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In accessing and using information on University systems, I will comply with all applicable legislation, and regulations, policies and procedures of the University. I will only use this information in relation to my University duties and activities. I will not disclose any information that is subject to restrictions on disclosure.

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In accessing and using information on University systems, I will comply with all applicable legislation, and regulations, policies and procedures of the University. I will only use this information in relation to my University duties and activities. I will not disclose any information that is subject to restrictions on disclosure.

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IT takes a while to sort out when back on campus

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IT takes a while to sort out when back on campus

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Consistent approach to meeting format (online or face to face)

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Coming back to campus (commute) feels tiring

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Coming back to campus (commute) feels tiring

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Some of our processes need reviewing so that we don't fall back into old habits that no longer work effectively

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Some of our processes need reviewing so that we don't fall back into old habits that no longer work effectively

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Harder to get an answer quicker out of people sometimes

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Having a clear way of knowing who is working where on each day

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Having a clear way of knowing who is working where on each day

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Not wearing business wear has been a bonus (but will stuff fit anymore?!)

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Less creativity time as a team/in groups to generate ideas or problem solve

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Less creativity time as a team/in groups to generate ideas or problem solve

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Having a repeating cycle of who works when so after a while we know each others patterns, though this will probably be a fortnightly pattern for some people, rather than weekly.

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Having a repeating cycle of who works when so after a while we know each others patterns, though this will probably be a fortnightly pattern for some people, rather than weekly.

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A systematic method - to see who is where, when and what work is being completed. 

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A systematic method - to see who is where, when and what work is being completed. 

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Dedicated physical team time

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Openness, agreement and commitment to any changes in process we decide

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Openness, agreement and commitment to any changes in process we decide

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Balancing home/campus work against priorities at certain
times of the year.

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Ensuring we get to be on campus with all team members at some point (not only with the same people)

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Ensuring we get to be on campus with all team members at some point (not only with the same people)

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Knowing when people are going to be on annual leave 

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Knowing when people are going to be on annual leave 

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Dedicated space for online meetings/facilitation when working on campus

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Dedicated space for online meetings/facilitation when working on campus

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Build in regular reviews on how HW is working - learn and adapt

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Build in regular reviews on how HW is working - learn and adapt

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We will agree a set of COVID related principles e.g. on distancing and mask-wearing, respecting those who want to most 'cautious' approach without question.

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We will agree a set of COVID related principles e.g. on distancing and mask-wearing, respecting those who want to most 'cautious' approach without question.

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More transparency of what is happening and how everyone fits in

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More transparency of what is happening and how everyone fits in

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A lot more meetings than we had face to face - some are probably not necessary 

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A lot more meetings than we had face to face - some are probably not necessary 

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Every other Team Meeting is in person

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To agree downtime between online meetings - not back to back to avoid burn out

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One Wednesday Partner meeting per month is in person

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Clear approach for how we will run meetings with some people on campus and others at home

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Clear approach for how we will run meetings with some people on campus and others at home

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We will agree our core service hours i.e. times in which people can visit Roscoe and have a phone call answered, then do our very best to ensure we have team members available during those times.

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We will agree our core service hours i.e. times in which people can visit Roscoe and have a phone call answered, then do our very best to ensure we have team members available during those times.

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Invest in tech to make hybrid working work

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Invest in tech to make hybrid working work

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Being flexible when things don't go to plan

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Being flexible when things don't go to plan

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We commit to questioning whether things have to be done and/or done in exactly the same way as before

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We commit to questioning whether things have to be done and/or done in exactly the same way as before

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Use the Staff L&D Calendar to track in/out days and leave

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Meetings should be of 25 or 50 mins duration?

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Look at our processes to ensure they are as simple as possible to ensure max chance of success. Not everything needs a spreadsheet. use what we already have - calendars etc

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Core 'rota' with the minimum numbers we need to have on campus (e.g. one partner and one coordinator) and then others who have flexibility to work where they want on those days. That would mean we have core days and then flexible days (but aiming for 2-3 days a week on campus) or a personal preference

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Core 'rota' with the minimum numbers we need to have on campus (e.g. one partner and one coordinator) and then others who have flexibility to work where they want on those days. That would mean we have core days and then flexible days (but aiming for 2-3 days a week on campus) or a personal preference

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Use the SLD calendar as a way to record who is working where on each day. If there is any short notice change individuals have a responsibility to keep it updated

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Use the SLD calendar as a way to record who is working where on each day. If there is any short notice change individuals have a responsibility to keep it updated

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We dedicate some 'quiet' space for activities eg online delivery when onsite

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We dedicate some 'quiet' space for activities eg online delivery when onsite

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Recognise that one size doesnt fit all and we need to be flexible be that working hours, days in office, approach to attending meetings

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Hot desk space for individual work where office chat happens, and facilitation/online meeting space where people can have quiet when they need it

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Hot desk space for individual work where office chat happens, and facilitation/online meeting space where people can have quiet when they need it

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SLD Calendar (build) - or we have our own calendars open for team members to see where we plan to be and when

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SLD Calendar (build) - or we have our own calendars open for team members to see where we plan to be and when

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We will need a more planned approach to this with fewer total hours worked on campus.

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Only have meetings when really needed - and have clear output for those meeting 

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Only have meetings when really needed - and have clear output for those meeting 

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One day a week no meetings - online or otherwise 

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One day a week no meetings - online or otherwise 

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Some interviews and part of all Inductions should take place with an onsite element to start off with to introduce people to the team and establish relationships

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Some interviews and part of all Inductions should take place with an onsite element to start off with to introduce people to the team and establish relationships

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Use a booking system for rooms to avoid clashes

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Use a booking system for rooms to avoid clashes

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We need to keep an open mind on which of the categories we can accommodate in the team which in practice range from being on campus every working day, down to an average on campus of 1 day per week (which won't be appropriate for some roles) taking account of team working as well as the precise nature of a person's role.

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Coaching rooms to become online delivery rooms which can be booked by members of the team

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Coaching rooms to become online delivery rooms which can be booked by members of the team

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As this is an experiment, we need a way to gather progress and feedback to Project Group

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As this is an experiment, we need a way to gather progress and feedback to Project Group

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Rooms 1 and 2 will be available as 'office space' with room 3 reserved in its original purpose as a training room.

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e.g. we have one room set up for lecture capture and a fully recording kit - cameras, halo ring...this could all be used for blended learning and flip learning - to make better use of our time and resources...particularly for information heavy elements of the open programme.

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Team Charter Template - Hybrid Working- Safety Services

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Think about how we communicate to the Uni generally around availability of our facilities for people outside our team (coffee machine/ booking of rooms)

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Think about how we communicate to the Uni generally around availability of our facilities for people outside our team (coffee machine/ booking of rooms)

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Ensure no one is lone working. Always have 2 or more people in office on any given day.

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Ensure no one is lone working. Always have 2 or more people in office on any given day.

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Easier compartmentalism of contribution in meetings and offline working 

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Easier compartmentalism of contribution in meetings and offline working 

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An understanding of who is in on which day but also a recognition of flexibility within this

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An understanding of who is in on which day but also a recognition of flexibility within this

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Agree Testing before working in office. 

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Agree Testing before working in office. 

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resolving the conflicts on these posts between wishing flexibility and the demands for some meetings to be in person i.e partner or team meetings.

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not having to come in for some meetings because they are a type of meeting (e.g. partners) when the decision to 'ask' for an in person meeting should be based on whether its a type of meeting that would benefit from in person discussion. No point bringing people in to office just to update them

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the principle is surely meeting online so it is accessible to all

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Clear processes written in an agreed format and kept up to date for all key activity

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Clear processes written in an agreed format and kept up to date for all key activity

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do we need to hot desk since everyone already has a desk allocated? Own desk means own drawers=lockers

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clear, output based work to ensure autonomy and flexibility is possible.

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Every 3 months to assess how Hybrid Working is progressing to learn and adapt. Feedback on progress to the Project Group. 

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Every 3 months to assess how Hybrid Working is progressing to learn and adapt. Feedback on progress to the Project Group. 

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Follow the SLD COVID principles - keep 2m distance, wear a mask when moving around the office space, respect those who want a more 'cautious' approach without question.

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Follow the SLD COVID principles - keep 2m distance, wear a mask when moving around the office space, respect those who want a more 'cautious' approach without question.

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Online meetings - ensure downtime between online meetings so they are not back to back and to avoid burn out 

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Online meetings - ensure downtime between online meetings so they are not back to back and to avoid burn out 

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Front Office covers the core service hours: 1. Roscoe Building where visitors attend the 5th floor 0900 -1700 2. Phone calls answered between 0830 -1700. (TBC)

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Front Office covers the core service hours: 1. Roscoe Building where visitors attend the 5th floor 0900 -1700 2. Phone calls answered between 0830 -1700. (TBC)

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Question if the task needs to Stop / Start / Continue in order to 'Work SMARTER not Harder'.

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Question if the task needs to Stop / Start / Continue in order to 'Work SMARTER not Harder'.

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Use the Staff L&D Calendar to track in / out days and leave. 

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Use the Staff L&D Calendar to track in / out days and leave. 

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One partner and one coordinator have to be in the Roscoe Building each working day (2-3 days a week on campus). 

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One partner and one coordinator have to be in the Roscoe Building each working day (2-3 days a week on campus). 

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Online meetings must be of 25 or 50 mins duration, to allow for a break and / or preparation for next meeting, where applicable. 

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Online meetings must be of 25 or 50 mins duration, to allow for a break and / or preparation for next meeting, where applicable. 

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Processes, keep it simple! Develop processes to ensure work is carried smoothly. Make the process format consistent. Use processes effectively i.e. calendars v spreadsheets etc

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Processes, keep it simple! Develop processes to ensure work is carried smoothly. Make the process format consistent. Use processes effectively i.e. calendars v spreadsheets etc

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Remember one size doesn't fit all. We must be flexible about working hours, days in the office, and approach to attending meetings, on campus. 

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Remember one size doesn't fit all. We must be flexible about working hours, days in the office, and approach to attending meetings, on campus. 

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Meetings must only be arranged when really essential, and have a clear purpose and outputs expected. 

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Meetings must only be arranged when really essential, and have a clear purpose and outputs expected. 

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One day a week - no meetings, online or in person. 

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One day a week - no meetings, online or in person. 

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Interviews and Inductions must be assessed for onsite delivery, for the first few days. To introduce people to the team and establish relationships, as well as showing new starters processes and procedures.  

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Interviews and Inductions must be assessed for onsite delivery, for the first few days. To introduce people to the team and establish relationships, as well as showing new starters processes and procedures.  