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1. Set usage expectations (a. 30-45 min per subject per week, 20 min. learning games)
2. Actively monitor and respond to student progress
3. Encourage small group rotations
4. Promote toolbox: differentiation resources

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1. Plan & Communicate Testing Plan
2. Prepare & Motivate Students
3. Actively Proctor (Note: First Diagnostic automatically assigned)
4. Track Completion w/Diagnostic Status Report

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i-Ready Login | Log In to i-Ready Connect

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i-Ready Login for students and teachers: Access i-Ready personalized instruction and adaptive assessments for mathematics and reading online.

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See i-Ready In Action - Watch the Video Tour

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From the assessments suite to the practical, actionable data and personalized instruction for each student, get a quick overview of what i-Ready is all about.

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-Google suite
-Google classroom
-Google meets
-Jamboard

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1. HIDOE-assigned user accounts inactive for three or more months (i.e. no logins or file uploads) will be deleted as they pose a security risk and tie up valuable system resources.

2. Users are responsible for their account(s). Users should make appropriate use of the system and network-provided protection features and take precautions against others obtaining access to their computer resources. Individual password security is the responsibility of each user.

3. Users are forbidden from using techniques designed to cause damage to, deny access by legitimate users of computers or network components connected to the Internet or result in the loss of the recipient's work.

4. Users shall not use another user's account or password without proper authorization from their supervisor (e.g., principal, VP, CAS, director, AS, etc.) and the system administrator.

5. Users are forbidden from circumventing security measures on school or remote computers and the HIDOE network.

6. Users shall not download, install or run security programs or utilities which reveal weaknesses in and/or bypass the security of a system. For example, the users shall not run password cracking programs on any of HIDOE's computer systems or install rootkits which bypass system security.

7. Users are prohibited from sending unsolicited, commercial and/or offensive e-mail.

8. Users are prohibited from using any form of electronic media to harass intimidate or otherwise annoy another person/group.

9. Users shall not make copies of system configuration files for their own unauthorized personal use or to provide to other people/users with unauthorized uses.

10. Use of HIDOE network resources to illegally distribute or duplicate unauthorized copyrighted or licensed material is prohibited.

11. Use of the HIDOE network to post, send, or retrieve pornographic material, inappropriate text or graphic files, or files that could damage the network (i.e., files containing malware/worms/viruses) are prohibited.

12. Use of the HIDOE network system in a manner that encumbers system and network resources to the point that usage causes interference with others' services is prohibited.

13. HIDOE network and computing resources shall not be used for political lobbying or outside interests not related to HIDOE business.

14. HIDOE is a non-commercial user of the web and use of the web must remain non-commercial. No personal money-making activity may be conducted through the use of HIDOE computing and networking resources.

15. HIDOE is not responsible or liable for materials in violation of copyright laws. Users are responsible for the content of their postings and obtaining all necessary permissions or licenses for any material used.

16. Users shall not make unauthorized copies of copyrighted software, except as permitted by law or by written approval from the owner of the copyright.

17. Sending or receiving unlawful information via electronic communications; using electronic communications illegally in ways that violate local, state, federal, or international laws or statutes are prohibited.

18. Users shall always cooperate with requests from the system administrators for information about the users' computing activities.

19. Users are requested to report any weaknesses/compromises in HIDOE's computer security, any incidents of possible misuse or violation of this agreement to the proper authorities by contacting HIDOE's Enterprise Infrastructure Services Branch via email: eisb-sas@notes.k12.hi.us.

20. HIDOE reserves the right to investigate and monitor any accounts, servers, or machines suspected of policy violation. HIDOE reserves the right to disconnect any device or freeze an account during the pendency of any investigation.

21. HIDOE reserves the right to disconnect any device that is the source of malicious or suspicious activities without notice until the machine in violation is cleaned or fixed.

22. HIDOE reserves the right without notice to freeze and delete an account that is engaging in activities that violate HIDOE's policies or is the source of spamming, abusive or malicious activities.

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Flyer

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Apps being used and have data sharing agreements with:

Canvas Learning Management System

Google Workspace

GoGuardian

Turnitin

Nearpod

EdPuzzle

Canva for Education

Adobe Spark Video (age 13+)

Adobe Sign

Screencastify

Kami

Kahoot! (w/nicknames)

iReady

Remind

OverDrive (E-Book Collection)

Panopto

Padlet Backpack

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Official Google Meet Help Center where you can find tips and tutorials on using Google Meet and other answers to frequently asked questions.

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Official Jamboard Help Center where you can find tips and tutorials on using Jamboard and other answers to frequently asked questions.

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Official Google Classroom Help Center where you can find tips and tutorials on using Google Classroom and other answers to frequently asked questions.

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The Digital Transformation for Learning Plan includes continued support for a Learning Management System (LMS) as a way to provide schools with the opportunity to utilize distance learning to provide high-quality and engaging learning, access to courses not currently available at all schools,

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Once you start your meeting, the Cisco Webex Meetings app will open.  You should review the Conducting Webex Meetings recording before starting your first meeting.

Click the Share icon (box with an arrow pointing up) to share content on your computer

Click the Camera icon to start/stop your video. You will need a camera on your computer for this feature.

Click the Mic icon to mute/unmute your audio

There are modules for Chat and Polling participants

As a host, you can record your meeting, but clicking on the red dot icon

Quick Tip: Use Webex Meeting to record tutorials/lessons as MP4 videos (see Asynchronous Learning).

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Webex - Scheduling a Meeting (Via Google Calendar)

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Webex - Scheduling a Meeting (Via Google Calendar)

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Scheduling a Webex Meeting and inviting participants is now easier than ever.  HIDOE G Suite users now have the ability to schedule Webex Meetings directly from a Google Calendar event.  There is a little bit of one time setup required.

1. First, be sure that you're logged into your enterprise G Suite account.  Once logged in, click the waffle (9 dots icon) in the upper-right to open the Google Apps and select Calendar.

2. Create a new calendar event by clicking on the Create button in the upper-left

3. Enter a Title and Date/Time for your event

4. If this is a recurring event, set those options

5. Click on the Add Conferencing drop-down. You should have 3 options: Hangouts Meet, Webex meeting, and Webex Personal Room meeting.

1. Choose Webex Personal Room meeting to include your Personal Meeting Room (PMR) information in the calendar invite

2. Choose Webex meeting to create a new scheduled Webex meeting

6. The first time you select one of these Webex options, you'll be prompted to Authorize and Login to the link your G Suite account and your Webex account.  This step only needs to be completed once.

1. Click the Authorize link

2. Select your enterprise G Suite account - <employee_id>@k12.hi.us

3. Scroll down and click the Allow button

4. Click the Log in link

5. Select your enterprise G Suite account - <employee_id>@k12.hi.us

6. Scroll down and click the Allow button

7. Your Webex meeting information should populate below

8. Add any participants to the Add Guests section

9. To attach files to your calendar event, in the Description section at the bottom click on the paperclip icon.  Any files you attach will be sent to your event guests.

10. Click the Save button

If you need to change the date or time of your meeting, edit your Google calendar event and the Webex meeting information will update accordingly.

All HIDOE staff have an account that allows them to host a Webex meeting with a maximum of 1,000 participants.

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The easiest way to schedule a Webex Meeting is to use the G Suite calendar integration.  Using the G Suite integration allows you to schedule your calendar event in your calendar, create a Webex meeting, invite participants, and distribute attachments in one fell swoop.  Recurring meeting can also be schedule in the same way.  The G Suite integration does have some limitations, so if you need advanced options, you can schedule using the instruction below:

1. Once signed in to the Webex web portal, click on the Schedule button

2. If your view does not look like the above, you may be in Classic View.  In the upper-right corner, click the link for Modern View.

3. Enter a name for your meeting in the Meeting Topic field

4. Set a password for your meeting or accept the default password

5. Set a Date, Time, and Duration for your meeting.

6. If this is a recurring meeting, check the Recurrence box and select appropriate options

7. Enter email addresses for your participants.  The Attendees box will search through the HIDOE directory to help you find HIDOE participants.  Attendees do not have to be within the HIDOE.

8. Click the Show Advanced Options to see more options (key options highlighted below)

1. Audio Connection Options > Entry and Exit Tone - Set a beep or announcement when participants join or leave your meeting.  If you are having a large meeting, it is recommended that you set this to No Tone.

2. Scheduling Options > Alternate Host - Check this box if you want others to be able to host your meeting.  Keep in mind that all HIDOE employees have a host account, so will be able to host this meeting.

3. Scheduling Options > Meeting Options - Check/Uncheck any modules you want in your meeting

4. Scheduling Options > Attendee Privileges - Check/Uncheck any options you want in your meeting

9. Click the Schedule button

All HIDOE staff have an account that allows them to host a Webex meeting with a maximum of 1,000 participants.

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Scheduling a Webex Meeting in Modern View

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Webex meetings may have participants that access through the web browser, desktop/mobile app, Webex Board, or phone (landline/non-smartphone).  Webex Meetings support any combination of these participants using audio and/or video.  Obviously, phone participants will not see any screen sharing content or other participant's video, but they can still listen and contribute via audio.

Participants invited to the meeting will receive an email message like the one below. This message contains all the information needed to join a meeting.

1. Click on the link provided in the message

2. Enter their name and email address

3. Enter the meeting password

4. Click the "Join Now" button

Participants who do not have access to a computer or smartphone/tablet, may opt to just call in to the meeting using the Join By Phone information.

For the best experience, it is recommended that your students download and install the Webex Meetings client app.  There is an app for macOS, Windows, iOS, and Android. They can enter the meeting ID and meeting password in the app to join a meeting. Installing the app, helps to eliminate issues with browser compatibility which are hard to document and troubleshoot since there are so many variables: operating system, browser being used, browser extensions/plugins, popup blockers, etc.

If your participants have trouble accessing the meeting, they can troubleshoot the issue by checking the Cisco Webex Troubleshooting page.

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Answers to our most frequently asked questions

Join a Webex Meeting

Applies To: Webex Meetings

Webex | Record a meeting

Applies To: Webex Events (Classic),Webex Training,Webex Meetings,Webex App,Webex Webinars

Switch to a Webex Paid Plan (for Free Accounts Created after March 17, 2020)

Applies To: Webex Meetings

Use virtual backgrounds in Webex Meetings and Webex Webinars

Applies To: Webex for Service Providers,Webex Webinars,Webex Meetings,Webex Events (Classic)

Sign-in issues with Webex

Applies To: Webex Meetings,Webex App,Webex for Service Providers

Troubleshooting Webex Meetings

Applies To: Webex App,Control Hub,Webex Events (Classic),Webex for Government,Webex Hybrid Services,Webex Meetings,Webex Site Administration,Webex Support,Webex Teams,Webex Training,Webex Webinars

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Answers to our most frequently asked questions Join a Webex Meeting Applies To: Webex Meetings Webex | Record a meeting Applies To: Webex Events (Classic),Webex Training,Webex Meetings,Webex App,Webex Webinars Switch to a Webex Paid Plan (for Free Accounts Created after March 17, 2020) Applies To: Webex Meetings Use virtual backgrounds in Webex Meetings and Webex Webinars Applies To: Webex for Service Providers,Webex Webinars,Webex Meetings,Webex Events (Classic) Sign-in issues with Webex Applies To: Webex Meetings,Webex App,Webex for Service Providers Troubleshooting Webex Meetings Applies To: Webex App,Control Hub,Webex Events (Classic),Webex for Government,Webex Hybrid Services,Webex Meetings,Webex Site Administration,Webex Support,Webex Teams,Webex Training,Webex Webinars

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1. Open a web browser and go to https://hidoe.webex.com

2. In the upper-right corner, click on the Sign In link

3. Enter your <employee_id>@k12.hi.us email address (the same email you use to log into your enterprise G Suite, Infinite Campus, and ServiceNow).  Do not use your named alias; you must use your employee ID.

4. If successful, you will be directed to the Microsoft Azure single sign-on portal (beach scene) where you will enter your <employee_id>@k12.hi.us email again.

5. Enter your password

6. If successful, you will be logged into the Webex web portal

There is a Webex Meetings app for macOS, Windows, iOS, and Android.  You can download the app and log in using the same credentials as above.

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Quick access for help please call: (808) 564-6000

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Submit a help desk ticket

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Quick Reference Guide

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Quick Reference Guide

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Webex Teams Quick Reference Guide 20191010

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Quick Reference Guide

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Schedule an appointment for 1-on-1 or group consultation & coaching: hvln@k12.hi.us

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Information for HVLN HOT School LMS Administrators

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Canvas for Elementary displays a simplified interface and experience designed for young learners.

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Hawaii Virtual Learning Network - Training

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Onboarding and ongoing training and support are provided to promote successful teaching experiences in the learning management system.

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Submit a ticket

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Kāhea Kim
Data Processing User Support Technician (DPUST)
Email: kahea.kim@k12.hi.us
Ph: (808) 784-6098

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Due to the extremely large volume of campaign registration requests, please note that campaign approval is now taking 2-3 weeks because of the backlog with downstream carriers and providers as we approach the deadline for registration. Number pool requests (where you need to add > 49 numbers to campaigns) are also taking up to 4 weeks. Please note that these should only be requested once your campaign is approved. Please expect delays in campaign approval turnaround times. If you have submitted your brand and campaign and are currently awaiting campaign approval, messaging capabilities will not be impacted. If you have not yet created a 10DLC brand and campaign, messages might be subject to filtering from downstream mobile operators. If you are receiving errors when sending messages, please create a brand and campaign prior to raising a support ticket.

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Due to the extremely large volume of campaign registration requests, please note that campaign approval is now taking 2-3 weeks because of the backlog with downstream carriers and providers as we approach the deadline for registration. Number pool requests (where you need to add > 49 numbers to campaigns) are also taking up to 4 weeks.

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Official Google Drive Help Center where you can find tips and tutorials on using Google Drive and other answers to frequently asked questions.