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“What is the most important thing you learned about the execution phase?”

“What challenges should a project manager expect during execution?”

-atiqah sani -

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The most important thing about the Execution Phase is that it’s where the actual work happens. Clear communication, team coordination, and problem-solving are ensuring quality results.

During the Execution Phase, a project manager can expect challenge like missed deadlines and budget overruns.

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"The biggest lesson from the execution phase is that things rarely go exactly as planned, but how you respond makes all the difference. Communication, flexibility, and teamwork are what keep things moving forward. Even with a solid plan, unexpected challenges will pop up, and success comes down to how well a team can adapt, solve problems, and stay aligned toward the goal."

"A project manager should expect delays, miscommunication, scope changes, and team conflicts during execution. Plans don’t always go perfectly, so staying flexible, keeping everyone aligned, and solving problems quickly is key to keeping things on track.''

-nouqman f1025-

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Communication is Key: The importance of clear and consistent communication cannot be overstated. Keeping stakeholders informed, resolving conflicts quickly, and ensuring everyone is aligned is crucial for success.

Teamwork and Collaboration: The execution phase really highlights the importance of teamwork. Motivating the team, fostering collaboration, and ensuring everyone is working towards the same goal is essential.

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1. What is the most important thing you learned about the execution phase?

The most important thing to learn about the execution phase is that it is where the project plan truly comes to life. This phase involves coordinating resources, managing team dynamics, and ensuring that all tasks are being completed as planned.

2.What challenges should a project manager expect during execution?

During the execution phase, project managers often face several challenges, including:

Budget Overruns: Expenses might exceed projections, so continuous monitoring and adjustments to keep the project within budget are critical.

Risk Management: Unexpected risks or problems can emerge, requiring quick mitigation strategies.

Stakeholder Expectations: Ensuring that stakeholders' expectations are met and managing any changes to their requirements throughout the execution phase can be challenging.

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1 . Teamwork is Everything – Working well with teammates makes tasks easier and helps avoid misunderstandings.

Time Management Matters – If tasks aren’t done on time, the whole project can be delayed.

2 . Last-Minute Changes – Plans might need to be adjusted, and that can be stressful.

Time Pressure – Deadlines can be tight, making it hard to complete everything perfectly.

-SHASHIKKA F1021-

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The most important thing about the execution phase is ensuring clear communication and teamwork to keep the project on track and a project manager should expect challenges such as delays, resource constraints, technical issues, miscommunication, scope changes, and keeping the team motivated while meeting deadlines.

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1)The execution phase is all about effective coordination, communication, and adapting to changes to ensure the project stays on track with its goals, timeline, and budget.

2)Scope Creep: Unplanned changes to the project.

Resource Management: Ensuring proper allocation of resources.

Communication Issues: Misunderstandings among teams or stakeholders.

Risk Management: Unexpected risks or problems.

Quality Control: Maintaining project standards.

Team Dynamics: Managing team motivation and conflicts.

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1.Good communication and flexibility are key to keeping the project on track.

2.Delays, changes in plans, teamwork issues, and limited resources.

Khairiah f1015

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1. Teams carry out tasks to achieve deliverables while ensuring the stakeholders the risk management.

2. One of the challenge that a project manager should expect is miscommunication, last minute changes or conflicts.

- aira fariha f1061 -

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1- What is the most important thing you learned about the execution phase?

The most important lesson about the execution phase is that thorough planning is crucial for success. Planning provides clear objectives, efficient resource allocation, risk management, and facilitates communication, while also allowing for adaptability to unexpected changes. Without proper planning, the execution phase is prone to chaos and undesirable results.

2-What challenges should a project manager expect during execution?

Time Management: Delays in one part of the project can lead to cascading delays in others.

Team Coordination: Keeping everyone on the same page, especially in large or cross-functional teams, can be difficult.

Aidilmifzal (F1043)

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1.Communication is key – Keeping all stakeholders informed and ensuring clear communication prevents misunderstandings and delays.

2.Communication breakdowns – Misalignment between team members or stakeholders can cause confusion.

alina f1035

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1. The execution phase is where planning turns into action, and the success of a project heavily depends on effective communication, adaptability, and team coordination. One key lesson is that no matter how well you plan, unexpected issues will arise, so proactive problem-solving and flexibility are critical.

2. A challenges project manager should be expect during execution is:

Scope creep – Stakeholders may request changes beyond the original plan.

Resource constraints – Limited budget, manpower, or materials can slow progress.

Team dynamics – Conflicts, lack of motivation, or skill gaps can impact performance.

- athirah F1017 -

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1. What is the most important thing you learned about the execution phase?

The execution phase in project management is crucial because it determines the project's success based on prior planning. Some key takeaways include:

• Effective Communication – Ensuring that all stakeholders understand their roles and responsibilities.

• Monitoring and Control – Using project management tools to track progress and ensure tasks stay on schedule and within budget.

• Flexibility and Problem-Solving – Being prepared to adapt to unexpected changes.

• Risk Management – Identifying potential issues early and taking preventive measures.

• Strong Leadership – A project manager must provide clear direction and motivate the team.

2. What challenges should a project manager expect during execution?

Project managers often face several challenges during execution, such as:

• Schedule Delays – Tasks may take longer than planned.

• Budget Overruns – Unplanned expenses can impact project profitability.

• Limited Resources – A lack of workforce, materials, or technology can slow down progress.

• Scope Creep – Clients or stakeholders may request changes, causing disruptions.

• Poor Communication – Misunderstandings within the team can lead to mistakes and rework.

• Resistance from Team Members – Some team members may lack motivation or struggle with change.

A successful project manager anticipates these challenges and implements strategies to keep the project on track.

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Importance of Communication in Project Management

Effective communication is the backbone of successful project management. It ensures clarity, reduces misunderstandings, fosters collaboration, and aligns team efforts with project goals. Key aspects include:

Clear Messaging: Unambiguous communication prevents errors and boosts morale.

Consistency: Regular updates keep stakeholders informed and aligned.

Active Listening: Understanding team concerns and feedback improves outcomes.

Transparency: Honest communication builds trust and facilitates problem-solving.

Strategies for Effective Communication

Project managers can enhance communication by implementing the following strategies:

1. Develop a Communication Plan: Define how, when, and to whom information will be shared.

2. Utilize Technology: Leverage collaboration tools like Slack or project management software for seamless communication.

3. Tailor Methods: Adapt communication styles to individual preferences (e.g., email, video calls).

4. Foster Inclusivity: Create open channels for sharing ideas and addressing concerns.

5. Encourage Feedback: Actively seek input from team members and stakeholders.

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1. The need for effective coordination and flexibility to manage tasks and handle unexpected challenges while ensuring the project stays on track.

2. Communication Breakdown: Miscommunication between team members or stakeholders can lead to delays and errors.

amalyna F1045

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The most important things I’ve learned about this phase are:

Work as a Team. Good communication and teamwork are key and also expect challenges problems will come up, so be ready with solutions.

During the Execution Phase, a Project Manager must navigate challenges like scope creep, miscommunication, delays, technical issues, budget overruns, and stakeholder conflicts. Clear planning, regular updates, continuous testing, and strong teamwork are key to overcoming these obstacles. By staying proactive, managing risks, and keeping the team motivated, a project manager ensures smooth execution and successful project delivery. Adaptability, problem-solving, and leadership make all the difference!

-Amir F1057

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The most important thing i learned about the execution is effective communication within the team is crucial to keep everyone aligned and work through problems together.

Challenges should a project manager expect during execution is unexpected problems, such as technical issues or supply chain disruptions, can arise during execution.

Farhana F1055

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1.what is most important thing you learned about execution phase

be open to new ideas

-It’s good practice to involve the team in making some decisions. Even if they suggest a different approach than what you had in mind, appreciate their input, and be flexible enough to accept better suggestions. This will serve as a good motivator and make the team feel valued and their contributions acknowledged.

2.what challenges should project manager expect during execution phase ?

-Addressing Issues:

Identifying and resolving issues that arise during the execution phase, ensuring that they do not impact the project's timeline, budget, or scope.

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The execution phase of a project is crucial for turning plans into action, and effective communication is key to its success. A project manager must navigate challenges like scope creep, resource constraints, and managing stakeholder expectations, all while ensuring the team stays aligned and motivated. Monitoring progress, addressing risks promptly, and balancing time constraints are essential for keeping the project on track and delivering results as planned.

Hutaya F1053

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1. Importing Thing Learned About the execution phase, effective communication and adaptability are key to success. Despite a solid plan, unexpected challenges may arise, so the ability to respond quickly, align the team, and keep stakeholders informed is crucial.

2. Poor Communication – Miscommunication between team members, stakeholders, or clients can lead to misunderstandings and mistakes.

-arni -

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1.The most important thing I learned about the execution phase is that it’s all about striking the right balance between staying on track and being flexible. While having a solid plan is essential, you also need to be ready to adjust when unexpected challenges pop up. Clear communication and accountability are crucial to keeping the team aligned and moving forward, and sometimes the best results come from being able to make small but meaningful tweaks along the way. It’s a reminder that flexibility within a structured approach often leads to the best outcomes.

2.During the execution phase, a project manager often faces challenges like scope creep, where new demands or changes start to pile up, affecting timelines and budgets. Resource allocation can get tricky too, especially if things get delayed or resources aren’t being used efficiently. Coordinating the team is another hurdle, as different working styles or miscommunication can lead to friction. Risk management becomes even more crucial, with issues like technical problems or supply delays cropping up unexpectedly. On top of that, managing stakeholder expectations and keeping communication open while ensuring confidence in the project can be tough when things don’t go as planned. Have you run into any of these challenges in your own projects?

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1. Most important thing learned about execution phase

Effective communication ensures tasks are clear, while adaptability helps overcome unexpected challenges,keeping the project on track.

2. Challenges a project manager should expect

unexpected issues can arise, requiring quick problem-solving. resource contraints may limit progress and miscommunication can lead to errors, affecting prpject success.

afiqah f1031

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1. The key lesson is the importance of effective communication among team members and stakeholders to prevent misunderstandings and keep the project on track. Because execution phase involves implementing the project plan, coordinating resources and ensuring that deliverables follow the track

2. a.Team Motivation & Performance -Keeping the team engaged, productive, and aligned with project goals, especially when facing tight deadlines or workload pressures.

b.Conflict Resolution - Managing disagreements between team members, stakeholders, or departments to maintain a collaborative work environment.

Nurul Airin Binti Rosli (F1019)