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Version 6.6 Welcomes Big Changes - Summer 2024

Access All Attendance Features in One Place

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Cooperative Educational Service Agency #11 Mail - Can you believe that it's almost here_

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April 11,2024: First Informational Webinar

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April 11,2024: First Informational Webinar

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Changes to Attendance: Preview and Demonstration Webinar

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Cooperative Educational Service Agency #11 Mail - Want to preview version 6.6_

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May 17, 2024 & July 17, 2024:  Second Informational Webinar

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May 17, 2024 & July 17, 2024:  Second Informational Webinar

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An Examination of Attendance Enhancements

Friday, May 17, 2024 (11am ET) & July 17, 2024 (1pm ET)

ChildPlus Attendance has been visually enhanced and turned into a comprehensive module in one location. Parent signatures, detailed attendance notes and attendance scanning are a few of the features housed in this new quick-to-access area. Additional elements like multiple sign-in and out, quicker access to emergency contacts, tracking virtual days and more are available. In this webinar we will tour all the attendance features and point out some we really love. Reports are also reviewed to present the related updates.

In this webinar we will:

Explore the new Attendance module

Show the newest components and areas

Identify updates in the relevant reports

You will leave with the knowledge to:

Share with others in your agency what you discovered about the Attendance module

Examine and navigate this module

Begin the experience to become proficient

https://university.childplus.com/learn/live-group-webinars/?utm_campaign=2024%20Live%20Group%20Webinars&utm_source=email&utm_medium=email&utm_term=lgw&utm_content=5.2.24%20May%20Newsletter%20Promo

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Cooperative Educational Service Agency #11 Mail - May Newsletter - One Attendance Report, Three Different Statistics

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ChildPlus Attendance Transition Checklist shared via e-mail from ChildPlus 5/21/2024

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ChildPlus Attendance Transition Checklist shared via e-mail from ChildPlus 5/21/2024

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May 23, 2024 Link shared with Admin staff to view videos in Child Plus Learning Library in CP Online 

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May 23, 2024 Link shared with Admin staff to view videos in Child Plus Learning Library in CP Online 

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If you don't know your Agency ID, do one of the following:

Contact your ChildPlus Administrator

Open ChildPlus Online and click More Options > About ChildPlus

Open ChildPlus Desktop and click Help > About ChildPlus.

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If you don't know your Agency ID, do one of the following: Contact your ChildPlus Administrator Open ChildPlus Online and click More Options > About ChildPlus Open ChildPlus Desktop and click Help > About ChildPlus.

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June 22, 2024 Scheduled Update to ChildPlus Version 6.6

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June 22, 2024 Scheduled Update to ChildPlus Version 6.6

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Reminder of upcoming update email forwarded June 18, 2024

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Cooperative Educational Service Agency #11 Mail - Confirmation_ Your database is updating this weekend!

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Cooperative Educational Service Agency #11 Mail - It’s Official, ChildPlus 6.6 is Here!

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June 22, 2024 through July 14, 2024; ChildPlus Set Up & Training Material Creation (Brandi)

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June 22, 2024 through July 14, 2024; ChildPlus Set Up & Training Material Creation (Brandi)

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Update Security Settings- all security groups updated 6/27/2024

Complete Module Set Up- completed & scribes created for guidance 6/27/2024

Update attendance code drop-down menu to move Health-Related to two codes Health- sick and Health- appointment updated 6/27/2024

Daily Attendance and Meal Count Process (Classroom) P1456- updated 6/27/2024

Update Attendance Report Guidance (7 reports) - updated 6/27/2024

Digital Notebook for Attendance in ChildPlus Online- created 7/11/2024

https://docs.google.com/presentation/d/1ai3eLIufLCI79adFJmD5q6vAtg5f-ajsHIlHqiPgfZg/edit?usp=sharing

Training Agendas- Created for CD and Coord Meeting 7/11/2024

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July 15, 2024 Completed Scheduled Attendance Training with Center Directors

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July 15, 2024 Completed Scheduled Attendance Training with Center Directors

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Present for training: Opal, Jenny, Katrina, Cheri, Melissa

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July 30, 2024 Completed Scheduled CP Online Training at Coordinator Meeting 

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July 30, 2024 Completed Scheduled CP Online Training at Coordinator Meeting 

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Present for Training: Thia, Kristi, Melinda, Ashley, Tracy, Angie, Becky, Penny

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August 7, 2024 Completed Scheduled CP Online training at FSS Meeting 

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August 7, 2024 Completed Scheduled CP Online training at FSS Meeting 

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Present for Training: Melissa Abbott, Nicole Anderson, Dean Chaffee, Amber Drehmel, Melinda Kiefat, Kelli Kistner, Chevanne Lewis, Barbara McIntire, Allison Schleusner, Kristi Visger

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August 12, 2024 Completed CP Online training at CA Meeting 

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August 12, 2024 Completed CP Online training at CA Meeting 

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Present for Training: Roxanne Biedler, Christine Evans, Jessica Lanners, Jennifer Lorow, Kathy Nitz, Anna Rock, Nicole Schmidt

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August 13, 2024 Completed CP Online training at Teacher Meeting 

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August 13, 2024 Completed CP Online training at Teacher Meeting 

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Present for Training: Molly Begley, Amy Cortner, Jasmine Ferguson, Kelly Hayes, Jennifer Krause, Jessie lagness, Melissa Larson, Melissa Lokken, mega Lyons, Trista mattison, Rebecca McKinney, Amanda Nelson, Kaitlyn Piechel, Kandice Schoolmaster, Robins Seyffer, Mai Yang, Tracy York, Laura Ziehl, Susan Ziller, Tracy Dowling, Becky Evan, Angie Lueck

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August 14, 2024: ChildPlus Online Attendance Resources and Updates e-mail to all staff 

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August 14, 2024: ChildPlus Online Attendance Resources and Updates e-mail to all staff 

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Cooperative Educational Service Agency #11 Mail - ChildPlus Online Attendance Resources and Updates

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CP Online Attendance is fully implemented marking the official transition.

8/26/2024- Polk County Start Date

8/28/2024- Menomonie 3's and Turtle Lake Start Date

8/29/2024- Menomonie 4's and Rice Lake Start Date

9/3/2024- Barron, Chippewa Falls 3's, New Richmond, and Stanley-Boyd Start Date

9/4/2024- Cadott & Chippewa Falls 4K Start Date

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Updates shared with all staff with tips from the first week users and a new guidance as to how to update participant meals after they have been checked out.

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Cooperative Educational Service Agency #11 Mail - Presentation shared with you_ _Attendance in ChildPlus Online (Digital Notebook) bw_

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I also added guidance on how to add classroom and itinerant staff names as release to contacts to children receiving special services and for children coming on off the busses. The guidance is located on slide 5 at the bottom.

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Cooperative Educational Service Agency #11 Mail - Presentation shared with you_ _Attendance in ChildPlus Online (Digital Notebook) bw_

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9/5/2024 Individual Emails to Teachers and Center Directors with classroom attendance log ins and temporary passwords

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9/5/2024 Individual Emails to Teachers and Center Directors with classroom attendance log ins and temporary passwords

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Teacher suggestion for classroom access log in to CP Online Attendance from Amy Cortner:

Is it possible to assign a classroom username and password in ChildPlus to take care of attendance recording?

My worry is the way that we are doing it now, and in the future, the teacher must be the one responsible for the code. That means we are not allowed to take the classroom phone on home visits or into Parent Teacher Conferences because they will need to verify the code multiple times.

Also, when using my name to sign in it gives everyone access to my personal files, such as goals, reviews, and continuing education information. I am not comfortable giving that information to my TAs. It also could be used to access confidential information for our families TAs might not need to know, as well as DRDP reports and screenings that could be accidently clicked into and changed.  I hope that makes sense.

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Cooperative Educational Service Agency #11 Mail - Classroom Attendance Log In & Temp Password

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9/10/2024 Temporary Attendance Log Ins to center e-mails and agency cell phones

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9/10/2024 Temporary Attendance Log Ins to center e-mails and agency cell phones

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9.10.2024 Cooperative Educational Service Agency #11 Mail - Classroom Attendance Log ins- update

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Updates to the Daily Attendance and Meal Count Process (P1456) to include using the Daily Sign & Sign Out report (Report # 2316) in case of technology issues in the Attendance Digital Notebook. I also added a new page in the notebook that includes a link of to how to run the Daily Sign & Sign Out report (Report # 2316) and a link to the process for Updating Attendance in ChildPlus Online after technology issues.

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10/4/2024 Updates to Digital Notebook related to technology issues

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10/4/2024 Updates to Digital Notebook related to technology issues

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Cooperative Educational Service Agency #11 Mail - Presentation shared with you_ _Attendance in ChildPlus Online (Digital Notebook) bw_

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10/9/2024 ChildPlus Training Scramble Attendance Update

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10/9/2024 ChildPlus Training Scramble Attendance Update

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10.9.2024 Cooperative Educational Service Agency #11 Mail - ChildPlus Training Scramble Attendance update

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November 2024- January 2024: Visits to Centers to Talk to Staff Using the Attendance Module and Reports to Gain Feedback

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November 2024- January 2024: Visits to Centers to Talk to Staff Using the Attendance Module and Reports to Gain Feedback

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6/25/2024 Admin Meeting

Attendance Codes: Change from one drop-down code marked Health to two drop-down codes?

Health- sick (if both sick and have appt; code as sick)

Health- appointment

Why?

Health is the most widely-used absence reason

Breaking it down will give us additional information to help support families

Making, scheduling and keeping appts

Support during illness

Attendance records from the previous month will be automatically locked in CP online on day 30 of each month

7/10/2024

Absence Code Compilation for HS PIR for Chronically Absent Children

Health Related 187

Transportation 66

Family 103

Vacation 21

Mental Health 2

Unexcused 4

Disability Services 3

7/15/2024 Center Director Meeting

Clarification of when to use other and family discussed and additional guidance added to the guidance document.

Clarification on who should sign the child in (parent or child). Emphasis will be placed on that a parent/guardian would need to sign the child in.

Would like to explore bus routes as an option for entering attendance.

Notes can be entered to show why a child was absent for previous days. Status should not be updated after service date ends.

7/30/2024 Coordinator Training

A question came up in the Coord Meeting today for the Attendance training about whether children needed to be signed out in ChildPlus to receive Special Services (OT, Speech, PT, etc.) outside of the classroom.

I had thought that when children are not in Head Start care (with their Specials) that they had to be checked out to them; however, the current practice is to move their pictures to show them in the specials care and not check them out as they are still in the building. I can easily update the guidance and video if they would not need to sign in and out of ChildPlus.

Component Training Feedback/Requests

Clarification to include that when children leave our care (including for itinerant services) that they need to be signed out of ChildPlus and back in when they return to our care

Itinerant staff names and their service (example, Brandi Warner Speech) can be added to ChildPlus by CAs as release to contacts

When children leave our care for itinerant services they just need to be signed out when they leave our care and back in when they return. If they move to receive another service while already signed out, that does not need to be entered as they are not in our care at that time.

Children need to be signed in and out of care in the classrooms and at the bus (not at the front desk to keep the process consistent at all centers)

Update from ChildPlus that in the next update the requirement to sign in when leaving the parent check in screen to the Data entry screen can be made optional in the security (update date is unknown at this point)

Feature request submitted to ChildPlus based upon suggestion to request the ability to sign in/out multiple children with one signature for families with multiple enrollees and for children coming off bus and leaving with itinerant staff

Feature request submitted to ChildPlus to request the option to view the class lists alphabetically by first name for each user.

Suggestion to create an attendance user name and log in so that only attendance data can be accessed with that log in and that one log in can be used by all classroom staff.

8/14/2024

Teacher suggestion for classroom access log in to CP Online Attendance from Amy Cortner:

Is it possible to assign a classroom username and password in ChildPlus to take care of attendance recording?

My worry is the way that we are doing it now, and in the future, the teacher must be the one responsible for the code. That means we are not allowed to take the classroom phone on home visits or into Parent Teacher Conferences because they will need to verify the code multiple times.

Also, when using my name to sign in it gives everyone access to my personal files, such as goals, reviews, and continuing education information. I am not comfortable giving that information to my TAs. It also could be used to access confidential information for our families TAs might not need to know, as well as DRDP reports and screenings that could be accidently clicked into and changed.  I hope that makes sense.

9/4/2024

Guidance needed to show how to add/remove participant meals after the participant has been checked out. Guidance was created, added to the digital notebook and shared.

10/4/2024

Guidance on how to handle technology issues created and procedure established.

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Week of February 3-February 7, 2025

2/10/2025 Data review due to low ADA- discrepancies on the consistency of data entry coding noted. Friday snow make-up days skewed the data. Sick children and unexcused absences were the two largest absence reasons noted.

2/28/2025 Guidance Updates

After Kathy N. completed a thorough review of the entries for "Other" a determination was made to add examples of what might fall into each category and to add an additional category for absences due to enrollee not meeting program requirements.

An additional code may be added in the fall to break out weather-related transportation issues from transportation issues related to no vehicle/gas.

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February 3-February 7, 2025 Absence Reasons 

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Daily Attendance and Meal Count Process P1456

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3/19/2025 Follow Up From ChildPlus Meeting at Centers 

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3/19/2025 Follow Up From ChildPlus Meeting at Centers 

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Sharing of ChildPlus CQI spreadsheet and how to upvote feature requests created from their feedback.

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Cooperative Educational Service Agency #11 Mail - Center ChildPlus Meetings_ Next step!

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At the Data Management Meeting last Thursday a couple of updates were added to enhance the security and accessibility of the classroom's logins.

1. If there is staff turnover at your site with any person who had access to the classroom attendance logins; the passwords need to be updated after each staff change. The ability to update that password is also located under the little person icon.

2.  Over the summer the classroom usernames will be updated to remove treacher names to a system that the center director chooses. This could be colors, numbering the classrooms, or whatever system is decided upon and a guide will be added to the google drive. This was my mistake as I know how name changes can cause confusion and this is the best form and fashion that I can think of to remedy the issue. If you can think of a different system please let me know!

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Response Needed_ Classroom Attendance Log In Updates - bwarner@cesa11.k12.wi.us - Cooperative Educational Service Agency #11 Mail

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Response needed_ Classroom Attendance Log-in Passwords - bwarner@cesa11.k12.wi.us - Cooperative Educational Service Agency #11 Mail

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A year-end review meeting is held to evaluate the successes and challenges of the CP Online attendance transition, with a focus on continuous improvement.