: Some cookies require your attention

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Early Years Universally Available Guidance 

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Early Years Universally Available Guidance 

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Universally Available Guidance.Early Years 2020

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Introduced in June 2024. These SEND Support plans include DoN and can be used as part of SEND ASAP application.

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Introduced in June 2024. These SEND Support plans include DoN and can be used as part of SEND ASAP application.

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EHCP Annual Review Report and Meeting Notes v6.0

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Newcastle Hospitals NHS Foundation Trust

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0-19 service - Newcastle Hospitals NHS Foundation Trust

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The health visiting and school health service is an integrated service made up of locality teams of health visitors, public health school nurses, community staff nurses, nursery nurses, school health workers and nursing associates.

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Referrers are encouraged to also state what support they are looking for from school health as this helps guide our triage and manage expectations appropriately with families and other services.

However, anyone is free to call the SPA number if they are unsure about a referral or have any other queries.

Single Point of Access for 0-19 service-  0191 2823319

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Newcastle Hospitals NHS Foundation Trust

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Children’s Occupational Therapy Services - Newcastle Hospitals NHS Foundation Trust

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One of the largest NHS trusts in the UK, providing healthcare to communities in the North East of England.

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Referral Form

January 2025

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Monday-Friday 8am-8pm

0191 2466913

0800 6522864

NGCYPS@cntw.nhs.uk

Benton House

136 Sandyford Road

Newcastle

NE2 1QE

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Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust

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We have different professionals who all work together to help children and young people who are having problems with their emotional or mental health. We know that sometimes young people worry about coming to see us but we are here to help. This leaflet should help answer some of the questions that you might have.

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Children and Young People's Service - Newcastle and Gateshead, Benton House - CNTW164a

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The Children and Young People's Service provides a single service to all children and young people aged 0-18 years living in Newcastle and Gateshead who present with mental health difficulties. This includes children and young people who may be living in difficult and challenging circumstances.

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Professionals Referral form to refer a child/young person into CNTW's Single Point of Access

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Professionals Referral form to refer a child/young person into CNTW's Single Point of Access

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Descriptors of Need Early Years Overview

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A guide to EHCP annual reviews for Newcastle SENCOs

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Guidance for making a request for specialist involvement from SEN ASAP

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Guidance for making a request for specialist involvement from SEN ASAP

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A guide to uploading EHCP annual reviews to the Professional Portal.

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Template - to request therapy advice for annual reviews

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Template - Therapy Advice - for annual review updated

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Template - to request social care advice for annual reviews

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Template - social care advice for annual reviews

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Template - to request medical nursing advice for annual review

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Template - Medical Nursing Advice for annual review (1)

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Including links to updated pupil voice outcomes questionnaires

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SEND Outcomes Guidance Document - Annual Review questions  v3

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Suggested agenda for annual review meetings

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Process for contacting health services to contribute health advices for annual reviews

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Process for contacting social care to contribute to annual reviews

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Post 16 Descriptors of Need - Communication and Interaction

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Post 16 Descriptors of Need - Communication and Interaction

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Post 16 Descriptors of Need - Cognition and Learning 

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Post 16 Descriptors of Need - Cognition and Learning 

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2.3 DoN Early Years SEMH - V3 March 2025

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EY Descriptors of Need - Cognition and Learning

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EY Descriptors of Need - Cognition and Learning

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2.2 DoN Early Years -  Cognition and Learning April 2024 (5)

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EY Descriptors of Need - Communication and Interaction

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EY Descriptors of Need - Communication and Interaction

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2.1 DoN Early Years -  Communication and Interaction April 2024

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Reviewing an EHCP | Children and Families Newcastle

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Warning: Some cookies require your attention

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Link to online form to request support from SEN ASAP

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Link to online form to request support from SEN ASAP

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Your browser is currently set to block JavaScript. You need to allow JavaScript to use this service.

To learn how to allow JavaScript or to find out whether your browser supports JavaScript, check the online help in your web browser.

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Example template for a costed provision map to support application for IPS funding. If you use another format that includes the same information this will also be accepted.

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Template Costed Provision Map April 2024

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Please note, there will be a charge to private and independent schools wishing to access services through SEN ASAP.

The SEN ASAP also considers applications made for Individual Pupil Support Funding.

Please see the SEN ASAP Terms of Reference and the guidance and information forms in the documents section of this page. The link to requesting support from SEND ASAP is below.

You can click here for a link to the online form where you can request support from SEND ASAP.

Take a look at our Biteable video below to find out more about the Graduated Response.
The Graduated Response November 2023 - Includes the Social, Emotional and Mental Health Service Service
Please see this document for more information:
The Graduated Response Explained

SEND ASAP RELAUNCH June 2022 Presentations

Introduction to SEND ASAP, Deanne Taylor, Head of SEND The Green Paper and the Graduated Response, Cath Hitchen, DfE SEND Adviser School Effectiveness Team, Sue Alexander, SEND Adviser SEND ASAP, Angela Gemmell, Manager, SEND Outreach Service SEND ASAP, Introduction to the teams supporting school age CYP SEND ASAP Educational Psychology Service SEND ASAP Sir Charles Parsons SEND Outreach Service, Specific Learning Disabilities Team SEND Outreach Service, Support Workers SEND Support Workers Record of Action Trinity SEMH support for primary schools Hadrian School Outreach support

Case Studies

SEND ASAP Early Years Case Study SEND ASAP Archibald First School Case Study SEND ASAP Cheviot Primary Case Study SEND ASAP Secondary Communication and Interaction Case Study SEND Outreach Service Communication and Interaction Case Study SEND Outreach Service SEMH Case Study

Guidance for transitions

Gosforth Junior High Academy Transition Booklet September 2022 Key Stage 1 Transition Booklet SEND Outreach Service- Communication and Interaction Team Transition Support Top tips for transition from first to middle and primary/middle to high school for Autistic pupils

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Newcastle SEND Advice and Support Allocation Panel (SEND ASAP)

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Newcastle Graduated Response to meeting special educational needs includes the SEN Advice and Support Allocation Panel (ASAP). The intention of services available through SEN ASAP is to provide free specialist advice and guidance to support mainstream inclusion.The Services available:

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Sign up for a drop-in session through Services to Schools.

Meet with the School Effectiveness SEND team to talk through the IQF application and quality assurance process.

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5 Quick Wins from the Universally Available Provision Poster

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5 Quick Wins from the Universally Available Provision Poster

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Please share with colleagues in school and display in classrooms

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If you would like someone from our team to deliver training on this document in your school, please contact us.

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Universally Available Provision for Early Years 

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Universally Available Provision for Early Years 

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Link to Newcastle EHCP Portal

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SEND  Review Framework no ARP June  2022 updated

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Introduction

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Descriptors of Need - Communication and Interaction

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Descriptors of Need - Communication and Interaction

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3.1 School Age Communication and Interaction DON  June 25

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Descriptors of Need - Cognition and Learning

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Descriptors of Need - Cognition and Learning

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3.2 DoN School Age Cognition  Learning June 25

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Descriptors of Need - Speech, Language and Communication 

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Descriptors of Need - Speech, Language and Communication 

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3.3 DoN School Age Speech Language and Communications Needs

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Updated September 2025

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sue.alexander@newcastle.gov.uk

07814 974924

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SEND Policy Example

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SEND Information Report Guidelines and example  

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SEND Information Report Guidelines and example  

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SEND Information Report Guidelines and example 2025 

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SEND Annual Report to Governors Guidelines

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SEND Annual Report to Governors Guidelines

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The SEND Code of Practice does not make any specific reference to what governors should be told about SEND. However, in the DfE’s guidance (January 2025) “Special educational needs (SEN) and disabilities: guidance for school governing boards” governing boards are encouraged to actively support and hold their schools to account in relation to SEND provision.

It is recommended that SENCOs provide an annual SEND report to governors to allow them to scrutinise and monitor this area effectively. Alternatively, the information could be included within the head teacher’s report.

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SEN Governor Report Guidelines 2025 updated

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SEND  Review Framework with ARP June 2022 updated

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cathy.hogan@newcastle.gov.uk

07952 170032

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SEND  Review Framework  special schools June 2022 updated

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Example document for teachers to complete about initial SEND concerns.

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Teacher initial concern form 2025 updated

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Parent/Carer consent to being added to SEND Register Form 

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Parent/Carer consent to being added to SEND Register Form 

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Example form for parents/carers to sign to confirm they agree to their child being added to/removed from the SEND register