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Drop in sessions

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Message from the top encouraging participation and explaining the why.

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Add to SWBOCES website

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Craft an engaging email/message for survey recipients so that they WANT to share their thoughts and will prioritize completing it.

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Dedicated time to complete

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Share results

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Before - Discuss during team and leadership meetings.

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Push out reminder in BTA bulletin

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Create flyer and post in staff rooms alerting them to when the survey will be pushed out

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During - Face to face announcements and encouragement to complete.

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Share results broadly related to SWOCES and more specifically with centers and schools.

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Tap into informal leaders.

Have informal leaders introduce the survey at a meeting

Develop a pitch line

Make flyer for reminders (something fun)

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Perhaps the QR code idea can be used for a reminder.

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Identify informal leaders that will remind people to participate

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Enlist union leaders and informal leaders to spread the word and promote

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Alert staff AHEAD of survey publication so that they know that's coming in mid/late-October.

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Share results not just via email, but maybe ask supervisors to share during staff meetings

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Put up reminder flyers

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Monitor completion rate and send reminders

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After - Results shared and welcome input on outcomes.

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How the work connects to value(s) whether financial or organizational values

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Review results for goals that align with the DEI Committee, SWBOCES goals or Strategic Plan.

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create step by step video or flyer on how to access survey

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Team/department leaders discuss it at staff meetings in advance of the survey's publication.

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Chat and Chews hosts by DEIC to discuss feelings about results

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Have spaces for people to gather and complete during lunch if necessary.

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Monitor for tech issues or difficulties with devices.

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Drop in to classes and offer to provide dedicated time for completion.

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Director and school leaders share center and school-specific messaging related to participation and importance.

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Encourage participants to engage to allow their voices to be heard.

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Track completion and provide fun incentives for completion.