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Department leads will...
- model the behaviours of the changes we hope to see
- Trust staff working flexibly
- Support teams to adapt and organise work to enable all to effectively work within a blended working week
- Encourage team members to promote visibility of current location (and encourage f2f when at Lawress Hall)
- Encourage socialisation as part of a working day
- Encourage use of whole building as our shared working space (inc. appropriate personalisation)
- Support their team to build confidence in the embracing and using the new ways of working

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View notes on the presentation provided by the Space Management team below.

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How do we encourage our staff to embrace change?

Role models

Showcasing the benefits

Platform their ideas

Empowering and trusting staff

A blended approach to hybrid working - must be a whole university approach and respected

Supporting planning and organisation

Thinking about teams work, focus time, meeting locations and the types of work

What do we need to do for our teams to enable this vision?

Actively trusting staff > staff delivery of work not presenteeism > flexible hours and being aware of personal circumstances

Core hours covered but flexibility encouraged

Being transparent, populating diaries of general location e.g. WFH/Campus day

Treating this as a fresh start > empowering > supporting staff to be courageous (positive assertiveness)

Understanding confidentiality

How do we help to create a sense of belonging? and co-ownership?

Accommodation of cultural/accessibility needs

Actively welcoming other staff

Understanding about confidentiality in practice. "House rules" about this in certain departments/homezones

Community events/socials: engaging with nature, more community faced rather than work, wellbeing focused.

Engaging in Riseholme as a whole - take meetings outside/use other spaces

Feels like our work home rather than a space we visit (in a location where no-one 'owns' a desk)?

Photo competition at Riseholme - art in hall, voted by peers

Welcome gifts; team mugs/plant to look after (Nature Positive Universities initiative?)

Community Garden i.e. Kitchen Garden at Brayford, Jam Socials

Proper tour of Riseholme offered to each team; feel like its a space to use

Home "etiquette", small details, variety of mugs

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Questions

How will we support our staff through this change?

How can we protect staff lunchtimes?

How do we encourage people to leave their desks at lunchtimes?

What should we do with our down times?

Can we encourage alternative ways of working, and what are they?

Can we change working patterns?

Provide a 'friction-less' experience?

Thoughts

How to have confidence in using the space - if we know we can balance the types of space we use - this will lead to more confidence in the building

Communication between campuses will be essential to feel connected - whilst not a priority for this project, essential for wellbeing

Balance of spaces needed

Better coffee than the current provision

FIKA time (building wide "downing of tools" for 15 minutes, twice a day)

Importance of subsidising a quality catering provision - investment in this is an investment in the LH community. Food and drink is a good way to connect and leave your desk

Staff exercise classes; yoga etc.

Facilities for before/after work. Changing rooms/showers etc.

Empowerment to manage own time and how to have meetings

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Questions

Do we encourage nomadic seating?

What guidelines should we operate for the sharing of spaces and desks?

How can we encourage collaboration across teams?

Should we integrate home zones and nomadic working?

Thoughts

Need a system for showing who is at Lawress Hall on a particular day to encourage collaboration

Give responsibility to specific teams for “running” Lawress Hall (i.e. organising events, talks, activities, etc) for specific weeks or even months

Have a rota for looking after kitchens, shared spaces, etc.

Have themed areas for collaborative projects where people can add their own ideas or get involved in some way, e.g. Welcome Week

Importance of notice boards to encourage sharing of events, things of interest

Lawress Hall Give Back Days encouraging staff to volunteer for community oriented tasks or activities (could be incentivised with some kind of Lincoln Award type scheme)

Need to lead by example

Need for specific equipment for people with specific needs

Encourage face to face meetings over email/Teams communications

Importance of trusting team members who may choose to work in different areas

Ensure environment is welcoming to colleagues from teams who are not based at Lawress Hall

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Area representatives will:
- Be selected by the team, from the team
- Be positive enablers of the vision
- Reflect the team's views in group discussions and champion change
- Engage with guiding the implementation and shape our "Ways of Working"

Deadline for selection: End of January 2023

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Theme: a space that facilitates...
Sharing
Connecting
Collaborating

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An overview of Wing 2 - which comprises three homezones (one of which is shared). Alongside additional breakout space, meeting booths, phone booths and coffee hub.

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An overview of Wing 1 - which comprises four homezones (two of which are shared). Alongside additional breakout space, meeting booths, phone booths and coffee hub.

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An overview of the central core, which comprises two homezones, alongside a number of breakout spaces including; teams tables, meeting booths and soft seating.

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This is not a confirmed rota; it has been created for illustrative purposes

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This allows for one day a week for a full department to come in together, this does not mean that staff cannot use spaces outside of this time.

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There are 9 homezones in total and are based on numbers that allow for a 50:50 occupancy of each professional service departments.

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A variety of furniture designed to support agile and hybrid working, including; teams tables, phone booths, meeting pods and conversation booths as well as comfortable seating.

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How we use this building will evolve over time. There is no ownership over homezones.

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'The Journey' highlights different ways of working and aims to evoke an appreciation that the Floor 2 'Office space' is part of the whole building, and a 'menu' of different workplaces is available to users of LH.

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Think about Lawress Hall as the whole building. This is not just one floor, it's about utilising a variety of spaces, to encourage collaborative working relationships - it is no longer about just a desk, in an office, in a building.