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This website has many ideas for activities to use in a meeting. Need to hold a conversation about data? Search for data and you'll see a few activities to try. Each activity has detailed instructions and tips.

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Facilitation Techniques and Workshop Activities | Library

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Hundreds of group facilitation activities for workshops, meetings and training sessions. Find the best team building activities, energisers, process facilitation and leadership development techniques.

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Program-Specific Guidance

Child Care Health Consultation

Early Intervention

Virtual Coaching

Early Childhood Mental Health Consultation (ECMHC)

Other Supports

EveryoneOn offers a search engine by zip code that helps families identify low-cost internet options, computers, etc. near them. This website is also available in Spanish. Check it out at www.everyoneon.org.

PCs for People offers eligible families and tax-exempt 501(c)3 organizations with computers, computer repair, internet services and learning resources. To learn more visit https://www.pcsforpeople.org/.

Lifeline is a federal program that lowers the monthly cost of either phone or internet services. Due to COVID-19, Lifeline has temporarily waived usage requirements and general de-enrollment procedures until May 29, 2020. To get Lifeline, find a company near you.

HIPAA Requirements for Telehealth

Visit HHS.gov for more information.

Guidance on BAAs, including sample BAA provisions, is available at https://www.hhs.gov/hipaa/for-professionals/covered-entities/sample-business-associate-agreement-provisions/index.html.

Additional information about HIPAA Security Rule safeguards is available at https://www.hhs.gov/hipaa/for-professionals/security/guidance/index.html.

HealthIT.gov has technical assistance on telehealth at https://www.healthit.gov/telehealth.

Cyber Security Tips

Cyber threats and associated malicious acts through phishing, ransomware, malware, and hacking are geared toward tricking the unsuspecting user and acquiring access to their work computer and/or personal information. Attackers are expected to try to take advantage of employees working from home and will be attempting to trick them into taking actions (clicking links, phishing, responding to request) intended to hack your information. Now is the time to be vigilant and protect your information.

Be even more vigilant and skeptical of unsolicited email and watch for phishing attacks.

Be wary when opening emails and do not click on links from people you do not know.

Do not provide agency or personal information in response to an email, pop-up webpage, or other communication you did not initiate.

Make sure that the information on your screen is not visible by others in your home and lock your computer when you walk away from it.

Similarly, ensure that work discussions cannot be easily heard by others in your home (i.e. shut the door). Use a headset, if available, rather than speakerphone.

Do not allow others, including family members or roommates, to use your work computer.

Avoid using public computers and/or public wi-fi to access, process, store, or transmit data.

Do not permit others to have access to sensitive or confidential work information, e.g. computer or hard copy.

Store records at home in a secure manner, a private, closed, and locked place if possible, i.e. locked cabinet.

If transporting documents from your work location, do not leave documents visible and/or accessible in your vehicle. Lock them in your trunk if you must make a stop between your office and your home. Treat them as you would a laptop.

Do not share work passwords with others in your household.

Use a complex password or an easy-to-remember passphrase.

When transporting your laptop from your work location to a remote location, do not leave it visible and accessible in your vehicle. Lock it in your trunk if you must make a stop between your office and your home.

Conduct virtual visits that ensure privacy of the participant. Find a secure location in your home where you will not be interrupted or allow others at home to see or hear your visit.

Resources have been identified to guide programs and professionals as they implement new service delivery models utilizing available technology.
The following best practices were identified by Child Trends.

Research-supported technological outreach strategies:

Video calls. Many states are allowing providers to use video calls to parents to address families' needs for support. Parents as Teachers has partnered with the University of Southern California to test the use of video calls to offer home visiting services; preliminary research shows high rates of parent satisfaction. While video calls are a great way to reach families, not all families will be able to take advantage, and providers can support families through other means.

Texting and messaging apps. Telehealth may also include providing supports using texting or messaging services, and some research finds that these technologies enhance the effectiveness of programs.

Online content. Telehealth may also involve providing relevant information online. Some parenting programs that typically offer information to parents in a group-based setting have offered online versions of their programs to reduce barriers to access, finding that outcomes were the same for in-person and web participation. Programs that use online content for parents have found that online versions of parent support can improve outcomes for families and for children. Parent engagement with online content can be strengthened when providers check in with parents about the content and reinforce ideas.

Providers may need to adjust typical service delivery strategies to best recognize and meet the needs of families. For example:

Families and providers need technology support. When using video conferencing, technology glitches may affect the quality of interactions with families. Programs should provide support to both staff and parents to troubleshoot problems. Not all families will have regular access to web-supported devices for virtual visits (although some providers are offering open access to wifi during the crisis), so programs should provide a range of telehealth support.

Providers must be even more attentive to privacy concerns than usual during virtual visits, particularly around challenging topics such as depression or intimate partner violence. For example, a parent's risk is potentially amplified given that they or other family members may be in close contact with an abuser who is also practicing social distancing. Providers must be able to communicate with other practitioners who have expertise in these difficult topics and can provide additional services to families-both of which can be done remotely.

While the field is learning how to best implement telehealth, programs can also adapt strategies from traditional home visiting as they move to virtual visits during the COVID-19 crisis.

Good communication skills remain important to engage with families. To communicate well using video, providers should set up equipment to allow eye contact with the family to strengthen rapport. They should minimize distractions such as background noise and think carefully about what is in their background (for example, choose a blank wall as a backdrop).

Support to parents extends beyond the home visit. Programs can text to check in on parents or reinforce content between meetings. Texting to support parents can increase their overall engagement in the program.

It's important to create day and time boundaries for communication with families. Since telehealth technology is available around the clock, providers must be supported by programs to clearly set expectations and boundaries when they engage with families.

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Program-Specific Guidance Child Care Health Consultation Early Intervention Virtual Coaching Early Childhood Mental Health Consultation (ECMHC) Other Supports EveryoneOn offers a search engine by zip code that helps families identify low-cost internet options, computers, etc. near them. This website is also available in Spanish. Check it out at www.everyoneon.org.

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Lea estos recursos en español.
The GLP team is spread across the country with no physical office - we spend a lot of time planning, leading, and facilitating events online. We invite you to consider some practical tips from our collective experience with a learning-centered approach that can facilitate your work, strengthen team connections, and serve the goals you set out to achieve.
If you are not sure where to start, begin with this reflection from GLP Founder Jane Vella, An Observation Guide for Systems Change
Quick Guide to Online Learning Design

If you've been thrown unexpectedly into designing an online learning event, our Quick Guide is for you. This is an entirely self-paced online course that you can access on demand in Ruzuku. The Guide actively walks you through all the steps you need to create a powerful online learning experience or translate in-person learning to an online or blended experience.

The Guide lays out a streamlined and accessible process that you can use each time you design. By the end, you'll have a complete draft design.

When you buy the Guide, you also get one free design review (by email or phone) by a GLP Partner.

DR. JANE VELLA / Founder / GLP, INC.
"An amazing summary of Dialogue Education in an eminently usable form at an exceptional moment in global history. We know that QUICK has two meanings: fast, and ALIVE. I trust this virtual guide will travel the globe to bring online programs ALIVE with learning."
NEED MORE SUPPORT?

If you or your organization needs additional support, GLP can help. Some of our relevant projects include:

Learn more about our consulting and services.

ASK THE GLP TEAM

Contact us today to ask a question related to virtual learning assessment, design, facilitation or evaluation.
Ask Us Today >

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Connecting Virtually: A Toolkit for Success - Global Learning Partners

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The GLP team is spread across the country with no physical office - we spend a lot of time planning, leading, and facilitating events online. We invite you to consider some practical tips from our collective experience with a learning-centered approach that can facilitate your work, strengthen team connections, and serve the goals you set out to achieve.

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This column includes activities

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This column includes content ideas and templates

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Coaching Virtually: Encouragement and Tips

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Coaching Virtually: Encouragement and Tips

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Shared by Ty Johnson @ Early Learning Ventures

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Shared by Ty Johnson @ Early Learning Ventures

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Certified CLASS Observation Feedback Form

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Certified CLASS Observation Feedback Form

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Shared by Ty Johnson @ Early Learning Ventures

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Certified CLASS Observation Feedback Form 2022

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Virtual Meetings Jamboard Template - Google Jamboard

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Group Meeting Agenda, Downloadable Template

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Group Meeting Agenda, Downloadable Template

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Glossary of Meeting Terms

What is Fist to Five?

The Fist to Five is a technique for quickly getting feedback or gauging consensus during a meeting. The leader makes a statement, then asks everyone to show their level of agreement with the statement by holding up a number of fingers, from 5 for wild enthusiasm (Jazz hands!) down to a clenched fist for vehement opposition.

One way to define the Fist to Five scale. Make sure to clarify what 0 to 5 mean for your group.

Learn More

Related Lucid Blog Posts

Related Templates

Related Glossary Terms

Consensus (Decision Making), Gradients of Agreement, Plus-Delta

Like this page? Share it!

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The Fist to Five is a technique for quickly getting feedback or gauging consensus during a meeting. The leader makes a statement, then asks everyone to show their level of agreement with the statement by holding up a number of fingers, from 5 for wild enthusiasm (Jazz hands!)

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Shared by Ty Johnson @ Early Learning Ventures

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Small Group Meeting Agenda_Downloadable Template

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Small Group Meeting Agenda_Downloadable Template

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Now that many meetings have quickly gone virtual, there's no lack of advice about how to run them productively and efficiently. But there's an emotionally intelligent step that can easily be missed.

Have you checked in with your teammates to ask how they're feeling? Since you can't check in with your team in-person or read body language, it's important to ask.

Brené Brown, the vulnerability researcher and professor whose TED Talk is one of the most-viewed in the world, has a masterful way to ask this question so people will give an honest answer.

Asking people point-blank how they're feeling might not work. How many times have you heard "I'm fine," or "I'm OK," when you know that's likely not the case?

Start team meetings with a quick, two-word check-in.

To gauge how people are really feeling, Brown has her entire 30-person team do a short exercise before kicking off a Zoom meeting. Everyone gives a two-word feeling check-in.

The brilliance of this is two-fold: First, it's super short. It doesn't take long for everyone to give their answer. It gives permission for people to quickly name their feelings without judgement. Second, it acknowledges that we humans often feel many things at once.

"What I'm seeing right now are these weird paradoxical feelings and emotions," Brown said when she spoke about it on her podcast, Unlocking Us. She used herself as an example. "I am exhausted. I am hopeful. I am weary. And I am grateful."

Practice positive self-talk, even if you're feeling terrible.

Brown's guest on the episode was Dr. Marc Brackett, who runs the Yale Center for Emotional Intelligence.

Brackett said this rush of confusing emotions was normal -- as normal as things can be while you're living and working through a pandemic. In these uncertain times, you can hold space to feel both anxious and optimistic.

"Our brains like to tell ourselves stories," Brackett said. "I think it's a helpful strategy. It's a self-talk strategy. I've got to be hopeful. I've got to be grateful. I've got to get through this. Having that positive self-talk makes all the difference."

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How Brené Brown Runs Emotionally Intelligent Zoom Meetings

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Now that many meetings have quickly gone virtual, there's no lack of advice about how to run them productively and efficiently. But there's an emotionally intelligent step that can easily be missed. Have you checked in with your teammates to ask how they're feeling?

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Canva is an online tool to create visual graphics--can be used to create presentations, Jamboard backgrounds, etc.

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Learn how to design with Canva. Thousands of tutorials on how to design like a pro, explore typography, design trends, color and more!

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The Use of Teleconsultation in the Early Childhood Consultative Workforce: An Evolving Service Delivery Strategy_Dec 2022.pdf