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How do we tie all the pieces of comms / individual roles together?

Develop a well functioning event checklist which outlines what needs to be happening and who should be working on what - seeing the event through from beginning to end - Abigail as the focal point & lead bringing the team together

Inception meeting

Budgeting & procurement

Speaker list

Invitation list

Collateral design

Media contacts

Pre / post social media messaging

Live social media

Photography / videography

Knowledge products

post event articles / wrap ups

Compact events - Charlene as lead and focal point for all comms aspects

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African Union Summit: Heads of State Convening on Global Financial Architecture Reform for Africa

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African Union Summit: Heads of State Convening on Global Financial Architecture Reform for Africa

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Background

In person event, outcomes will be made public but not likely to stream online

Logistics & Action Items

Concept note has been developed - with partners for review (Maura to share with team once finalised)

Participants - targeted invitation list

Contact with AU social media / comms team -

confirmation of handles

plans for joint/cross posting

media engagement or media briefing

Photography / videography on the ground for content

Promotion

Partner logos -

List of top guests / speakers

Content plan / Collateral

Pre-event content - how does GFA affect the everyday person?

Outcomes - broken down into 'bite-sized' pieces for social media

Offer an annotated version of the final or joint statement, depending on the length

Quote cards - "live"

Event banner with partners

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ACET Reads

Platforms

Newsletter

Our knowledge is getting out there

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Well established institutions are seeking out ACET to collaborate

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Curation of strategic events that push ACET

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Exposure for smaller ticket items - through direct outreach to high commissioners, ambassadors etc

Targeted country outreach

Balance global media success with local media success

Broaden the scope of spokespersons

Emmanuel, Mona, researchers etc

If you have targeted spokespersons, let MC know so that line managers can incorporate in performance objectives

Advocacy - how can we develop a strategy that we are all on board with

Team engagement - How do we better collaborate with other teams within ACET?

Internal comms - how can we improve communications within ACET?

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Can ACET be more outspoken in terms of advocacy?

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Can ACET be more outspoken in terms of advocacy?

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A critical friend to the government

Raising issues of contention with the media

Can still generate exposure around our publications

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Funding pipeline / initial conversations 

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Funding pipeline / initial conversations 

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We can extend TAP (Norway is coming back in 2024 / Germany in 2025)

We will work with the above to bring in new partners

Increase in the number of bids that we are going for

Looking at a few smaller donors, conversations have been initiated (Gender and Green space) e.g. Bvlgari, Cartier, Chanel Foundation, IKEA etc etc

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Challenges with interaction / engagement / collaboration with wider ACET team 

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Challenges with interaction / engagement / collaboration with wider ACET team 

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Unclear roles / responsibilities in terms of project management, approvals

What is the value add of comms / editorial team?

Untimely responses / lengthy approval processes / multiple approvers

Dissemination of tasks from research team to comms team and vice versa?

Unclear priorities for external teams

Perception that editorial attn to detail is a burden / cumbersome

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How can we improve collaboration across the board?

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How can we improve collaboration across the board?

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Proactively take on internal capacity training / roadshow to let ACET staff know what we do - break down our roles, our processes and provide training on editorial etc

Continue to advocate for comms involvement in design process for ACET reports / proactive about being involved in inception phase of reports (ongoing process)

Use insoft to manage events / event checklist

Develop templates for team leads for info on web event page - technical lead to fill out

How can we improve the graphic design process? Where are the pain points

Dynamic designs vs existing style

Can we outsource some of the design work ?

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Website uploads

Video editing

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Improve information flow within the team

Go directly to individual team members with requests

Team work-in-progress document

Project management software to improve communication / workflow

Bring up friction points as early as possible within the team

Project evaluation as we go along / consistent review of our processes as we go along

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Actions

Concept note - YES team - prompt

Set up meeting with YES team early January to walk through event and concept

Event checklist - Abigail

Event Link

Invitations

Media invitations

Invitation letters for policy makers

Interpretation

Translation

Event survey

Thank you letter for speakers / high-level guests / all participants

Collate questions from the youth ahead of time (solving for connectivity issues etc)

Pre-event poll / survey which can be presented to the policy makers during the event

Collateral

Pre-event videos of the youth encouraging participants to join

Shoot videos of youth asking policy makers questions to be played during the event

Photos of the youth

Wrap up article

Collate document with outcomes specifically for policy makers as a follow up to questions etc from the event

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African Transformation Forum Series: A conversation on Power Dynamics for African Women Leaders ** 

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African Transformation Forum Series: A conversation on Power Dynamics for African Women Leaders ** 

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Background

Kick off 12 months of gender using women's month as an anchor

top journalist sitting with a group of high level women discussing gender issues (power dynamics)

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Could have a follow up to AU summit

Could plan a dinner convening partners and donors

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Conference on Africa's Future Growth and transformation (Summer 2024) 

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Conference on Africa's Future Growth and transformation (Summer 2024) 

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Can we bring leading African institutions together (including WB & IMF)

Debate and argue and come up with a common position to be passed to African govts (streamlined advise)

Show ATI dashboards and use as an input for the conversation on growth and transformation

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Breaking down GFA Work

As part of the ATF, we can have a specific forum for the Youth (Check out ECA African Development Forums)

Break down PSD work, AfCFTA etc

Targeted communications to 'Youth Brigade"

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African Transformation Forum (November 2024) 

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African Transformation Forum (November 2024) 

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Develop framework and concept (Gender focus)

Big wigs

media

civil society

private sector

youth

Inception meeting - OPS, Gender, Comms

Decide on country - Zambia ?

Develop list of top 3

Decide on Guest list is critical - heads of state

Protocol

Multimedia - videos, photos, editing

Real time reporting on and reporting out of

Live streaming

Decide on external agency for event design , protocol etc etc

Lessons learned + budget - Abigail to share

Break out sessions

Deal rooms?

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Equipping civil society with information that they can use for activism

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Start with existing contacts that we have, tailored and targeted outreach for key moments and reports

Form relationships with digital teams

Build on 'influencer list'

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short videos from internal teams

Highlights

event info

Stories and shorts for IG

Train project leads on how to use SM tools to capture short content

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Opportunity to use ABT program (Rwanda) to create relatable content 

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Opportunity to use ABT program (Rwanda) to create relatable content 

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Birthday

Key achievements

upcoming events

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Designed visuals of staff with interview questions

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network of infiltrators to share information

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Internal newsletters based on DEPTH framework 

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Internal newsletters based on DEPTH framework 

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what risks do our board and external partners bring to us?

how can we tow the line about being political