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This part of a personal award application might perhaps feel the most familiar and straightforward, but it is still worth unpacking both how you present your proposed research and how it links to the other Ps of a personal award.

Remember this is not a project grant. Whilst the research to be undertaken is clearly important it is also about articulating how doing your study will enable you to develop into an independent researcher or research leader (dependent on career stage). You will need to demonstrate across the application both what makes you the best candidate to deliver the proposed research, but also how the project will enable you to develop your academic career.

When describing the project part of your application you need to:

Describe the knowledge gap your research is intended to address; why your research is important; and why you doing this project now is timely – what difference will it make to policy, practice and outcomes for patients and users of services.

Whilst this part of the application might feel like a dry description of the project, make sure you come through, after all this is a personal award. Why are you passionate about this topic?

Clearly articulate your research questions and justify your choice of research methods to answer those questions. If you are using complex or mixed methods, ensure that they are clearly described, including how different parts of the study relate to each other. Don’t assume that all panel members are experts in your specific field or that they will have detailed knowledge of the topic you are going to research.

Relative to your career stage, your project should be innovative and ambitious. In the application demonstrate how your background, and current level of skills and training, make you the ideal person for the proposed project and, in turn, how the project will enable you to advance your research career.

Research studies often have elements that don’t go as well as we hope and sometimes that has a knock on effect for other aspects of the study. Demonstrate to reviewers that you have thought through potential risks and that you have plans to mitigate them.

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You need to be clear about where you plan to hold your personal award (your host organisation), and you need to sell it to the panel. Why is it THE BEST place for you and your project? Describe in detail the training on offer there (relevant to you), the research community already based there, the equipment/labs you will be able to access.

When describing the Place aspect of your application you need to:

Set out how being in this place (and its people and equipment etc) will support you to develop as a researcher.

Describe what you can access there that is uniquely suited to you and your project this might include personal/family considerations.

The opportunities there to develop as a research leader, teacher, mentor e.g. will you be able to supervise PhDs

Your proposed mentor/supervisor needs to do some of this work for you too- they need to write about the opportunities on offer to you by working there and with them. They also need to say how they will support you to develop your management and leadership skills?

Your personal award might take you to other places outside of your host institution on research visits. You need to explain why you've chosen those places and provide evidence e.g. letters of support that these visits/exchanges can and will happen.

You need to show how you will spread your wings from working with your usual team or your line manager to developing your own networks and collaborations so make sure you are clear about who else is there

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You need to make a strong case that you are the best person to successfully deliver your Personal Award and that your plans and ideas are suited to the scheme you are applying for. You will need to evidence that you are on track to build an excellent research career and you are ready to further develop your research independence. The key thing is you need to reassure funders who fund these grants because they want to develop the (applied health and social care) researchers of the future.

When describing the Person aspect of your application you need to:

Explain how your track record shows your potential.

Make it clear where you are in your career (research experience and career stage) and why the award you are applying for is right for you, right now.

If you have publications/ conference presentations/ awards/ networks then you need to clearly identify not only what you have published, but how it was received (citations) and any (emerging and existing) impact on your field of research.

Write about your "identity" as a researcher in a clear and ambitious way: What is your unique research area? What do you contribute as a researcher in this space?

Be specific about your areas of interest and expertise and how you want to grow and develop your reputation and progress your career.

Articulate your long-term academic research vision (not the same as your career ambition e.g. job titles), but what you want to achieve. The outcome of that might, of course, be a title like Professor! Think and project maybe 10 years from now.

When you are thinking about the next 10 years you need to articulate that journey in terms of developing research independence.

Remember independent researchers need to be(come) research leaders so don’t forget to describe how you will develop leadership skills.

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Dr O’Neill is a Health and Care Research Wales Faculty Researcher Development Advisor and a Senior Research Officer Research based at the Institute of Life Sciences 2, Swansea University. Claire has worked in a variety of research roles and has over 15 years post-doctoral research experience in health services research and trials. Claire’s research interests include trials and the use of qualitative data. Claire is currently providing input into a range of research projects within these areas.

Dr Claire O'Neill - Swansea University

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Dr Martin Elliott is a Researcher Development Advisor as well as a Senior Research Fellow in the Children's Social Care Research and Development Centre (CASCADE) at Cardiff University. Martin’s background is in statutory children’s services, and as a qualified social worker he worked for 17 years in front line management and practice; contracting and commissioning; and strategic development work, before undertaking a PhD. Martin has a research interest in child welfare inequalities and the social determinants of child harms

Dr Martin Elliott - People - Cardiff University

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These resources have been prepared by the Faculty RDAs and are intended to be advisory only. They have been written and selected based on our experiences and observations about the process. They are not instructions and do not replace the official guidance documents available on the website. This padlet will be kept updated and we welcome any feedback you have

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Fifth P - Patient and Public Involvement

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Fifth P - Patient and Public Involvement

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In thinking about how you address this part of a personal award application your starting point should always be “nothing about us, without us”. Meaningfully involving those with lived experience and the wider public should be an ambition of all forms of research and is an expectation of Health and Care Research Wales for all research funding.

When describing the patient and public involvement and engagement part of your application you need to:

Explain how you involved people in the development of your research study and importantly how that involvement shaped the project you are proposing

Differentiate between public involvement, public engagement and having patients, users of services and members of the public as research participants. Having patients (or practitioners and clinicians) as research participants isn’t public involvement.

How are you going to identify and recruit you public contributors and how are you going to train and support them

Make sure you are familiar with and adhere to the national standards on public involvement and that you have properly resourced your involvement plans, ensuring there is sufficient budget to remunerate public participants for their time. Think also about the possible barriers to people’s involvement in your study and how those might be overcome.

Think about whether there are tools that might help you to think about your public involvement activities and capturing how they have contributed to your study.

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No matter how good your idea, your resume and your chosen place you also need to have a realistic and credible plan (including a clear risk management and mitigations strategy).

Every application involves:

defining research goals, aims and objective – but be sure you are clear about the difference;

seriously stress testing timelines and gantt charts – these are closely reviewed to spot bottlenecks, pinch points and potentially “impossible” plans

thinking carefully about the resources you need – not only in terms of your budget but access to those items paid or unpaid – just because you have costed in time for a research nurse to support your recruitment doesn’t mean you will be able to get access to one. You need to plan and negotiate this access;

finding a host institution or supervisor is time consuming – you need to “interview” them. Same with research visits you will need to know that you can make these visits (visas etc) and demonstrate to the panel that you have thought about the costs (time and money) involved;

planning for publication, dissemination, or implementation of findings – a convincing  and exciting plan for impact is critical;

thinking about your milestones? Are they linked to your aims and objectives? Do they fit with the monitoring and reporting requirements?

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Receiving and giving feedback is a central aspect of academia, and we all need to develop strategies to deal with this aspect of the research experience.

You need to tackle reviewer comments and in the spirit of collaboration - try to reframe any feedback as your and your work aren't being rejected but are being improved.

If at all possible take at least a day to digest and get over any annoyance/disappointment etc.

Step 1: Summarise and order the comments you get in a table

Step 2: Be clear and polite, and offer evidence especially if you are going to rebut comments

Step 3: Starting with the easier comments clears your mind to work on larger tasks.

Step 4: Communicate your passions for the topic by adopting a positive tone that suggests you expect the panel to now "get" you and want to fund you.

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Listen to what Ronan has to say about "Person" in Fellowship applications.

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Professor Ronan Lyons - Tackling 'Person' in fellowship applications (The 5Ps)

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The Health and Care Research Wales Faculty runs a number of widely accessible personal research award schemes for health and social care researchers across professions and at different stages of their careers.

These awards are designed to support capacity and capability building in health and social care research.

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Health and Care Research Wales Faculty runs a number of widely accessible personal research award schemes for health and social care researchers across professions and at different stages of their careers.

These awards are designed to support capacity and capability building in health and social care research.

Health and Care Research Wales Faculty personal awards

Health and Care Research Wales project awards

Cross-funder and partner schemes

Other Health and Care Research Wales funding opportunities

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Health and Care Research Wales Faculty runs a number of widely accessible personal research award schemes for health and social care researchers across professions and at different stages of their careers. These awards are designed to support capacity and capability building in health and social care research.

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The Faculty team run a series of Award surgeries when each competition opens. You can find out about them on the Faculty website or by emailing research-faculty@wales.nhs.uk

But remember the time window from competition opening to competition closing is short, the best personal award applications are usually planned and developed over months rather than weeks.

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The first things to consider when applying for a personal award 

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The first things to consider when applying for a personal award 

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Successful personal award applications require good writing habits and skills: you need to get writing 

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Successful personal award applications require good writing habits and skills: you need to get writing 

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The Faculty team are trialling "Shut Up & Write Days" (SU&W) - to find out more about SU&W have a look at the Shut Up and Write website or contact the team or go to our website - https://healthandcareresearchwales.org/faculty/supporting-our-members

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If you are in receipt of a Health and Care Research Wales personal award, you automatically become a Faculty Member.

Being a Faculty member provides you dedicated support throughout your personal award. These will include opportunities such as:

Faculty personal awards:

Alumni membership is open to those who have recently completed their personal award.

Current personal award holders will move into alumni status once their personal award has been completed.

Alumni membership allows the alumni members to continue to have access to many of the training and development opportunities the Faculty offers.

We are extending the membership scheme to allow individuals who are successful in UK-wide personal fellowship schemes and early career researchers receiving funding from the Health and Care Research Wales project grant schemes or other Welsh government supported competitive funding schemes to apply for Associate Membership.

This will allow you to access many of the same opportunities as the members wherever possible, but more importantly will help to develop a network of peers who are at different stages of developing a research career.

Should you wish to apply for Associate Membership please complete the short online form.

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If you are in receipt of a Health and Care Research Wales personal award, you automatically become a Faculty Member. Being a Faculty member provides you dedicated support throughout your personal award. These will include opportunities such as: Faculty personal awards: Alumni membership is open to those who have recently completed their personal award.

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Listen to what Colin has to say about Person in Fellowship applications.

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Professor Colin Dayan - Tackling 'Person' in fellowship applications (The 5Ps)

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Read about what a Narrative CV is and how to develop your own Narrative CV on the Faculty's website.

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Professor Deborah  Fitzsimmons on "Person" 

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Professor Deborah  Fitzsimmons on "Person" 

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Listen to what Deb has to say about "Person" in Fellowship applications.

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Professor Deborah Fitzsimmons - Tackling 'Person' in fellowship applications (The 5Ps)

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View the slides from the narrative CV webinar. The video of the webinar is linked below.

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https://www.gla.ac.uk/media/Media_537613_smxx.pdf

The skills GAP analysis will help with your narrative CV and your training plan.

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Listen to what Kerry has to say about "Place" in Fellowship applications.

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Professor Kerry Hood - Tackling 'Place' in fellowship applications: The 5Ps

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Dr Emily Holmes on "Place" in Fellowship applications 

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Dr Emily Holmes on "Place" in Fellowship applications 

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Listen to what Emily has to say about "Place" in Fellowship applications

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Dr Emily Holmes - Tackling 'Place' in fellowship applications: The 5Ps

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Traditionally moving around was seen as a key was to evidence that your growing independence as a researcher.

But it is not required. Wherever you decided to base yourself for the duration of your personal award you need to be really clear how you will become independent.

So:

Be honest with yourself and the reviews about the reasons behind your decision for the host institute and justify this within your fellowship application because otherwise they may wonder why not x place or y supervisor? E.g. if you have caring commitments that mean you need to stay put explain that but if another place is more obviously "better" then try and include a research visit or exchange with them.

That way the reviewers can see you are aware of that place and can see the bigger picture.

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Things to considering when choosing your "place"? 

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Things to considering when choosing your "place"? 

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Never underestimate the importance of the host institution/organisation

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Never underestimate the importance of the host institution/organisation

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nihr youtube importance of host organisation FAD 2024 - Search Videos

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The UK standards provide a framework for what good public involvement in health and social care research should look like

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Welcome to the UK Standards for Public Involvement in Research website

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Research questions and other design considerations

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Research questions and other design considerations

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Developing a study involves lots of decisions. You will need to identify well thought out research question(s). These papers explore common decisions about design and research question as well as the commonly used frameworks for developing one

1. Role of feasibility and pilot studies in randomised controlled trials: a cross-sectional study

2. Acceptance checklist for clinical effectiveness pilot trials: a systematic approach

3. Feasibility studies

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Professor Jonathan Scourfield on "Project"

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Professor Jonathan Scourfield on "Project"

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Listen to what Jonathan has to say about "Project" in Fellowship applications

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Professor Jonathan Scourfield Tackling ‘Project’ in fellowship applications: The 5Ps

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Listen to what Helen has to say about "Project" in Fellowship applications

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Professor Helen Snooks Tackling ‘Project’ in fellowship applications: The 5Ps

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Many applications ask for flowcharts (or ‘flow diagram’). You can adapt a standard one, create one in PowerPoint or Visio if you have access to it.

You should first look at standard flowchart examples:

EQUATOR (Enhancing the QUAlity and Transparency Of health Research) -  is an international initiative that generates reporting guidelines for almost every study type. CONSORT (Consolidated Standards of Reporting Trials) will also be useful.

If you are asked for a flowchart you must include one. Include one anyway it helps with word count and creates an easy way for reviewers to visualise your study. Some example flowcharts can be found here.

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We can’t answer that here but things to bear in mind:

Work packages (WPs) are clearly defined units of work that break a project into manageable sections.

Key characteristics of work packages:

Structured units: Each work package represents a major component or objective of the overall research project.

Deliverables: Each WP has specific outcomes or deliverables that must be produced by a certain deadline.

Tasks/Subtasks: WPs are often broken down into smaller tasks or activities to make them more manageable.

Resources: Each WP includes details about personnel, budget, and tools required.

Timeline: They come with a schedule, including start and end dates.

Responsibility: Each WP has a designated leader or team responsible for completion.

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Resourcing your study: will you need a SOECAT form? You need to know your chosen funder's rules inside out. 

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Resourcing your study: will you need a SOECAT form? You need to know your chosen funder's rules inside out. 

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Costing up studies and fellowships is time consuming and has serious implications for your plans.

If, in addition, your plans involved working with the NHS or Social Care you might need a SOECAT form. This is a very important document that must be completed by the research sponsor and requires sign off by an AcoRD specialist. In Wales you need to start here as soon as possible.

The SOECAT form is used to attribute the costs of health and social care research.

The AcoRD guidance provides a framework for the NHS and its partners to identify, recover and attribute the costs of health and social care research and development, in a transparent and consistent way.

To ensure researchers have all the support they need around the attribution of study activities, we’ve developed a range of resources to help you understand the principles of AcoRD, including the attribution e-learning tool on NIHR Learn.

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Costings in the NHS - things to consider

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Costings in the NHS - things to consider

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Salaries

Salary costs should include on-costs (National Insurance and Superannuation/ Pension) and incremental rises and some funders will also require inflation to be added. Ensure staff salaries are correctly allocated to research cost or support cost.

A general rule of thumb is if a member of staff sets aside specific time to participate in the project it is a research cost. When costing salaries do not forget to include time for individuals involved in set-up, monitoring, close-down, analysis, write-up and dissemination activities.

Direct costs

These are the goods and services that must be purchased in order to conduct the study e.g. Equipment; Computers - annual service fee; Specialist software; Printers; Audio recording/transcription devices; Cameras; measuring devices; Specialist lab equipment; Additional/specialist diagnostic equipment.

Travel and subsistence

Travel expenses for participants

Research team travel and subsistence

Travel to and from any Meetings for investigators at other sites

Patient/public representative expenses

Travel and subsistence for any training events

Travel and subsistence for any conference

Consumables

Consumables used for taking/analysing samples e.g. needles, gloves, vials etc.

Assay kits

Stationery – paper, envelopes, printer ink, pens, folders etc

Printing costs – are specialist documents required?

Other Direct Costs

Consultancy fees

Honorarium for patient/public representative

Room hire for meetings

Catering for meetings

Conference fees

Audio transcription services

Licences for software or questionnaires etc

MHRA fees (don’t forget annual service charges)

Registry fees

Sponsorship fees (contact your sponsor)

Payments to GPs

Investigation costs (where they are specifically for the research study and not part of diagnosis/treatment)

Placebo costs

Archiving

Indirect costs

These are overhead costs and for universities may have estate charges as a separate line to cover things like using light, power, reception areas, cleaners etc.)

Support costs

These may need to be calculated for studies. NHS Support Costs include the additional patient-related costs associated with the research, which would end once the R&D activity in question had stopped, even if the patient care service involved continued to be provided

Activity based costs - these should be calculated on a per patient basis. They are generally day-to-day activities that are in some way extended.

Staff time – In general this will be the time of NHS staff who are not part of the study team

but will be performing project related activities, e.g. reviewing the protocol; identifying potential participants; handing out information packs; sending letters; discussing the study with [potential] participants; providing additional information on participants to study team; setting up meetings; participating in meeting.

Additional outpatient time required for participants

Additional time in theatre

Additional time as an inpatient for participants

Support of other departments for activities over and above routine care: pulling medical records; pharmacy dispensing; additional lab tests and more

Excess Treatment Costs

Treatment Costs are the patient care costs which would continue to be incurred if the patient care service in question continued to be provided after the R&D activity had stopped.

Excess treatment costs are the difference between standard treatment and the proposed treatment. It is possible that cost of a new treatment or service may cost less than standard treatment (e.g. a nurse led clinic, cheaper drug) in which case the ‘excess’ will be a negative.

Drug costs

Cost of new clinic or service

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Ask for help - early and often!

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What is impact planning?
Impact planning involves taking a strategic, forward-thinking approach to identifying and navigating the potential pathways through which your research might create change. By planning for impact, researchers can ensure that their efforts are more cohesive, responsive to stakeholder needs, and ultimately more effective in achieving real-world benefits.

Getting started with impact planning
Because creating impact often requires researchers to engage and build meaningful relationships with people and organizations outside academia, making research understandable, relevant, and practical is key. Effective stakeholder engagement early in the research process can be critical to maximizing the research’s relevance and value, helping to secure stakeholder support and increase the likelihood of impact.

Early engagement with stakeholders during the research lifecycle can lead to more tailored and responsive research, strengthening its potential to influence change.

To begin, consider these essential impact planning questions:

Who outside of academia might find value in your research?

What might motivate their interest – how could they benefit?

When and how should you connect and communicate with them?

How will you measure and show the changes your research has brought about, and how will you link them back to your work?

Using an impact planning template
An impact planning template can guide you through this process. It can help you map out the stakeholder landscape, set clear and measurable (SMART) impact goals, and align your research objectives with stakeholder priorities. This ensures your impact efforts are focused, strategic, and relevant.

Think of the impact planning template as a dynamic tool – a document that evolves as your project develops and as your understanding of the stakeholder context grows. Regularly revisiting and updating the plan helps keep your impact strategy current and effective.

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For more ideas about how to plan and measure impact look here.

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The NIHR have produced a series of short films about research impact - they are worth looking at

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1. Impact for Researchers - What is impact?

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Public member Peter Hooper on Patient and Public Involvement

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Public member Peter Hooper on Patient and Public Involvement

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Public member Peter Hooper Tackling 'PPIE' in fellowship applications: The 5Ps

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Public member Sienna Mae Yates on "Patient and Public Involvement"

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Public member Sienna Mae Yates on "Patient and Public Involvement"

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Public member Sienna Mae Yates Tackling ‘PPIE' in fellowship applications: The 5Ps

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Dr Zoe Hoare on Patient and Public Involvement

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Dr Zoe Hoare on Patient and Public Involvement

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Dr Zoë Hoare Tackling 'PPIE' in fellowship applications: The 5Ps

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Critical reflections on public involvement in the context of children's social care 

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Critical reflections on public involvement in the context of children's social care 

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This open access journal article reflects on the experiences within a Health and Care Research Wales infrastructure funded research centre, CASCADE, of public involvement in their work and particularly of involving those with lived experience of involuntary recipients of social services, such as child protection services

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Professor Andrew Carson-Stevens on Patient and Public Involvement

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Professor Andrew Carson-Stevens on Patient and Public Involvement

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Professor Andrew Carson-Stevens Tackling 'PPIE' in fellowship applications: The 5Ps

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The Public Involvement in Research Impact Toolkit, or PIRIT, is a free resource that enables researchers to plan and integrate public involvement into their research; track public contributions and the difference they make to a study; and report the impact of public involvement against the national public involvement standards. In the video above, Alisha Newman, PIRIT dissemination and implementation lead, provides an overview of the toolkit and its use

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Planning for and tracking patient and public involvement (PPI) impact with Alisha Newman

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Common Pitfalls in Personal Awards CoN JH

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Before the interview

Timing: Interviews are typically 1–2 weeks after the invitation. Try to arrange annual leave or a lighter rota during this period.

Preparation:

Schedule mock interviews - reach out to people you know and don't know.

Interview format:

Understand the rules around presentations and stick to them

If you unsure - ask

If a presentation is required

Clarify time/slide limits and expectations.

Cover things like:

The project overview

Its novelty

Expected impact

Fellowship training plans

Any key updates (e.g., new approvals, publications)

Stick to time limits.

Preparation

If you can look up who is on the panel and see if you can work out any conflicts of interest - who will be in the room and who will have to step out.

Review their research areas to anticipate questions.

Mock interviews

Arrange with unfamiliar senior academics.

Email them your application in advance.

Note difficult questions and feedback.

Address gaps by:

Consulting experts

Doing additional reading

Using flashcards for revision

Video record your presentation practise

Realism and reflection

Accept that no project is perfect.

Emphasize your willingness to learn and grow through the Fellowship.

During the interview

Arrive early.

Understand the format.

Engage with the whole panel when answering.

Respond clearly and concisely.

Admit when you don’t know something; defend valid points respectfully.

After the interview

Write down all questions asked.

Thank those who supported you.

If unsuccessful

Stay positive, being shortlisted is a success.

Request feedback and improve your application.

Know the re-application rules.

Explore other funders.

If successful

Congratulations!

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MRC Research Fellowship | Mock interview for a Clinical Research Training Fellowship

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So ask for feedback at every stage - Getting better feedback on your research grant proposals | Cash for Questions: Research funding, policy and development

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Payment guidance for researchers and professionals

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This guidance has been compiled for a wide audience, but in particular it will be of value to:

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General What is SAIL Databank? SAIL stands for Secure Anonymised Information Linkage. SAIL Databank is a Wales-wide research resource focused on improving health, well-being and services. Its databank of anonymised data about the population of Wales and is world recognised. SAIL Databank receives funding from the Welsh Government’s Health and Care Research Wales and UK […]

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Accessing support from specialist methods groups: CTU

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Accessing support from specialist methods groups: CTU

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Personal award applications: accessing support from specialist methods groups with Dr Sue Channon

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Accessing support from specialist methods groups: SAIL 

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Accessing support from specialist methods groups: SAIL 

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General What is SAIL Databank? SAIL stands for Secure Anonymised Information Linkage. SAIL Databank is a Wales-wide research resource focused on improving health, well-being and services. Its databank of anonymised data about the population of Wales and is world recognised. SAIL Databank receives funding from the Welsh Government’s Health and Care Research Wales and UK […]

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Accessing support from specialist methods groups: Health Econonomics 

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Accessing support from specialist methods groups: Health Econonomics 

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Personal award applications: accessing support from specialist methods groups with Prof Fitzsimmons

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Accessing support from specialist methods groups

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Accessing support from specialist methods groups

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Personal award applications: accessing support from specialist methods groups with Dr Zoë Hoare

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Award holders are supported with both funding and protected time to:

Pursue their own research question

Access training and formal qualifications

Receive mentorship from experienced research leaders

Undertake research visits and placements, including opportunities in other organisations or countries

These awards can be a valuable route into research and offer structured support, mentorship and the chance to gain experience.

The Faculty’s Researcher Development Advisors (RDAs) have prepared a range of resources to help overcome these challenges, offering guidance on building a competitive application, identifying suitable mentors, and planning a clear career pathway.

These resources are advisory and designed to make the process more accessible for all professions.