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AUDIT GUIDELINES - AKAUN AMANAH ESTET PERTUBUHAN JABATAN INSOLVENSI MALAYSIA [MdI]

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I completed the tasks required for tomorrow's outstation job today. I also reviewed important documents, such as the Companies Act 1966 (Act 335) instruction on the establishment and directive of trust accounts and the regulations that accompany it. This document explains the management of trust accounts under the Malaysian Department of Insolvency (MdI). I also prepared a calculator, pencils, and a rubber to guarantee an effortless process during the outstation duty. In addition, I labeled certain important sections in the paper and made specific notes for future reference. The staff of my department, Kak Rina also gave me "popia crunchy" in conjunction with their preparations for celebrating Hari Raya Aidilfitri.

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EDITING FOR IMPROVING THE SLIDE PRESENTATION 

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My task for today is editing and improving a slide presentation prepared for official use by my supervisor. This involved reviewing the content for clarity, accuracy, and coherence, as well as enhancing the visual layout to ensure it was more engaging and professional. I made adjustments to the text, corrected formatting inconsistencies, aligned visual elements, and incorporated relevant icons, charts, and graphics to improve the overall presentation quality. I also ensured that the slides followed a consistent theme and were easy to understand for the target audience.

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HELP TO CALCULATE THE DELAY PERIOD FOR PAYMENT VOUCHER

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I helped determine the delay period for payment vouchers processed outside of regular operating procedures (tatakelola) today. I examined the payment voucher number, invoice date, date the finance department received it, and the actual payment date using the provided data sheet. Next, I determined the number of days that separated the anticipated (invoice date) and actual payment dates (EFT date) to compute the delay period.

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HELPING STAFF IMPROVE THE SLIDE PRESENTATION

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Today, I had the opportunity to assist staff in improving PowerPoint slide presentations. Presentations involve data visualization. So, I contributed by suggesting visual improvements such as refining color contrast for better readability, adjusting element alignment for a cleaner layout, and ensuring consistency in font use across slides. Additionally, I helped clarify labels and legends in charts to make the data easier to interpret.

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WRITING THE OBSERVATION REPORT FOR ASSET'S OF MAJLIS DAERAH PASIR PUTEH

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I was tasked with carrying out the asset observation report for Majlis Daerah Pasir Puteh (MDPP). This work entailed checking the results of physical inspections of different government-owned assets to make sure they were present, in good condition, and appropriately listed in the asset registry of the organisation. Based on the audit team's on-site confirmation, the inspection's photos, and other materials like asset lists and maintenance logs, I put together the observations. Highlighting any inconsistencies, including missing items, bad asset conditions, or incorrect tagging, was another duty I had.

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FIRST DAY INTERNSHIP AT JABATAN AUDIT NEGARA NEGERI KELANTAN (JANNK)

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I'm starting my internship at the Jabatan Audit Negara Negeri Kelantan today. I met with En. Hazman Bin Mohamed, the Director of the Jabatan Audit Negara Negeri Kelantan, arrived and reported there at 7:30 a.m. Subsequently, I met with the Executive Officer (EO) to complete my punch card as an internship student employed by the company. As part of a picture session for Hari Raya Aidilfitri, I was also given an introduction to every employee of the Jabatan Audit Negara Negeri Kelantan. En. Ruswadi Bin Mat Tahir oversaw the Financial Audit Section 5 department, where I was subsequently posted.

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CONTINUE CHECKING REGISTER OF CAPITAL ASSETS AND LOW VALUE ASSETS 

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I am responsible for continuing to search for asset purchase vouchers recorded by the Pasir Puteh District Council (MDPP) for the next month. After that, I am also asked to check the details in the payment vouchers and receipts and invoices to see if they match the payments made for each asset purchase voucher made by the MDPP for the year 2024. Not only that, I am also asked to check the payment vouchers that are categorized as vouchers with problems such as payments being made beyond the specified period.

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MOVING TO A TEMPORARY ROOM FOR OFFICE RENOVATION

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Today is the day that all my team members and other staff must move to the temporary room before the renovation starts. Therefore, other staff and I worked together to unload and transport equipment such as computers and so on to a temporary room. Not only that, I also helped lift the paperwork files to be moved and helped rearrange the files on the shelves provided in a temporary room.

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EXAMPLES OF PAYMENT VOUCHERS FOR SALARY AND PERMANENT STAFF PAYMENTS

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My supervisor entrusted me with observing and reviewing the official payment vouchers used to pay salaries and emoluments to the Perbadanan Stadium Kelantan (PSK) permanent staff today. After that, I also go through how to fill in the Excel file. But, due to my supervisor also being busy with his work so he has no time to teach how to key in into Excel file.

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MAJLIS DAERAH PASIR PUTEH - CHECKING REGISTER OF CAPITAL ASSETS AND LOW VALUE ASSETS

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Today, I and my team members went to the Majlis Daerah Pasir Puteh to conduct the auditing process. It marked the first day and the inauguration ceremony of the auditing process. When we arrived, my supervisor gave a brief briefing on what we would do with the account statements. After the briefing, we continued to move to the Seroja meeting room, which had been prepared to conduct the auditing. In this context, I was assigned to open the files related to the company's assets, the freehold building of Majlis Daerah Pasir Puteh (MDPP).

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DOUBLE CHECKING THE DOCUMENTS OF JABATAN AKAUNTAN NEGARA MALAYSIA (JANM)

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I have been assigned to assist in reviewing documents from the Jabatan Akauntan Negara Malaysia (JANM) that have been audited before they are sent to headquarters to ensure accuracy, completeness and compliance with standard procedures. I have attached the documents I wish to send with the list of documents to be sent. After that, today is also the day of “gotong-royong” for my department before any of renovations work will be done.

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REVIEWING AUDIT GUIDE FOR PAYMENT VOUCHERS & JOURNAL VOUCHERS

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My supervisor gave me the responsibility of verifying information such quantity and unit price for office supply orders today in order to make sure the government order form and delivery order are error-free. But I was also tasked with reading and comprehending the audit guide for journal vouchers and payment vouchers, as well as examining sample documents for payment instructions.

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KEY IN PAYMENT VOUCHERS FOR SALARY AND PERMANENT STAFF PAYMENTS INTO EXCEL FILE

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Today, I have been explained by my supervisor on how to key in the data from official form of payment voucher by checking one by one the permanent staff salary . So, after that, I have responsible to fill in the data of salary into the excel file of emolumen.

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FILL IN THE QUOTATION FORM DATA (BORANG SEBUT HARGA) INTO EXCEL FILE

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I was assigned the task of creating the excel file and filling in quotation form data (Borang Sebut Harga) into a Microsoft Excel file. The process involved transferring detailed information from a physical document into a digital format for proper recordkeeping and analysis. The quotation form, contained various budgeted items listed under specific vote codes, including descriptions, quantities, unit prices, and total costs. I carefully input this data into the designated Excel spreadsheet, ensuring that all figures and text matched the original document accurately. This task required a high level of attention to detail, as the Excel file is used for official reporting and financial planning purposes.

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DIRECTOR RETIREMENT AND STAFF FAREWELL CEREMONY

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Today, I had the chance to attend the Retirement Ceremony and Staff Farewell Ceremony, held to celebrate the retirement of Encik Hazman bin Mohamed, Director of the Jabatan Audit Negara (Negeri Kelantan), as well as to bid farewell to staff members who need to be moved to other placements. The event was filled with heartfelt speeches, expressions of gratitude, and warm memories shared by colleagues. It was a meaningful experience that emphasized the value of dedication, teamwork, and appreciation in the workplace. Being part of this event allowed me to witness the strong bond among staff and understand the importance of recognizing one's contributions and service.

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CHECKING REGISTER OF CAPITAL ASSETS AND LOW VALUE ASSETS

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For today, I am responsible for reviewing capital assets and low-value assets, namely building assets or land owned by Majlis Daerah Pasir Puteh (MDPP) for the year 2024 before further action is taken. In this context, I am asked to review the list of building assets provided with land grants placed on file to ensure that they are truly owned by MDPP.

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CONTINUE CHECKING REGISTER OF CAPITAL ASSETS AND LOW VALUE ASSETS

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For today, I am responsible for continuing to search for asset purchase vouchers recorded by the Majlis Daerah Pasir Puteh (MDPP) for the next month. After that, I am also asked to continue check the details in the payment vouchers and receipts and invoices to see if they match the payments made for each asset purchase voucher made by the MDPP for the year 2024. Not only that, I am also asked to continue check the payment vouchers that are categorized as vouchers with problems such as payments being made beyond the specified period for the next period which is next months. After that, I do the listing of the problem vouchers in the A4 papers to make an easy to the team members to recognise it.

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HELPING SUPERVISOR TO TAKE PICTURE BEFORE BUILDING RENOVATION

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Today, I helped my supervisor take photographs of the building before the renovation work began. This task was important for documentation and reference purposes, allowing the team to have a clear record of the original condition of the building. I assisted in identifying key areas to be photographed, ensuring the angles captured all the necessary details, and supported the supervisor in systematically organizing the photographs. This experience gave me an insight into the importance of proper documentation in the project planning and preparation stages.

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CONTINUE CHECKING REGISTER OF CAPITAL ASSETS AND LOW VALUE ASSETS

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For today, I am responsible for continuing to search for asset purchase vouchers recorded by the Pasir Puteh District Council (MDPP) for the next month. After that, I am also asked to continue check the details in the payment vouchers and receipts and invoices to see if they match the payments made for each asset purchase voucher made by the MDPP for the year 2024. Not only that, I am also asked to continue check the payment vouchers that are categorized as vouchers with problems such as payments being made beyond the specified period for the next period which is next months. After that, I do the listing of the problem vouchers in the A4 papers to make an easy to the team members to recognise it.

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CONTINUE CHECKING REGISTER OF CAPITAL ASSETS AND LOW VALUE ASSETS

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For today, I am responsible for finding as many asset purchase vouchers as possible for the Majlis Daerah Pasir Puteh (MDPP). After that, I was also asked to check the details in the payment vouchers and receipts and invoices to see if they match the payments made for each asset purchase voucher made by MDPP for the year 2024.

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CHECKING PAYMENT INSTRUCTIONS WITH SUPPORTED DOCUMENTS (BAUCAR BAYARAN)

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Today, I went to Industrial Training Institute (ILP), Kota Bharu to do auditing process there. I was involved in the task of checking payment instructions along with the supported documents, specifically the "Baucar Bayaran" or payment voucher. This process involved verifying that all necessary supporting documents were attached and that the payment details matched the information provided in the voucher. I cross-checked the figures stated in the voucher with the supporting paperwork to ensure accuracy. This included reviewing details such as the names of recipients, payment amounts, dates, and authorization by the appropriate personnel. After all the payment voucher have been check and done key in the paperwork, we also do the exit of auditing to inform some problem on accounting process based on the previous checking.

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BUILDING OF JABATAN INSOLVENSI MALAYSIA (KELANTAN BRANCH) - CHECKING PAYMENT INSTRUCTIONS WITH SUPPORTED DOCUMENTS

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I went to the Jabatan Insolvensi Malaysia Negeri Kelantan today to perform an audit. When I first arrived, I noticed the office location, which included workstations for managing financial and insolvency cases as well as bundles of documents. The goals of the visit were to ensure commitment to trust account requirements and review financial records. I was told to make sure the beginning balance, closing balance, and information in the receipts and payments statement complied with the given requirements before auditing the estate ledger. I had to compare the payment instruction paperwork with the bankruptcy estate trust account ledger as part of the audit process. To make sure the amount in the estate ledger and the amount in the payment instruction matched, this was done. Once I've finished reviewing that document, I need to move and enter certain information into an Excel file which is the company's paperwork.

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CONTINUE CHECKING PAYMENT INSTRUCTIONS WITH SUPPORTED DOCUMENTS (BAUCAR BAYARAN)

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The next day, I carried on entering financial data and performing the auditing procedure at the Jabatan Insolvensi Malaysia Negeri Kelantan. I made sure that every transaction that was recorded was correctly entered into the system and compared it with the supporting documentation that was supplied. I carefully reviewed financial statements during the auditing process to make sure all documents complied with the pertinent rules and regulations established by the authorities. In addition, I collaborated with the staff to fix some of the documentation's inconsistencies, which helped me better comprehend the auditing process and the significance of preserving financial reporting's openness. In addition to assisting in finding any mistakes or discrepancies, this procedure highlighted how important precision and close attention to detail are in guaranteeing that the financial records are kept up to date for future reference and compliance.

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CONTINUE CHECKING PAYMENT INSTRUCTIONS WITH SUPPORTED DOCUMENTS (BAUCAR JURNAL)

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I continued the auditing process while I was at Jabatan Insolvensi Malaysia Cawangan Kelantan by entering financial information from journal vouchers into Microsoft Excel to guarantee correct transaction reconciliation and record-keeping. All payments designated as "TELAH BAYAR" (Paid) had to be properly recorded, which required going over the information in the yellow journal vouchers, confirming the amounts, and cross-checking them with the supporting documentation. With a laptop for data entry and a calculator for recalculations, I meticulously moved the financial data, making sure that every entry matched the official documents. This action was essential to preserving accuracy and transparency in financial reporting while meeting the department's audit standards.

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GO THROUGH AN EXAMPLE OF INTERIM AUDIT - JPP

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My today's task, I have to go through an example of an interim audit of the payment orders for several companies such as JPP Negeri Kelantan. By doing this, I can know the process of checking the details which is the amount of payment, the name of the recipient, the flow of payments, and so on. Not only that, but I also have to study the paper work of auditing. In the paperwork that I have studied, I know the real details of bank reconciliation statements, trial balances, and many more.

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SHORT BRIEF ABOUT FINAL REPORT CRITERIA WITH DEPUTY DIRECTOR 

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I had the opportunity to attend a short briefing session with the Deputy Director regarding the criteria for the final internship report that provided by Universiti Utara Malaysia (UUM). The Deputy Director emphasized the importance of clearly documenting all tasks and responsibilities performed during the internship. In addition, we were advised to reflect on what we had learned throughout the internship, including practical skills, challenges faced, and how those experiences contributed to our personal and professional growth. After that, I also have do the amendment on C5 slide presentation that have been prepared previous week.

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The C5 concept, which he developed and created himself, was presented to me and the other internship students by the Deputy Director during a briefing today. First, an easily understood and engaging explanation of the C5 idea was provided by the Deputy Director. Criteria, conditions, causes, consequences, and corrections are the five fundamental components of the concept. Following that, he went over each component of the idea one by one. After he finished explaining the C5 concept, he requested each internship student to create a slide presentation, which is a PowerPoint that would look more professional, so that it can be used as a reference and reading material in the future to others.

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CLOSING OF AUDITING PROCESS AT JABATAN INSOLVENSI MALAYSIA NEGERI KELANTAN 

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The Malaysian Insolvency Department's (Kelantan State) audit is officially done. Since payment transactions, collector voucher verification, and other transactions have previously been evaluated, not much work remains. To review the issues and mistakes in the accounting process they had completed, the team members met briefly with the Malaysian Insolvency Department team after discussing the findings of the auditing process that had been conducted for a week with my supervisor, the head. The Malaysian Insolvency Department (Kelantan State) demonstrated that the accounting procedure was correct in this case because there were only a few minor processing issues. As an expression of appreciation for conducting the auditing procedure there, the Malaysian Insolvency Department team presented our team a little gift after the meeting.

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HARI RAYA AIDILFITRI CELEBRATION - SEKSYEN AUDIT KEWANGAN 5

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Today, I had the opportunity to celebrate another Hari Raya Aidilfitri which is for section 5 department with my office staff. The celebration was held with everyone dressed in Hari Raya clothes and enjoying various festive dishes such as ketupat, rendang, and kuih raya.

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CHECKING PERSONAL ADVANCE PAYMENT FOR THE YEAR 2024 

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During my internship, I was given the task of checking Bayaran Pendahuluan Diri (Personal Advance Payment). This process involved reviewing documents and payment records to ensure that all information was accurate and properly documented. I learned how to verify the payment details, match supporting documents, and confirm that the claims followed the organization's financial procedures. This task helped me gain practical knowledge in financial management and improved my attention to detail when handling official documents.

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HARI RAYA AIDILFITRI CELEBRATION - SEKSYEN AUDIT KEWANGAN 2

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Today, I had the opportunity to celebrate another Hari Raya Aidilfitri which is for section 2 department with my office staff. The celebration was held with everyone dressed in Hari Raya clothes and enjoying various festive dishes such as ketupat, rendang, and kuih raya.

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DOUBLE CHECKING REGISTER OF CAPITAL ASSETS AND LOW VALUE ASSETS

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For today, I am responsible for continuing to search for asset purchase vouchers recorded by the Majlis Daerah Pasir Puteh (MDPP) and do the double checking on that documents. After that, I am also asked to continue check the details in the payment vouchers and receipts and invoices to see if they match the payments made for each asset purchase voucher made by the MDPP for the year 2024. Not only that, I am also asked to continue check the payment vouchers that are categorized as vouchers with problems such as payments being made beyond the specified period for the next period which is next months. After that, I do the listing of the problem vouchers in the A4 papers to make an easy to the team members to recognise it. Not only that, I also helping the staff to make the confirmation of computer lending that it’s have been recorded in the service books of their employees.

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PHYSICAL INSPECTION OF MAJLIS DAERAH PASIR PUTEH’S ASSETS

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Today, I help review actual assets with inventory records to ensure accurate documentation and identify any discrepancies. In addition, I take notes and photos for reporting purposes and support the tagging or labeling of assets if needed. Not only that, I have also continue to complete all the paperwork for asset purchases of Majlis Daerah Pasir Puteh that have previously been created.

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HELPING TEAM MEMBERS KEY IN THE PAPERWORK OF RECEPTION SYSTEM ON CREDIT CARD METHOD

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I assisted team members in keying in paperwork data into the reception system for MDPP. The task involved entering transaction details such as dates, amounts, and payment methods into an Excel spreadsheet. I collaborated closely with colleagues to ensure data accuracy and consistency while learning to manage administrative records efficiently. This experience enhanced my skills in data entry, teamwork, and the use of Microsoft Excel for documentation purposes.

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CREATE AN EXCEL TO KEY IN THE DATA OF UNKNOWN PAYMENT MDPP

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The task for today is to find all the documents of unknown payments from January to December 2024 for Majlis Daerah Pasir Puteh. After I have found all the supported documents of unknown payments, I need to fill in the data such as date, name of payee, amount (RM), payment code, and transaction types into an Excel file that has been previously created. After all of the unknown payments have been keyed in an Excel file, I make the copies and forward them to the team members for the next process.

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CREATE AN EXCEL TO KEY IN THE DATA OF RECEPTION SYSTEM ON EFT METHOD MDPP

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During my internship, I assisted team members in keying in paperwork data into the reception system that uses the EFT method for payment. The task involved entering transaction details such as dates, amounts, and payment methods into an Excel spreadsheet. I collaborated closely with colleagues to ensure data accuracy and consistency while learning to manage administrative records efficiently. This experience enhanced my skills in data entry, teamwork, and using Microsoft Excel for documentation purposes.

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HELPING TEAM MEMBERS KEY IN THE PAPERWORK OF THE RECEPTION SYSTEM ON MANUAL RECEIPT METHOD

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The task for today is I assist team members in keying in paperwork data into the reception system for the manual receipt. The transactions of manual receipt include the site rent in the market. In this situation, the task involved entering transaction details such as dates, amounts, and payment methods into an Excel spreadsheet. I collaborated closely with colleagues to ensure data accuracy and consistency while learning to manage administrative records efficiently. After that, I forward that data to my team members for further processing. This experience enhanced my skills in data entry, teamwork, and using Microsoft Excel for documentation purposes.

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SETTLE DOWN THE PHOTO ATTACHMENT OF ASSET PHYSICAL SIGHTING

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Last week, I, together with my supervisor have did the physical sighting to recognize the physical assets for MDPP. So, for today's task, I have been requested to create a Word file to put all the photos that have been taken before, and add a reference number or serial number for use as evidence of physical sighting. It will also be used for the asset's paperwork attachment.

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REORGANIZE ALL FILES MAJLIS DAERAH PASIR PUTEH

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I help my team members re-enter issued vouchers into the relevant files. In addition, I am also responsible for reorganizing all reviewed and audited files to make them look more organized and structured because today is the last day for auditing process for Majlis Daerah Pasir Puteh (MDPP).

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SIMPLIFYING THE WORKING PAPERS FOR PERBADANAN STADIUM KELANTAN (PSK) & MAJLIS DAERAH PASIR PUTEH (MDPP)

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I have been requested by my supervisor to simplify the working papers for Perbadanan Stadium Kelantan (PSK) and Majlis Daerah Pasir Puteh (MDPP). After finishing simplifying, I have printed out the working papers and given them to my supervisor with a related attachment for the checking process.

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HELPING MY SUPERVISOR ON SLIDE PRESENTATION IMPROVEMENT

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Today, I would like to help my supervisor improve on PowerPoint slide presentations. Presentations involve data visualization. So, I contributed by suggesting visual improvements, adjusting element alignment for a cleaner layout, and ensuring consistency in font use across slides. Additionally, I helped add to the slide the auditing of financial statements for the year 2025. After that, I have been requested to print out that slide presentation for a hard copy for my supervisor for today's presentation.

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I helped with the preparation of the Deputy Director and Executive Officer's farewell ceremony today. By accompanying other staff members to the grocery to purchase souvenirs, I also assisted in preparing ceremony supplies, including gifts for both employees.

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My task for today is to clean and arrange the file room. In order to facilitate quick access and finding, this activity entails classifying physical documents and files. Along with organising current documents in a systematic way, I also delete files that are out-of-date or duplicates. I also make sure that every file is properly labelled and organised, and I clean the storage shelves.

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CONTINUE TIDYING AND CLEAN UP THE FILE ROOM

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Today, I am responsible for continuing to clean and arrange the file room. To facilitate quick access and finding, this activity entails classifying physical documents and files. Along with systematically organising current documents, I also delete files that are out-of-date or duplicates. I also ensure that every file is properly labelled and organised, and I clean the storage shelves.

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AUDITING ON STATEMENT OF THE COLLECTOR OF THE JABATAN KASTAM DIRAJA MALAYSIA 

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I participated in today's Statement of the Collector audit at the Jabatan Kastam Diraja Malaysia. Verifying the completeness and correctness of revenue collection records for the January to April 2025 period was the main goal of the audit. I reviewed records, including the Collector's Statement, which provided information on daily collections, document numbers, sums received, bank deposit dates, and official receipts. The collected amount and the matching banking and receipt records were compared for consistency with each entry.

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AUDITING ON CLAIM FOR DOMESTIC TRAVEL ALLOWANCE (TNT) AND OVERTIME ALLOWANCE (OT)

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I contributed to the auditing of Domestic Travel Claims (TNT) and Overtime Allowance (OT) today. I had to review officers' claim forms and related documentation during this process to make sure they adhered to government financial rules and laws. I looked over information like the dates, locations, and reasons for the trip, as well as authorised prices and official approvals. I checked that the overtime hours claimed, supervisor approval, and supporting attendance records were accurate for ELM claims.

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YANG DI-PERTUAN AGONG’S BIRTHDAY (PUBLIC HOLIDAY)

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HELP TO RECHECK THE MDPP’S QUERIES PAPERWORK FOR STAFF BORROWING

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I was assigned to assist in reviewing the prepared audit inquiry papers and checking the documents for spelling errors. To verify that the necessary information was correct, comprehensive, and formatted appropriately, each document submitted in solve to the query had to be examined. Throughout the papers, I also closely monitored the spelling and phrasing to uphold professional standards and prevent misunderstandings.

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SUBMIT THE REPORT OF THE KELANTAN AUDITOR GENERAL AND HELP TO CLEAN UP THE E-COMMERCE AREA

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Today, I submitted the report of the Kelantan Auditor General to the person in charge at the administrative department at the upper level. Additionally, I assisted in cleaning and organizing the e-commerce area. This included arranging snacks, clearing unused materials, and maintaining a tidy and efficient workspace.

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CALCULATE THE DELAY PAYMENT PERIOD FOR OVERTIME ALLOWANCE

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I helped determine the delay period for payment vouchers for payments that require special authorization, such as the overtime allowance today. I examined the date the finance department received it and the actual payment date using the provided data sheet. Next, I determined the number of days that separated the anticipated (department's receive date) and actual payment dates (EFT date) to compute the delay period.

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CROSS-CHECKING THE FINANCIAL STATEMENT OF KERAJAAN NEGERI KELANTAN 2024

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I worked on the task of cross-checking Kerajaan Negeri Kelantan's 2024 financial statement today. In order to guarantee the correctness, dependability, and transparency of the financial reporting, my responsibilities included confirming numbers, making sure that financial records and supporting documentation were consistent, and spotting any inconsistencies or mistakes in the statement. I improved my analytical and attention to detail skills as well as my comprehension of public sector accounting procedures as a result of this assignment.

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ATTENDING PRE-EXIT AUDITING OF MAJLIS DAERAH PASIR PUTEH (MDPP)

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I took part in the Majlis Daerah Pasir Puteh (MDPP) pre-exit auditing activities today. As a knowledge reference, I note the audit findings that have been collected during the audit process at this step. Before formally delivering the audit results to MDPP, this required working with team members to resolve any remaining queries and completing the draft audit report to make sure all relevant problems had been adequately resolved. I therefore learnt a lot today about the audit reporting procedure and the significance of accurate, fact-based conclusions in audits of the public sector.

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CONTINUE CROSS-CHEKING OF FINANCIAL STATEMENT OF KERAJAAN NEGERI KELANTAN

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I worked to continue on the task of cross-checking Kerajaan Negeri Kelantan's 2024 financial statement today. In order to guarantee the correctness, dependability, and transparency of the financial reporting, my responsibilities included confirming numbers, making sure that financial records and supporting documentation were consistent, and spotting any inconsistencies or mistakes in the statement, especially spelling errors on the report papers. I improved my analytical and attention to detail skills as well as my comprehension of public sector accounting procedures as a result of this assignment.

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HELP ON SORTING THE VOUCHER NUMBER OF PAYMENT VOUCHER FOR MAJLIS DAERAH PASIR PUTEH (MDPP)

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I was assigned the task of assisting in sorting the voucher numbers of payment vouchers for Majlis Daerah Pasir Puteh (MDPP). This task involved organizing a large number of payment vouchers in sequential order according to their voucher numbers. The purpose of this process was to ensure that all documents were arranged properly for ease of reference and to support the audit verification process. It also helped in identifying any missing or duplicate vouchers that could potentially affect the accuracy and completeness of the financial records.

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CONTINUE HELP ON SORTING THE VOUCHER NUMBER OF PAYMENT VOUCHER FOR MAJLIS DAERAH PASIR PUTEH (MDPP)

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I was assigned to continue the task of assisting in sorting the voucher numbers of payment vouchers for Majlis Daerah Pasir Puteh (MDPP). This task involved organizing a large number of payment vouchers in sequential order according to their voucher numbers. The purpose of this process was to ensure that all documents were arranged properly for ease of reference and to support the audit verification process. It also helped in identifying any missing or duplicate vouchers that could potentially affect the accuracy and completeness of the financial records.

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SCAN AND PRINT OUT ALL THE DOCUMENTS OF MAJLIS DAERAH TUMPAT AND MAJLID DAERAH KETEREH

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Today, I was assigned to scan and print all relevant documents for the Majlis Daerah Tumpat and the Majlis Daerah Ketereh. This task involved carefully handling the physical files, ensuring that each document was scanned clearly and completely, and then systematically compiling the digital copies. After scanning, I also proceeded to print all the documents for use in the consolidation process, storing them in other files. The documents included the Auditor General’s certificate on the financial statements, the financial statements themselves, supporting annexes, and other relevant records.

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SCAN AND PRINT OUT ALL THE DOCUMENTS OF OTHER REPORTS.

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Today, I was assigned to continue scanning and printing all relevant documents for the others' report. This task involved carefully handling the physical files, ensuring that each document was scanned clearly and completely, and then systematically compiling the digital copies. After scanning, I also proceeded to print all the documents for use in the consolidation process, storing them in other files. The documents included the Auditor General’s certificate on the financial statements, the financial statements themselves, supporting annexes, and other relevant records.

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CONTINUE WRITING AND EDITING THE OBSERVATION REPORT 

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I was tasked with finishing up the observation report related to the Majlis Daerah Pasir Puteh's (MDPP) physical asset inspection today. To ensure that the asset descriptions, serial numbers, and values listed in the asset registration forms were accurate, the asset information had to be updated due to the findings of the field inspection. I checked the recorded information against the real physical objects to make sure they were appropriately tagged and cared for. I was also in charge of finding and recording any inconsistencies, such as untagged assets, out-of-date documentation, or contradictions in the requirements. In addition, I had to structure the report according to the audit department's requirements in a professional and consistent manner during the editing process.

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PHOTOCOPY OF ASSET PAYMENT VOUCHERS OF MDPP FOR THE USED OF SUPPORTING DOCUMENTS

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Today, I was assigned the task of photocopying the asset payment vouchers of Majlis Daerah Pasir Puteh (MDPP) to be used as supporting documents for the audit process. This task involved identifying and locating the relevant payment vouchers related to asset purchases, such as computers, office equipment, and other capital items. I carefully photocopied each document to ensure that all details, including payment amounts, dates, voucher numbers, and supplier information, were clear and legible. These photocopied vouchers were then compiled and attached to the observation report as evidence to support the asset verification findings.

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DIFFERENTIATE THE TOTAL AMOUNT OF ASSETS BASED ON KEW.PA AND FINANCIAL STATEMENT

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During my internship at the Jabatan Audit Negara Negeri Kelantan, I was tasked with differentiating the total amount of assets based on the fixed asset register (Kew.pa) records and the financial statement of Majlis Daerah Pasir Puteh (MDPP). This task involved comparing the total asset values recorded in the fixed asset register (Kew.pa) with the figures reported in the financial statement to identify any discrepancies or inconsistencies. I reviewed each asset category, including its cost, purchase date, and condition, and ensured that the information matched between both sources. Where differences were found, I highlighted them and reported the possible causes, such as unrecorded assets, outdated entries, or errors in classification.

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CHECKING THE SPELLING AND CALCULATING ON THE DISCUSTION NOTES PRE-EXIT MEETING FOR PERBADANAN PEMBANGUNAN LADANG RAKYAT NEGERI KELANTAN (PPLRNK)

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For today’s task, I was entrusted with assisting in the review of the Discussion Notes prepared for PPLRNK, specifically focusing on verifying the accuracy of calculations and checking for any spelling errors. This document had been drafted and edited by other staff members, and my role was to ensure that all numerical and language details were thoroughly checked and corrected. This step was crucial to maintain the quality and professionalism of the document before it was submitted to the top-level management.

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CHECKING THE SPELLING AND CALCULATING ON THE MINIT BEBAS FOR PERBADANAN PEMBANGUNAN LADANG RAKYAT NEGERI KELANTAN (PPLRNK)

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For today’s task, I was entrusted with assisting in the review of the Minit Bebas prepared for PPLRNK, specifically focusing on verifying the accuracy of calculations and checking for any spelling errors. This document had been drafted and edited by other staff members, and my role was to ensure that all numerical and language details were thoroughly checked and corrected. This step was crucial to maintain the quality and professionalism of the document before it was submitted to the top-level management, namely the Director, for further action.

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CHECKING THE SPELLING AND CALCULATING FOR PENYATA KEWANGAN AGENSI NEGERI KELANTAN

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My task for today involves checking the spelling and performing calculations for the Penyata Kewangan Agensi Negeri Kelantan (Financial Statements of State Agencies in Kelantan). This task required me to carefully review the documents to ensure accuracy in both language and numerical data. I verified that all words were correctly spelled and consistent with official financial terminology. At the same time, I recalculated financial figures such as totals, balances, and percentages to confirm that they matched the supporting documents and complied with accounting standards.

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RECHECKING THE SPELLING AND CALCULATING FOR PERBADANAN PEMBANGUNAN LADANG RAKYAT NEGERI KELANTAN 

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Today, I was assigned the task of rechecking the spelling and verifying the calculations for the financial documents of Perbadanan Pembangunan Ladang Rakyat Negeri Kelantan. This task involved thoroughly reviewing financial reports and supporting documents to ensure all spelling, especially technical and economic terms, was accurate and professionally presented. Additionally, I was responsible for recalculating key financial figures such as totals, balances, and other numerical data to confirm their accuracy and consistency with relevant records.

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COMPARING THE DRAFT CERTIFICATE OF PERBADANAN PEMBANGUNAN LADANG RAKYAT NEGERI KELANTAN WITH THE ORIGINAL CERTIFICATE FORMAT

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Today, I was given the responsibility of comparing the draft certificate of Perbadanan Pembangunan Ladang Rakyat Negeri Kelantan with the original certificate format. This task required me to conduct a detailed comparison to ensure that the draft followed the correct structure, layout, wording, and formatting as per the official standard. I carefully examined elements such as the logo placement, font style, alignment, terminology, and content accuracy to ensure consistency and compliance with the official certificate template.

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ENTERING ENTRANCE MEETING AT PERBADANAN STADIUM KELANTAN (PSK)

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Today, I had the opportunity to attend the Entrance Meeting at Perbadanan Stadium Kelantan (PSK) that takes place before the auditing process begins. This meeting served as an official platform for the audit team to introduce themselves to the audited organization and to explain the scope, objectives, and timeline of the audit. I observed how the auditors communicated their planned approach, key focus areas, and required documents or information. The meeting also allowed both parties to clarify expectations and address any preliminary concerns.

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REVIEWING FINANCIAL STATEMENT ON BUDGET OF PERBADANAN STADIUM KELANTAN 2024 

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I was assigned the task of reviewing the budget financial statement for 2024 of Perbadanan Stadium Kelantan and entering the relevant information into the paperwork. This task involved carefully examining the budget figures, ensuring that all allocations and expenditures were accurately presented and consistent with supporting documents. I verified the correctness of the data, checked for any discrepancies, and ensured that the format followed the required financial reporting standards. Once the review was completed, I keyed in the verified data into the designated paperwork for official record-keeping and further processing.

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FAILING THE EXIT MEETING DOCUMENTATION OF PERBADANAN PEMBANGUNAN LADANG RAKYAT NEGERI KELANTAN AND ADJUSTING SLIDE PRESENTATION 

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Today, I was assigned the task of filing the Exit Meeting documentation for Perbadanan Pembangunan Ladang Rakyat Negeri Kelantan. This task involved organizing and compiling all relevant documents to be discussed and finalized during the Exit Meeting, including audit findings, responses from the audited entity, and final remarks from the audit team. I ensured that each document was correctly labelled, chronologically ordered, and stored in both physical and digital formats for easy reference and future auditing purposes. In addition, I was assigned to assist my supervisor in making adjustments to the slide presentation.

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ENTERING THE IMPORTANT INFORMATION FOR INCOME OF PERBADANAN STADIUM KELANTAN (PSK)

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Today's task is I responsible enter key financial information into the income record Excel file for Perbadanan Stadium Kelantan (PSK). This involved accurately inputting various data related to the collection of rental, such as dates, reference numbers, amounts, and categories of income, including parking fees, rental of facilities, and meeting reimbursements, into an Excel spreadsheet. I had to ensure that each entry was categorized correctly and corresponded with the supporting documents and receipts provided.

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ENTERING EXCHANGE TRANSACTION NOT ACCEPTED INTO EXCEL SPREADSHEET FOR THE YEAR OF 2023 AND 2024

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I was assigned to enter exchange transactions not yet accepted (Urus Niaga Pertukaran Belum Terima), which means the lists of debtors into the Excel spreadsheet for the financial years 2023 and 2024. This process involved reviewing supporting documents and printed statements to identify outstanding receivables from various debtors. I then accurately recorded the amounts, account codes, debtor names, and relevant descriptions into the designated Excel columns.

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CALCULATE THE PROVISION FOR DOUBTFUL DEBT PERBADANAN STADIUM KELANTAN (PSK)

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The task for today is to figure out the provision for doubtful loans. To complete this task, debtors with outstanding balances who had not made any payments or moved their balances for more than three years had to be identified. In order to identify which accounts were inactive or maybe uncollectable, I looked over the debtor ageing data and the payment history. Following PSK's accounting policy, I determined the estimated amount to be supplied as doubtful debts based on this study. I was assigned to divide the debtor amount with the monthly payment to get the provision for doubtful debt over 3 years.

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FAILING EXIT MEETING DOCUMENTATIONS FOR PERBADANAN PEMBANGUNAN LADANG RAKYAT NEGERI KELANTAN

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I was given the responsibility of filing 4 copies of the Exit Meeting documentation for Perbadanan Pembangunan Ladang Rakyat Negeri Kelantan. This task involved organizing and arranging the finalized documents for the exit meeting in a systematic manner for record-keeping and future reference. I ensured that each copy was complete, correctly formatted, and properly labeled before placing them in the designated filing system, including both the main file and supporting folders.

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DOCUMENTS PREPARATION FOR EXIT MEETING FOR PERBADANAN STADIUM KELANTAN 

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I was assigned the task of preparing documents for the Exit Meeting of Perbadanan Stadium Kelantan. This task involved gathering and organizing all relevant audit working papers, findings, and supporting evidence that had been compiled throughout the audit process. I arranged the documents systematically, ensuring that each report, appendix, and reference material was accurate and complete to facilitate a smooth presentation during the Exit Meeting session. The purpose of this preparation was to provide the audit team and the management of Perbadanan Stadium Kelantan with clear and well-structured documentation for discussion, review, and confirmation of the audit findings before the final audit report was issued.

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SEARCHING FOR THE RECEIPT OF RENTAL PAYMENTS 

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I was given the responsibility of searching for the receipts of rental payments as part of the documentation process. This task required me to go through the filing system and financial records to locate and retrieve specific rental payment receipts requested by my team members. I carefully checked the dates, payment details, and names of the tenants to ensure that the correct documents were found.

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On the last day of my internship, I took the opportunity to meet and personally thank all the staff for their guidance and support throughout my training period. After expressing my appreciation and saying goodbye, I continued with the remaining tasks assigned to me, which included assisting in the preparation of documents for the Exit Meeting. I spent the rest of the day organizing and arranging the necessary files and supporting papers to ensure everything was complete before the meeting. It was a meaningful conclusion to my internship as I was able to strengthen professional relationships and complete my responsibilities before leaving.

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SIGNATURE OF SUPERVISOR (EN. RUSWADI BIN MAT TAHIR)

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SIGNATURE OF SUPERVISOR (EN. RUSWADI BIN MAT TAHIR)

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The Jabatan Audit Negara Malaysia uses the C5 Audit Concept as a framework for presenting audit findings, and I helped with its comprehension and preparation today. The Canva application is what I used to create the professional slide presentation. The first slide of the presentation I made will introduce the five primary elements of the C5 model: Criteria (C1), Conditions (C2), Causes (C3), Consequences (C4), and Corrective Actions (C5). The audit process flow is represented by a visual mind map that I have provided in this slide. It begins with determining Causes (C3) from previous acts, comparing Conditions (C2) with the current expected Criteria (C1), and evaluating Consequences (C4) for the future. Addressing gaps, identifying underlying reasons, and proposing corrective measures to stop repeat are the goals of this methodology. The understanding of how auditors do situational analysis and effectively convey their conclusions in reports and presentations has increased as a result of creating this presentation slide.

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AUDIT GUIDELINES - KUMPULAN WANG AMANAH KERAJAAN / KUMPULAN WANG AMANAH AWAM

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I reviewed important papers today, such as the audit guidelines to get ready for the outstation that is scheduled for next week. This document provides audit guidelines for the Government Trust Fund and Public Trust Fund. I analyzed the document to gain a deeper understanding of the audit process involved. Additionally, I prepared reference materials needed for the assignment, such as taking important notes and highlighting key sections for further discussion with the team.

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CONTINUE CHECKING REGISTER OF CAPITAL ASSETS AND LOW VALUE ASSETS

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For today, I am responsible for continuing finding as many asset purchase vouchers as possible for the Pasir Puteh District Council (MDPP) for the next month. After that, I was also asked to check the details in the payment vouchers and receipts and invoices to see if they match the payments made for each asset purchase voucher made by MDPP for the year 2024.

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Today, I had the opportunity to celebrate Hari Raya Aidilfitri with my office staff. The celebration was held in a warm and festive atmosphere, with everyone dressed in traditional clothes and enjoying various festive dishes such as ketupat, rendang, and kuih raya.

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SIGNATURE OF SUPERVISOR (EN. RUSWADI BIN MAT TAHIR)

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SIGNATURE OF SUPERVISOR (EN. RUSWADI BIN MAT TAHIR)

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SIGNATURE OF SUPERVISOR (EN. RUSWADI BIN MAT TAHIR)

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SIGNATURE OF SUPERVISOR (EN. RUSWADI BIN MAT TAHIR)

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SIGNATURE OF SUPERVISOR (EN. RUSWADI BIN MAT TAHIR)

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SIGNATURE OF SUPERVISOR (EN. RUSWADI BIN MAT TAHIR)

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SIGNATURE OF SUPERVISOR (EN. RUSWADI BIN MAT TAHIR)

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SIGNATURE OF SUPERVISOR (EN. RUSWADI BIN MAT TAHIR)

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SIGNATURE OF SUPERVISOR (EN. RUSWADI BIN MAT TAHIR)

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SIGNATURE OF SUPERVISOR (EN. RUSWADI BIN MAT TAHIR)

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SIGNATURE OF SUPERVISOR (EN. RUSWADI BIN MAT TAHIR)

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SIGNATURE OF SUPERVISOR (EN. RUSWADI BIN MAT TAHIR)

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SIGNATURE OF SUPERVISOR (EN. RUSWADI BIN MAT TAHIR)

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SIGNATURE OF SUPERVISOR (EN. RUSWADI BIN MAT TAHIR)

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DEPUTY DIRECTOR AND EXECUTIVE OFFICER FAREWELL CEREMONY

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Today, I had the chance to attend the farewell ceremony, held to celebrate the farewell of En. Mohd Roshidi Bin Noor, Deputy Director of the Jabatan Audit Negara (Negeri Kelantan), and Pn. Rohayu Binti Osman needs to be moved to another placement. The event was filled with heartfelt speeches, expressions of gratitude, and warm memories shared by colleagues. It was a meaningful experience that emphasized the value of dedication, teamwork, and appreciation in the workplace. Being part of this event allowed me to witness the strong bond among staff and understand the importance of recognizing one's contributions and service.

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PHYSICAL VISIT TO JABATAN KASTAM DIRAJA MALAYSIA PENGKALAN KUBOR

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I had the chance to visit the Jabatan Kastam Diraja Malaysia at Pengkalan Kubor today. The purpose of the tour was to better comprehend border customs procedures and gain personal knowledge of the regulations and oversight of import and export operations. Throughout the visit, I learnt about several departments, such as paperwork, enforcement, and inspection. I watched as products were declared, cars were inspected, and enforcement actions were taken to stop smuggling and guarantee that customs regulations were followed.

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Today, I participated in a Gotong-Royong activity organized by the Jabatan Audit Negara Negeri Kelantan. This activity focused on cleaning and organizing the office environment to create a more comfortable and efficient workspace as preparation for the beauty and cleanliness office competition next week. I worked together with other staff members to tidy up common areas, which is the Pantry Room on level 1, and dispose of unused items.

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SIGNATURE OF SUPERVISOR (EN. RUSWADI BIN MAT TAHIR)

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SIGNATURE OF SUPERVISOR (EN. RUSWADI BIN MAT TAHIR)

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SIGNATURE OF SUPERVISOR (EN. RUSWADI BIN MAT TAHIR)

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SIGNATURE OF SUPERVISOR (EN. RUSWADI BIN MAT TAHIR)