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Identifying project owners is really helpful, need more across teams

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Identifying project owners is really helpful, need more across teams

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Campaigns team project overview board is new but seems like it will help a lot.

https://herts.monday.com/boards/362853455

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Having a key point of contact (project lead or owner) and clear roles and responsibility

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Having a key point of contact (project lead or owner) and clear roles and responsibility

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Also a clear signoff process and stakeholders identified early on

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Events and Staff Comms work well together to produce the Staff Events from idea creation, through to the actual event and evaluation

Teams chat and then regular meetings - checking in on actions in the Teams chat

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Scheduling review/feedback sessions in advance

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Scheduling review/feedback sessions in advance

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Brand campaign: Booking in review sessions with key stakeholders in advance was really helpful and ensured deadlines were met.

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After introducing a briefing form for general projects it became easier to identify all the key pieces of information and people to be involved.

EDI briefing form has helped improve the handover of content for all projects from that team.

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Things work well when we take adequate time to plan ahead BEFORE the project begins,

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Bringing people in early - key teams across the department, even if they don't need to do anything actively yet.

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Bringing people in early - key teams across the department, even if they don't need to do anything actively yet.

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Getting people on board early to establish the purpose instead of approaching people with a list of demands when the need is very pressing near the end of the project.

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Teams Channel worked well for dropping in questions, keeping people in the loop, sharing docs etc.

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Teams Channel worked well for dropping in questions, keeping people in the loop, sharing docs etc.

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Working across teams to successfully deliver on a series of engaging and professionally shot campaign videos. Clear and consistent communication, as well as compromise, was key to ensuring the videos were delivered to brief and on time.

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Everyone in the department is really open to new ideas, and happy to collaborate to achieve the best for the brand! This energy keeps work exciting and helps drive teamwork.

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Members from all of Mar-Comms came together to Volunteer at the event and help with set-up.

Asked people to volunteer and used key people involved in the project to support on the night of the event.

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Reactive meetings based on workload and turnarounds, making sure tasks get done.

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Reactive meetings based on workload and turnarounds, making sure tasks get done.

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Alumni has worked well with teams outside of comms, notably Student Recruitment, to ensure content is used on their channels for the benefit of applicants. This is done by making sure the content is documented well, easy to find and access.

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The Events Team have bi-weekly/monthly catch ups with Staff Comms and the Development Team.

Room to have more meetings with other teams, i.e. alumni

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Weekly in-person meetings, Teams channel, clear areas of responsibility.

Upholding the agreed purpose all the way through the plan - instead of last minute plans / whims.

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Check-ins; progress reports; key people from each team

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Corporate Comms worked well with Alumni by providing content to share the report with our graduate community. This was done through in-person meetings, Monday.com, and Teams.

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Starts early on
Well organised and well structured, everyone has their own role and brings their expertise
Agenda and outcome driven - clear purpose!
Benefit of repeat experience - learning from previous years.

Working document.