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Compliance Indicators - What will the Commission look for when assessing this Standard?

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Compliance Indicators - What will the Commission look for when assessing this Standard?

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Documents

A Child Safety and Wellbeing Policy sets out the organisation’s expectations, practices and approach in relation to each of the Child Safe Standards. (11.1, 11.2 and links to 2.3)

A Code of Conduct sets out the expectations for behaviour and responsibilities of staff and volunteers. (11.1, 11.2 and links to 2.4)

Risk assessment and management plans address risks of child abuse and harm. (11.1, 11.2 and links to 9.1 and 9.3)

The complaint handling policy and processes address how the organisation will respond and all internal and external reporting obligations. (11.1, 11.2 and links to Standard 7)

Organisational recruitment, human resources and volunteering policies have a clear child safety focus. (11.1, 11.2 and links to Standard 6)

If your organisation contracts facilities and/or services from third parties, procurement policies ensure the safety of children. (11.1, 11.2 and links to 9.4)

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Have you read our policy?

Guess where you can find it?

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Have you looked at possible risks for your specific service?

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Have you read our Code of Conduct?

It's on the NERPSA APP .

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Child Safe Environment and wellbeing policy

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Child Safe Environment and wellbeing policy

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Have you read our policy? You can find it on the NERPSA App and on the Nerpsa Website homepage.

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Use best-practice models and stakeholder consultation

Seek feedback on policies and procedures from staff, families, and volunteers.

Be aware of emerging legislation, research and resources in child safety. Ensure policies and procedures reflect any new developments.

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Champion and model compliance with policies and procedures

Set aside regular time for a child safety agenda item for all staff meetings.

Schedule child safety briefings at information sessions .

Include a regular child safety item in newsletters to families.

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Build a culture of ongoing monitoring and reviewing

Highlight child safety in recruitment processes.

Have child-focused complaints policies and procedures.

Review how you keep records of child safety complaints. Make sure you capture all relevant information.

Use a Child Safety Risk Register to manage risks of child abuse and other child safety risks. Or use another register or document to record these risks.

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Nominate a child safety champion

Nominate one or more child safety champions. Their role is to promote, track and report on how the service’s child safety strategies are followed.

Support the child safety champions. Give them time to work on child safety and the power to investigate child safety issues.

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Make policies and procedures easy to access

Publish your child safety policies in an easily accessible location. For example, the service’s website and inside the premises.

Integrate child safety into your induction processes, ongoing education, training and supervision. This applies for all staff and volunteers.

Include copies of your child safety policies in enrolment information.

Raise child safety information in all communications to families.

Make policies easy to understand

Use plain language in written materials.

Use visual aids in discussions with students and families to increase understanding.

Translate materials into the languages used by families at your service. Or organise sessions with an interpreter.

Display easy-to-read posters in various locations around the service.

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Consult with staff and families on child safety policies

Ask for feedback when developing and implementing child safety policies.

Feedback types include:

informal feedback. Talk with parents when they pick up their children. Have staff discussions in the lunchroom.

formal feedback, such as meetings

surveys or focus groups, among staff and for families.

Include the feedback you receive in:

policy and procedure reviews

processes for raising concerns and handling complaints.

More information:

Child Safe Standard 4

Supportive relationships with families and Collaborative Partnerships

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Integrate child safety into policies, procedures and practices

Document the service’s policies, procedures and statements required by the standards.

Ask families, staff and volunteers tifpolicies and procedures are easy to understand. Make any relevant improvements.

Produce child safety material in different formats. Use child friendly and plain language and translated versions.

Maintain high visibility of child safety and wellbeing. Discuss child safety at staff and parent meetings and assemblies. Display posters, write articles, newsletters and staff bulletins on child safety topics.

Train staff and volunteers on service policies and their responsibilities. Create regular opportunities to reinforce understanding and resolve any misunderstandings.

Identify formal and informal ways to track policy implementation. Analyse whether current processes achieve the outcomes for each standard.

See how staff and volunteers contribute to child safety. Do this using supervision, discussions, staff meetings and surveys.

Nominate child safety champions. They can help put in place and track the child safe policies and practices.

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A child Safe Standards Webinar developed by Volunteering Australia.

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Victorian Child Safe Standards Implementation Program

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This Victorian Child Safe Standards Program (VCSS) allows businesses and non-profits to assess, report and improve VCSS standards.

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Regular consultation on child safety with everyone involved in your organisation is undertaken. (11.3 and links to Standards 3 and 4)

The organisation uses input from consultations and available information about creating child safety and wellbeing to help develop, review and update policies and procedures related to child safety. (11.3)

The organisation’s policies and procedures cover all the Child Safe Standards and address the risks to the safety of children that are specific to the organisation and its environment. (11.1)

Policies and procedures are easy to understand and can be accessed easily. (11.2).

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Minimum requirements:

In complying with Child Safe Standard 11 an organisation must, at a minimum, ensure:

11.1  Policies and procedures address all Child Safe Standards.

11.2  Policies and procedures are documented and easy to understand.

11.3  Best practice models and stakeholder consultation informs the development of policies and procedures.

11.4  Leaders champion and model compliance with policies and procedures.

11.5  Staff and volunteers understand and implement policies and procedures.

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Commission for Children and Young People Victoria

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Standard 11: Policies and procedures document how the organisation is safe for children and young people