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is here: Travel on University business: new guidelines on sustainability | Research Operations Office (cam.ac.uk)

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Published on

As part of the University's commitment to carbon reduction, the Sustainability Team have consulted with stakeholders from across the University to produced new guidelines on sustainable business travel. The purpose of the guidelines, which were approved by University Council in March, is to support a reduction in non-essential business travel (particularly air travel) and its associated carbon impacts. They are not intended to limit essential travel.

The guidelines apply to all University staff and all students who choose to / are required to undertake travel as part of their learning or research. In summary, the guidelines recommend that:

Staff and students attend meetings and conferences virtually

Staff and students consider whether their travel is essential (guidance on defining this is provided)

Staff and students prioritise modes of travel that have the lowest carbon impact, and provide a hierarchy of preferred travel modes

Flights to UK destinations and to European destinations that can be reached by train within six hours from London terminals are discouraged

Where it is necessary to travel by plane, staff and students are strongly encouraged to offset the carbon emissions in accordance with the University's offsetting policy.

Please contact sustainability@admin.cam.ac.uk if you have further questions.

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Travel on University business: new guidelines on sustainability

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As part of the University's commitment to carbon reduction, the Sustainability Team have consulted with stakeholders from across the University to produced new guidelines on sustainable business travel.

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Incentivise sustainable choices: extra days of annual leave to allow for a more sustainable travel option where the journey will take much longer.

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Small bid to review uni travel policies?

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Collating a convincing evidence basis for Transportation policy (PHJ)

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Collating a convincing evidence basis for Transportation policy (PHJ)

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Types of evidence for policy/strategy/solutions:

Evidence of existing travel - monitoring

Documentary evidence of others'
Consultation (vertical)
Piloting feasibility

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https://www.chronotrains.com/

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This map shows you how far you can travel from each station in Europe in less than 8 hours.

Hover your mouse on the map to see the isochrones from that city, search for a station, or click on one of the examples below.

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Visualize where you can travel by train in Europe on this interactive map.

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https://www.ugent.be/en/ghentuniv/mission/sustainability/guidelines/travel/overview.htm

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What does Ghent University to reduce CO2 emissions from academic business trips? Which cities are easily accessible by train? And how can you get started yourself? Let us inspire you!

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https://www.gather.town/

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Gather gives distributed teams a digital space that brings everyone together.

The in-person moments you've been missing

Everything remote teams need to get work done

Premium support
(Premium Office plans only)

Why remote employees love Gather

Build a culture your remote team loves

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Work remotely side-by-side in digital Spaces that make virtual interactions more human.

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From 1st January 2022, PALS will no longer fund academic air travel within mainland UK or nearby Eurostar destinations. Rather all travel must be by rail or other sustainable means. This applies to travel funded by PALS for its staff and students as well as visitors.

According to a recent BBC article, around 2.4% of global CO2 emissions come from aviation. Together with other gases and the water vapour trails produced by aircraft, the industry is responsible for around 5% of global warming. " The climate effect of non-CO2 emissions from aviation is much greater than the equivalent from other modes of transport, as these non-CO2 greenhouse gases formed at higher altitudes persist for longer than at the surface and also have a stronger warming potential," Eloise Marais, from the Atmospheric Composition Group, at the University of Leicester, told BBC News.

Professor Peter Fonagy (Head of UCL PALS) supports the initiative: " The 'PALS No-Fly Zone', as with many of the other initiatives of our award-winning Green Impact Team, helps UCL move towards our shared ambition of a Net Zero Higher Education - a greener model of teaching, learning, scholarship and research that minimises environmental impact but also delivers increased accessibility." We are keen that all of our staff and students select the most carbon-efficient way of reaching their destination, even if this may not necessarily be the quickest or cheapest option.

Professor Mark Maslin, Professor of Earth System Science at UCL who has expertise in global and regional climatic change and has published over 175 papers in journals, comments: " UCL is one of the world's leading universities when it comes to both research and action on climate change. But we can always do better. PALS No-Fly Zone is leading the way by funding academic rail travel instead of high carbon emission air travel within mainland UK or nearby European destinations. This policy should be adopted by the whole of UCL as it will make a considerable difference to the carbon footprint of academics while encouraging networking and engagement with mainland UK and European colleagues."

John Draper (Head of UCL PALS Administration) adds: " The PALS No-Fly Zone is a great initiative as air travel has such a high carbon impact. I am proud that PALS have made this important first step and hope others can follow our lead ".

Dr Matthew Winning, Senior Research Fellow at the UCL Institute for Sustainable Resources, says: " Flying is absolutely one of the most important issues academia needs to tackle to play its role in solving the climate crisis. The PALS No-Fly Zone is such an important initiative and should be the standard for UCL policy in general. The onus should not be on individual academics to reduce personal emissions but happen through institutional level change and new norms. PALS is doing just that!"

When learning about the 'PALS No-Fly Zone', Hannah Knox, UCL Professor of Anthropology, said: " The PALS No-Fly Zone is a great example of how institutions can support the move to a zero carbon society. Air-travel is still a significant part of UCL's carbon footprint. The PALS no-fly zone offers a clear commitment to move towards a fossil free academia and I hope that other departments and universities will follow PALS lead."

Anna Vassova (President of the UCL Behavioural Innovations Society) adds the following: " Last year one of our Applied Projects Team had the opportunity to work with PALS on the research and planning phase of this project and we couldn't be more excited to see the PALS No-Fly Zone pledge launch! The UCL Behavioural Innovations Society fully supports the initiative, and we hope to see its positive effect on people's behaviour to help reduce carbon footprint. Starting big or small, all our behaviours matter and can contribute to this vision of a better future."

Professor Wendy Best, UCL Professor of Communication Science and Language Therapy, reflects further on the initiative with the following: " Saving time or saving humanity? Are we gaining time for ourselves by flying or time for our planet by travelling by train? Think twice, think green travel."

In addition to air travel finance, we are pledging to take the following steps and encourage others to do the same:

Walk or cycle if the meeting is local.

If walking or cycling is not feasible, consider public transport.

For longer journeys take the train.

When driving is the only practical option, consider sharing a car.

Flying is the least preferred option. If there is no other way of making your journey, try to fly direct or minimise connections.

To find out more about the UCL PALS Green Impact initiatives, and to get involved, visit our PALS Green Awareness webpage at: ucl.ac.uk/pals/pals-green-awareness
Timeline of others joining our efforts

15 February 2022: The UCL Queen Square Institute of Neurology (IoN) Executive Committee endorsed a new pledge for the Institute, which is the implementation of an IoN No-Fly Zone policy.

28 April 2022: UCL Division of Psychiatry sign up to the No-Fly Zone policy.

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From 1st January 2022, PALS will no longer fund academic air travel within mainland UK or nearby Eurostar destinations. Rather all travel must be by rail or other sustainable means. This applies to travel funded by PALS for its staff and students as well as visitors.

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GW4 Hub idea for international conferences

New forum for online conferences (inspired by Fortnite) - who would need to be invovled?

Vertical organsied series of discussions would help inform solutions.

What is acceptable? E.g. meat free mondays (with vertical aspect) - links with CAST work?

What is the pushback? Understanding the nuance around travel.

Gather the travel policies from different universities - evidence helps - GW4 co-ord? What do the policies say? Pick out key commitments.

What evidence is needed?

External stakeholders? Tech companies? Limitations on the scope. GW4 links with CBI and companies looking at sustainability solutions.

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Consultation on acceptance of policy - how do we do this? Would need to be agile and flexible?

Gathering GW4 travel policies - exploring key commitments. Could £ be used to carry out review? Would this be travel related to research and/or teaching and/or international travel

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Already done

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Evidence - Data on MSc student - exit travel (PHJ) - estimate air miles and carbon emission estimate.

Q - What would encourage international students to stay?

Q generated by students and international office.

How do you frame the message?

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- Fieldwork
- International travel

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- Conferences
- Field trips

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Lots of interesting relevant literature...

Academic air travel has a limited influence on professional success - ScienceDirect

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Academic air travel has a limited influence on professional success

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Lowering the growth in greenhouse gas emissions from air travel may be critical for avoiding dangerous levels of climate change, and yet some individu…