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Expanded Learning in California Grantee Orientation Video: Grants 101

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Program Coordinators and Program Leaders must adhere to the following dress code:

-ASAS-LA Staff Shirt or Hoodie

(prior approval needed for uniform accomodations)

-No leggings,sweat pants, or shorts that are not knee length; jeans or slacks preferred

-Closed toe shoes; no crocs, uggs, sandals, or heeled shoes

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Punctuality is essential to ensure we have enough time to prep for our program.

ASAS-LA staff are required to Clock in/clock out ON SITE. Clocking in/out OFF SITE without prior approval will result in a staff WRITE UP or possible TERMINATIOn

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Personal Phone use should be kept to a minimum and used ideally during breaks and lunch.

Use of personal phones for reasons unrelated to program will result in verbal warning, write up, and possible termination.

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How to create Countdown/Blast Off activities

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How to create Countdown/Blast Off activities

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Student Early Release Policy Cheat Sheet

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Student Early Release Policy Cheat Sheet

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Early Release Policy

Edit the program hours to reflect your specific site program hours.

ADD your school name to the top right corner of the form

These are to be uploaded WEEKLY with Attendance. They are not submitted with the original Monthly attendance Submission

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ASAS-LA Elementary & Middle School Early Release Policy Form

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This form is intended for the Before School Program hours for students arriving after the 15min grace period of the start of our program

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How to Scan and upload attendance-NOTES APP_Revised10.25.23

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How to scan and upload attendance scanner

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How to scan and upload attendance scanner

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How to Scan and upload attendance-SCANNER

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230- ASES

310-21st Centruy/ before school program leaders

312- Before school program lead

615- ELOP

690- TUPE

530-Esser

627- Rosehills foundation

313- 21st one-time funding

715- program enahncement

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Meal waivers are to be signed forr each day a staff dedides to waive their lunch. Meal waivers are to be scanned and emailed to the following

elgene@la-allstars.org cc. OGM/PSS/Monica/Elena, Carlos Espino

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This form is used when there has been an out of pocket documented  PRE-APPROVED purchase.

Staff (PC & PL) SHOULD NOT be making out of pocket purchases for ANY reason.

Should you need an item urgently for the success of your program communicate with you OGM.

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Expanded Learning in California Grantee Orientation Video: 85/15

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Expanded Learning in California, Grantee Orientation: Quality Standards

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Expanded Learning in California Grantee Orientation Video: CQI- Continuous Quality Improvement

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MS 25-26 ASAS-LA Student Application [5]

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ES 25-26 ASAS-LA Student Application [75]

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How to send Incident Report to OGM/PSS + Monica

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How to send Incident Report to OGM/PSS + Monica

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Submit Program Plan to OGM/PSS

It is the expectation that PC leave a site program plan printed, & emailed to leadership/site staff prior to their departure on days PCs will be out.

It is the expectation that PCs have a program plan set for unforeseen circumstances should they be out.

The intent of this plan is to provide guidance to staff during PC absence and to ensure the team is equipped with everything they need to know and responsibilities are delegated amongst the team.

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Please download and edit to meet your site needs/information for day needed.

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Please download and edit to meet your site needs/information for day needed.

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Please download and edit to meet your site needs/information for day needed.

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Please download and edit to meet your site needs/information for day needed.

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download and edit based on site/staff information

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Office Ticketing System

With the region restructure now effective, the admin team has taken the opportunity to implement assignment changes for Andrew, so that our department may assist your team more effectively and efficiently.  So, starting this upcoming Monday, 8/5/2024:

Andrew Nunez. is now in charge of assisting:

andrew.nunez@la-allstars.org

Please note that this applies to Purchasing, Transportation, and Asset Management(Inventory).

Also, as some of you may or may not know, we have implemented a soft rollout of a new ticketing system through Zendesk.  Moving forward, any task, question, service-based requests sent to our department will be handled through this system, to ensure that every request received is handled efficiently, minimize oversight, and to promote accountability.

Moving forward, we at the admin department ask that any requests for the following categories be sent to the channels listed below:

Transportation – Transportation@la-allstars.org

Supply - Purchases@la-allstars.org

Payroll – Payroll@la-allstars.org

As we get used to this new system, we will be integrating other departments to this system. OGMs have been asked to turn in all purchasing, transportation, and payroll documents to accounting department moving forward.

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Milage Reimbursement

Milage coverage is only from work place to work place

This is due 1st of every month. If the first of the month is on a Saturday then it's due the Friday. OGM will not remind you.

You must attach supporting documents of turn by turn directions of your routes

When submitting submit to:

heidy.gastelum@la-allstars.org

monica@la-allstars.org

Your OGM & PSS

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This form must be filled out every day a student is picked up after the end of your program time.

It should be kept in a binder

Middle school student getting picked up past your program hours MAY NOT sign themselves out. An adult must sign them out.

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Quality Standards

The Quality Standards are not intended to serve as a compliance tool, but as the following:

A framework of clear expectations for all stakeholders.

A guide to inform the Expanded Learning Division's decision-making, e.g., technical assistance decisions, language in requests for application, and policy development.

A guide for program providers to assess their own programs in order to help determine what they are doing well and what needs improvement.

A guide for parents and youth to identify quality programming.

A guide for school principals and district superintendents to reinforce and advance key priorities.

A complement to other standards in the State of California focused on quality improvement, e.g., Learning in After School and Summer, Quality Self-Assessment Tool, Quality Self-Assessment Rubric, Center for Youth Program Quality, etc.

Expanded Learning in California-Grantee Orientation Virtual Workshops

In collaboration with the California Department of Education's Expanded Learning Division, the California Afterschool Network has created a series of Grantee Orientation Virtual Workshops to help Expanded Learning grantee staff strengthen their knowledge and understanding in the following content areas:

How to use the Grantee Orientation Videos and Activities

In conjunction with the Grantee Orientation videos, CAN has created activity outlines and materials for Expanded Learning professionals to use to facilitate internal training and professional development with their staff. The videos can be used for program quality improvement planning, watched over a series of weeks, used as part of an on-boarding process or even as a refresher at the end of the year!

For additional assistance please contact your System of Support for Expanded Learning for support.

Compliance and CQI

In accordance with California Education Code ( EC)sections 8422(a)(2) and 8484(a)(2), all state and federally-funded expanded learning programs serving elementary, middle and high school in California shall engage in a data-driven program quality improvement process. This requirement applies to programs funded through both the After School Education and Safety (ASES), 21 st Century Community Learning Centers (CCLC), and 21 st Century High School After School Safety and Enrichment for Teens (ASSETs) grants.

The EC Section 8484(a) further specifies that the department may consider these outcomes when determining eligibility for grant renewal:

A. To demonstrate program effectiveness, grantees shall submit, using the unique statewide pupil identifiers, for participating pupils who are unduplicated pupils, both of he following:

1. School-day attendance on an annual basis.

2. Program attendance on a semiannual basis.

B. Programs shall submit evidence of a data-driven program quality improvement process that is based on the department's guidance on program quality standards.

It is noteworthy that program attendance EC Section 8484(a)(1)(B) is cited as a key measure of a program's effectiveness. In fact, poor and sporadic attendance is often a reflection of more systemic problems in a program's operations. Thus, rather than focus on attendance in isolation, the law makes a direct link between attendance and program quality and requires that programs engage in a data-driven program quality improvement process.

In addition to submitting data through the Annual Outcomes Based Data for Evaluation, grantees are also monitored on Continuous Quality Improvement through Federal Program Monitoring (FPM). To learn more, visit the FPM web page. Programs are required to retain documentation of a data-driven quality improvement process, including, but not limited to: the CQI plan, evidence of stakeholder engagement, evidence of data collected (i.e.-surveys, focus group results, etc.).

Point-of-Service Quality Standards in Action Videos

This series of six videos highlights our Quality Standards in Action. The purpose of these videos is to serve as a resource to support the implementation of the Quality Standards for Expanded Learning in California.

For additional resources, please visit the Expanded Learning Division Resources web page.

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The Quality Standards are not intended to serve as a compliance tool, but as the following: A framework of clear expectations for all stakeholders. A guide to inform the Expanded Learning Division's decision-making, e.g., technical assistance decisions, language in requests for application, and policy development.

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Program Coordinators will be responsible for attending their Before School program once a month.

OGM will connect with PCs to coordinate monthly meeting dates

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ES students must be signed in by parent/gaurdian and signed out by program leader

MS students must sign themselves in and sign themselves out

HS students must sign themselved in and sign themselves out

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Cover Sheet

Student Pledge

Early Release Form

ASAS-LA Application (printed on an 8.5 X 11 paper)

Forms MUST be filled out in BLUE or BLACK ink ONLY

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ASAS-LA Elementary & Middle School Early Release Policy Form

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Office Ticketing System

With the region restructure now effective, the admin team has taken the opportunity to implement assignment changes for Andrew, so that our department may assist your team more effectively and efficiently.  So, starting this upcoming Monday, 8/5/2024:

Andrew Nunez. is now in charge of assisting:

andrew.nunez@la-allstars.org

Please note that this applies to Purchasing, Transportation, and Asset Management(Inventory).

Also, as some of you may or may not know, we have implemented a soft rollout of a new ticketing system through Zendesk.  Moving forward, any task, question, service-based requests sent to our department will be handled through this system, to ensure that every request received is handled efficiently, minimize oversight, and to promote accountability.

Moving forward, we at the admin department ask that any requests for the following categories be sent to the channels listed below:

Transportation – Transportation@la-allstars.org

Supply - Purchases@la-allstars.org

Payroll – Payroll@la-allstars.org

As we get used to this new system, we will be integrating other departments to this system. OGMs have been asked to turn in all purchasing, transportation, and payroll documents to accounting department moving forward.

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Average Daily Attendance Tracking Updates

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Average Daily Attendance Tracking Updates

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It is the responsibility of the Program Coordinator to ensure that their Attendance Tracker (found in attendance sharepoint) is updated daily along with attendance uploads.

Sr. Directors of Operations have asked OGMS to send weekly emails with each sites ADA for BS & AS. Calendar invites for ADA in BS & AS programming will continue.

In addition, each site will be required to have a visual of their ADA in program coordinator working space. This visual should be updated daily.

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ASAS-LA Classroom Cleanliness Form (weekly)

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ASAS-LA Daily Reflection Worksheet TK-2 (1) (1)