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We did a nice activity in class to illustrate the overall concepts of product specification and scope of work:

From any product, we just choose a Finished Good, and we need to describe the item characteristics for the class to guess what it is. The idea is, identify the product without saying the product name and only get the class random (but precious) information that describes a unique product. It was funny and interesting!

The scope of work and product specification will ensure that the supplier will receive all needed information before bidding. This video explains the product specification and why this is so important. The scope of work and product specification will assure that the supplier will receive all needed information before bidding.

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What is specification & types of specification? Role of procurement & strategy with simple example

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All organizations are exposed to a wide range of risks that can cause losses and legal issues. To manage and address these risks, it is recommended to identify them (a difficult and critical first step), then evaluate the risks using the Risk Matrix tool.

The risk matrix can be very helpful in making decisions regarding risks by analyzing the probability versus the severity of each event.

After having the matrix considerations, devise a strategy for each risk (whether by avoiding it, managing it, transferring it, or retaining/absorbing the loss), and finally, implement the plan.

One typical example of managing a risk is issuing a contract.

One common way to transfer a risk is through insurance.

The key idea is prevention, to protect both the people involved and the organization.

Reference

Public Sector Supply Chain Management. PRCH-3020. Module 4 – Risk management and case analysis review [PowerPoint slides]. FanshaweOnline.

Module 4 - PRCH3020 Public Sector SCM

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The public procurement requires open, fair, and transparent executions to assure integrity. For this, all processes are very clear and should be done following procedures.

The ''competitive bidding'' is the process that suppliers show their proposes for analysis to be a potential vendor of certain product. This method is used for choosing supplier eligibility because it is clear, fair and transparent. The bid will be analyzed and the better deal will be decided by procurement team and other parties involved.

Competitive bidding documents on public procurement:

Non-competitive procurement is when the supplier have contracts with an agency and for this reason they are not going through bidding process.

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Competitive bidding processes in the public sector: Procuring good value for taxpayer money

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As governments across Canada enact stimulus measures in support of the country’s economic recovery, the framework for public procurement is increasingly important. In procuring goods and services, all levels of government should favour competitive bidding processes to protect public value.

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The daily activities on procurement are very much confidence related and comply with a lot of responsibilities. The importance of ethical behavior goes beyond personal values and offer fairness for the population. Especially on public procurement, where the person should be loyal to their employees and all the population, including themselves.

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Procurement Ethics — Everything You Need To Know

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Procurement ethics go beyond just making deals–they encompass fairness, transparency, and social responsibility.

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In the first two modules, we had an engaging introduction to the PRCH-3020 Public sector SCM course, the course expectations, and the timeline.

Also, we had an overview of the public sector procurement, detailing the differences between private and public agencies.

Where the money came from is one of the main differences between private and public sector procurement.

In the private sector, the funds come from the business profits and the private investments or revenue (individual or business).

On public sector procurement, the funds can come from:

Taxes prom purchases we make

Taxes from sales

Income tax

Business taxes

Funds from another organization (such as the Federal Government)

Licenses fee

Reference:

https://www.fanshaweonline.ca/content/25W/1882286-PRCH-3020-(04)-25W/Slides/Module%201.pptx?isCourseFile=true&ou=1882286

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Budgeting 101

For a quick overview of the Budget, watch this video.
Descriptive transcript: Budget 101: What Is It?
To read the current Budget, check out Ontario.ca/budget for both electronic and print versions.

The financial cycle

The government's financial cycle begins by early April and ends March 31. It begins with the release of the budget, and ends with pre-budget consultations, which inform the next year's budget.

Where the Budget money comes from

The government's budget is similar to your own personal budget - just much bigger. When you work, you get paid - sometimes you even earn money through investments. The province operates in a similar way by collecting revenues.

The revenues the government collects are mainly made up of taxes. These include the sales tax you pay at the store, your income tax or business taxes. Government revenues also come from transfers from the federal government, and the fees you pay to get things like driving or fishing licences.

What the province needs to pay for

Your own budget includes earnings, but must also be used to manage expenses. You also have to buy groceries, pay rent or a mortgage and manage a host of other expenses. Like you, the government also has expenses to pay for. Ontario's biggest expenses are related to education, health care and infrastructure like roads and bridges.

Deficit and debt

If you spend more than you earn, you end up owing money. Similarly, sometimes the government's revenues are not enough to cover its expenses. To protect important services like health care and education, the government borrows funds to cover this gap - kind of like a mortgage on a house - and pays it back with interest over time.

In years when a government's revenues are not enough to cover its expenses, it has a deficit. When deficits add up from one year to the next, they become part of the provincial debt.

Who determines what Ontario spends money on

There are many stops along the way to creating the province's financial roadmap. The Minister of Finance and a committee with members of all three political parties connect with people who represent industries, businesses and associations across Ontario. These consultations are taken into consideration before the Budget makes its way to the Legislature.
Learn more about pre-Budget consultations
The final content of the Budget

The Budget is introduced in the Legislature by the government. It reflects key government priorities and choices about where to spend money and takes into account concerns raised in pre-budget consultations. The Budget is voted on by all parties in the Ontario Legislature.

How do you know the budget is working?

Throughout the year, the government checks to see if the roadmap is leading the province where it thought it would. If revenue or expenses are off track, then adjustments can be made to make sure policies and programs continue to support you.

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The Budget is the province's financial roadmap for the year. It is an important document that affects everyone. The Budget sets the priorities for government spending, based on months of research, consultation and analysis. Read the Ontario Budget

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The first assignment in the Public Sector SCM course at Fanshawe College consisted of analyzing and presenting one Public agency that operates on behalf of the population, explaining how they work, where the funds come from, and providing detailed information regarding purchasing management and the company's supply chain. My group chose TVDSB, Thames Valley District School Board, that is a public school board in Canada, who's responsible for public Scholls across southwestern Ontario region including London. The operation's and supplies funding comes majority from Ontario Government.

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This week had an introductory meeting to get information of the Silex Project that consist in providing a research and presentation for a live client regarding a real life problem. The client is Health Pro Canada, witch provide health care supplies for the country.

We are going to work (forming teams of 4 members) to conduct research and provide a formal paper and presentation.

The main goal is to have actionable recommendations for the client regarding procurement processes. The problem is to move from the contract AB format to a more adaptable, efficient, and flexible approach (such as RFSOs and NRFPs).

This will be a challenging project as it deal with a real problem to be solved. Although this is not a easy work, it is exciting to have the opportunity to apply learning concepts while dealing with the reality. Let's do this.

To organize the team expectations and set some good practices, we did a group contract within our group.

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Explore our Contract Services

We manage billions of dollars in joint procurement contracts across an unprecedented range of healthcare categories-from innovative medicines and clinical supplies to capital equipment, energy management and more, our flexible contracting options cover members' unique procurement needs.

Discover More

Forward Together

HealthPRO Canada recently held its 28th Annual General Meeting with over 400 Members and Partners participating both virtually and in person. The theme, Breaking Through, highlighted HealthPRO Canada's commitment to unlocking innovation and smart solutions for healthcare excellence across Canada.

Read More

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HealthPRO is Canada's group contracting provider for healthcare.

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Week 7: Was an entire week of class break!

We had a holiday on Monday (Family Day), and from February 18 to February 21 was the Study Week.

Although during the week I had my part-time work to accomplish, home and school assignments to work on, it was nice to have an additional free time to recharge my energies.

Nicely, February 19th was my birthday, and I could spend more time at home with my family!!!

Reference (Photo)

Premium Vector | Cute happy coffee paper cup happy birthday card

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The Official Website.

Easy to navigate and have clear information to get all community informed.

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Register For School,Online School,Online Courses,E Learning Courses,Learning Management System

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It was amazing to have in-class time to work with our team on module 11, which was very close to the Silex report due date, and we had completed around 80% of our assignment at that point. Then we could use this time to discuss the final details for our work, what was missing to finish.

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On this section you will find details regarding the purchasing management sector at TVDSB.

The team that compound staff, and also regarding the bids where suppliers are defined for each item.

Is very simple to be part of the electronic biding system and become a potential supplier.

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For vendors outside of Canada shipping to TVDSB, our customs broker is Livingst International Inc., reference customer #246390. Additional contract terms and conditions, invoicing and purchase order information and Customs Broker address information is listed below:
Dear Valued Vendor:
Please find below important information with respect to our business practices.

All equipment requiring approval (Hydro One, C.S.A., ULC., etc.) must be completely assembled and must bear a label showing approval of assembly prior to delivery. The TVDSB shall not accept any equipment that has not been inspected and approved. If not so approved, the TVDSB reserves the right to invoice the successful proponent(s) for the cost of certification/replacement
Invoices:
All vendors are advised that invoices should be mailed to:
Thames Valley District School Board
Purchase Orders: Issuing of Purchase Orders Attention: Accounts Payable
1250 Dundas Street Contract Terms and Conditions, London ON, N5W 5P2
Thames Valley District School Board will be issuing all purchase orders from the Education Centre located in London, Ontario. Please read the "ship to" instructions on the purchase orders, and ship accordingly.
Certification for Customs, Duty and Sales tax purposes
Contract terms and conditions are defined by contracts referred to on the purchase order or the following:

Purchase order numbers must appear on all invoices, labels, packing slips, bills of lading, or correspondence

Deliveries made in advance of their due date are considered to arrive on the due date for payment of invoice and taking of discounts.

No substitutions may be made without written authority from the TVDSB

Goods will be deemed accepted once the product(s) has been set up and has performed as warranted or as stated in the published specifications

Permission has been granted by both the Federal and Provincial Governments for the reproduction here of all certifications required for sales tax exempt and duty free entry.

A- Duty free under schedule II Tariff codes 1750 to 1756 inclusive

If the organization operates on a non-profit basis and offers its services to the public generally.

1750 - Microfilms and microfiches of tariff item no. 3705.20.00

1751 - Filmstrips and slide of tariff item no. 3705.90.90

1752 - Cinematographic films (motion picture films) of tariff item no. 3706.10.90 or 3706.90.90

1753 - Pamphlets and magazines of heading no. 49.01

1754 - Maps and charts of tariff item no. 4905.99.10, 4905.99.90 or 3706.90.90

1755 - Photographic reproductions, reproductions of works of art and pictorial illustrations of tariff item no.4911.99.90

1756 - Video tape recordings and sound recordings of heading no 85.24

D- Duty Free under schedule II tariff code 1760

Apparatus, utensils, instruments and parts thereof other than goods of Chapter 70 and those goods eligible for the benefits of Division III of Part II of this Act, that are not available from production in Canada.

The Minister may make such regulations as deemed necessary for the administration of code 1760. For the purpose of Code 1760, apparatus, utensils and instruments are not available from production in Canada, if no manufacturer:

(a) has, within his normal operational framework, the full range of technical and physical capabilities necessary for production in Canada of apparatus, utensils and instruments reasonably equivalent to those for which importation under the Code is sought and

(b) has produced in Canada apparatus, utensils and instruments reasonably equivalent to those for which importation under the Code is sought.

The purpose of code 1760 an organization operates in a non-profit basis if it carries out its objectives without pecuniary return to its members or shareholders other than as salaries or fees for duties performed or as reimbursement of expenses incurred.

H- We certify that the goods ordered hereby are designed for the use in classroom instruction and will be used directly and predominantly in teaching or research, or as scientific apparatus and equipment ancillary thereto, or are other items specified in Section 12 of Part III Schedule III to the Excise Tax Act, and are for the sole use of the Thames Valley District School Board and not for resale or rental.

NOTE: Please send Customs Documents only to:

Livingston International Inc.
2724 Roxburgh Rd., Unit 3, RR 4
London, ON N6A 4B8
Reference Customer # 246390

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For vendors outside of Canada shipping to TVDSB, our customs broker is Livingst International Inc., reference customer #246390. Additional contract terms and conditions, invoicing and purchase order information and Customs Broker address information is listed below:

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Last week, we had the opportunity to present our Silex Research Report in class. This presentation consisted of analysis and recommendations regarding HealthPRO Canada's procurement strategy and framework. It was an incredible learning journey regarding public procurement in Canada, and an amazing exercise to apply the course concepts while studying a real life case.

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Silex Research Report - HealthPRO Canada (1)

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We've been learning about the contracts related to public procurement management and the parts involved.

The "law of agency" relationships is done by a range of parts and agreements. The law of agency is composed by:

Principal (the organization)

Agent (the person that represents the organization, such as a purchasing manager for example)

Third-party (the contractor, for example, the supplier)

For purchasing, Contracts A and B have an essential role in Canadian law, with specific steps well defined between:

Contract A: The bidding contract, to receive the purposes and competitive expectations.

Contract B: The contract with the successful bidder.

These classes are interesting, and we keep exploring the Supply Chain in the Public Sector.

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Evaluation Criteria and Supplier selection

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Evaluation Criteria and Supplier selection

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In the procurement of goods is important to define the criteria and identify what is expected for the ideal product.

When price is not the most important factor, an evaluation criteria is necessary to filter (exclude unqualified suppliers) and then better choose the supplier.

How to do an evaluation criteria:

Set the goals for the products needed, the main points for consideration when analyzing the product opportunities for bid: quality, ETA, insurance, payment terms, and delivery method are clear examples of criteria that can be important. For each criterion, define the weight based on importance.

This video explains how to do a supplier evaluation based on what was said above.

This video is part of our Junior Procurement Management Course: https://procurementtactics.com/junior...

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Supplier Evaluation — Everything a Procurement Professional Should Know

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After choosing the supplier, a fair contract should be done, and from the first contract (that can be a PO emission), the supplier management starts.

Supplier debriefs are meetings that happen after the project has been awarded and the supplier chosen. The buyer organization is going to give the results of the bids and what was the criteria for the decision. This is going to inform who was selected and, very importantly, gave the non-awarded vendors the opportunity to know what went not well, so they can be better prepared for the next opportunity.

With a contract in place, it is important to check supplier performance to ensure that the outcomes are as effective as expected, and address the issues when necessary.

In most cases, instead of replacing the suppliers to solve a problem, it is better to develop the vendor with whom we already have a contract in place using honesty and clear communication. This can improve the contract or align expectations, and deliverables.

Reference (Photo) https://ar.inspiredpencil.com/pictures-2023/procurement-management

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We've been working on a Case Analysis for our midterm.

It consisted of:

1. Individually analyzing a case, delivering the Individual Case Analysis.

2. In class, we worked with our group to create an Executive Summary regarding the case. Both deliverables are going to consist of the midterm case analysis grade.

It was an incredible exercise to improve our case analysis and research skills, so we can apply the lessons learned on the Silex project which has a similar type of assignment to be done.

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Fanshawe College, Fanshawe College Boulevard, London, ON

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Today we had the last Public Sector SCM class.

Since January, we've been having classes on Monday that cover interesting aspects of public sector procurement!

This learning journey had important milestones such as the Silex project, Midterm case analysis, and this amazing Reflection!

Today, we end a cycle with gratitude to Professor Kim for all the lessons learned.

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Fanshawe College, Fanshawe College Boulevard, London, ON

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Another photo from Monday 7th with my friends.

Was awesome to share so many moments together, contribute and support each other.