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Arrange the stage by ensuring the scrolls, tables, stage party seating, is correct. Often the plants need to be re-arranged after the teleprompter is put into place. Put programs on the graduate’s floor seating.

Lauren M., Teresa D., Josephine M., Elizabeth S., Millie C., Sara Y.

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Under the direction of the line leads set-up for student and faculty lines.
Note: These volunteers are usually tent hosts the afternoon of the ceremony

Rosemary, Jose, Grace, Lynne, Will, Nicole R., Jasmine, Brad, Nicole D., Tracey, Aury, Ferguson, Juan, Stephanie Fallas, Alyssa Parsons, Sarah Mayorga, Deanna, Najwa, Chris, Sam Arcement, Amanda Turner, Steven, and Ning

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Hand out commencement program fans to guests as they arrive.

Doors open an hour before the ceremony begins (@2pm). Volunteers should be ready at their stations by 1:45pm at the latest.

Lead role: trains volunteers and confirms door assignments.

Trina, Rosemary, Yvette, Heidi, Adriane, and Tracey

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One volunteer is the LEAD for this area and becomes the line lead for the stage party.

Another volunteer stays in the room during the ceremony to watch valuables.

All volunteers assist faculty with their regalia for the event during line-up.

Lead should go over procession assignments with faculty first row and second row line leads. Lead times procession line up to be in sync with end of the student processions and cues faculty to march.

Lauren, Teresa, Josephine, Sara C., and Elizabeth

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Core group of volunteers places announcement cards in sign pockets.

Train all volunteers after lunch and assist during line-up and procession.

All volunteers assist graduates and faculty with academic regalia and finding their line-up position and prepping them for candidate procession into the U-Center.

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Will be the resource for all line-up questions and concerns from faculty and graduates. Provide supplies and support for tent host volunteers.

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The line-leads work in the line-up area prior to the ceremony and lead the student and faculty lines as they process into the UCenter. They then sit with the students on the floor and assist with cueing graduates and faculty to the stage and re-seating them. When the ceremony ends they lead the regression onto the field.

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These volunteers assist graduates as they come off the stage to ensure they do not fall on the stairs, are properly arranged for photos, and are sent in the correct direction to re-seat.

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Assist faculty and graduates as they approach the stage to ensure they have announcement cards and that the regalia is properly arranged.

stands throughout ceremony

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On-stage, Marching Order: pacer, scanner, card organizer, second deck, reader announcement cards runner

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On-stage, Marching Order: pacer, scanner, card organizer, second deck, reader announcement cards runner

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Enters the stage as graduates cue up to walk across the stage. This person sits at a table near the scanner and receives the scanned cards. The cards are carefully organized in the order in which the students proceed across the stage. The photographers use the organization of the cards to determine which student goes with which photo.

Enters the stage as graduates cue up for announcement. This person receives the announcement cards from the student. The pacer holds the student and card until the time is right for them to proceed across the stage. Then the student walks and the pacer hands the card to the scanner in time with the video feed. Stands throughout ceremony

Oversee the second deck of announcement cards near stage

In coordination with on-stage assistance and the reader this volunteer connects students with missing cards or cards that need to be announced by the reader. This usually includes cueing the reader, but may also include helping fill-out an announcement card.

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Everyone helps with cleans-up after the ceremony. This ensures that all of the Graduate Studies props and valuables such as the mace, faculty garb, and valuables left in the special events room are returned to the owners and/or the office.  Walkie-Talkies are collected and returned to the ARC Assistant Director.