# data[].attributes.body
Calamity Fund: Php 1,866,017.14 as of March 10, 2025

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- Attended coordination meetings with the VFT Head regarding the preparation of the Ancop Volunteers Empowerment Summit (AVES).

- Scheduled coordination meetings with areas and IPs funded by AICI

- Reviewed and approved Field Coordinators' itineraries, deployment plans, and budgets for assigned areas/IPs

- Deployment of FCs to the assigned regions

- Submitted the documentary requirements for applying Auxiliary SWDA to the DSWD Standards Bureau.

- Conducted the School Partnership Orientation and the MOA signing at the Philippine School for the Deaf to be funded by the Central C.

- Monitored the C-List submission compliance of the areas

- Attended the Big East Alumni Career Convocation.

- Endorsed Field Coordinators with new assignments to their respective sectors and provinces.

- Assisted the Donor Coordinators with the scheduled sponsors' visit.

- Distributed endorsement letters for Field Coordinators' deployment to the areas.

- Posted the fund transmittal status and followed up with areas that had missing requirements.

- Assisted Bros. Steve Maningat, Don Rebueno, and Ed Chavez with RDSAC's distribution of the second half of the funding and the validation of the 184 students endorsed and funded by AGW.

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Human Resources

Recruitment

1. Newly Hired

1. Mary Bernardine Renacido- Writer, February 1, 2025

2. Mirriam Gutierrez - Consultant, February 1, 2025

3. Renewed Consultants effective Jan to Jun 2025

Bros. Efren Tompong, Romy Hukom, Arni Macapagal, William Daquigan, Art Valdellon and Sis. Jo Tiongson

2. Resigned

1. Leonor Campomanes - January 23, 2025

2. Leyn Angel Arellano - January 23, 2025

3. Jileen Marquez - February 21, 2025

Maternity Leave

1. Joana Diaz until March 22, 2025

2. Chery Demecais until April 6, 20205

Payroll

1. Complete Transition of PAYROLL from GMC HR to CAGFI HR

2. Employees' 2316 already submitted to BIR - February 28, 2025

Training

1. TNA2025 done as of January 31, 2025

2. Training attended/Conducted

2.1 Labow Law 101 - January 23, 2025

2.2 Generations in the Workplace-February 10, 2025

2.3 Data Privacy Orientation was conducted February 24, 2025 -32 attendees

QMS

1. TUV Audit - HR OFI - 2

2. Approved HR Quality Objectives as of January 31, 2025

3. Approved HR Forms

Clearance, Leave, Log in and Out, Overtime Authorization Forms

ADMIN

Request Log-Transportation Services

1. Innova - 13

2. Grandia - 14

3. Travis - 1

Repair and Maintenance

1. Quarterly Fumigation is done- February 15, 2025

2. Installed door HRandAdmin office - March 8, 2025

3. General Cleaning of 4 ACs - March 9, 2025

Others

Attended the January and February GMC OSHC Meetings - every 2nd Tuesday of the Month.

Assisted February and March 2025 MCG

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1. The hiring of Multimedia artists, too many requests, and needing help to edit. 7 months now for recruitment.

2. Prayer Leaders for Communal - Most of staff didn’t want to lead the prayer. (Schedule, and assign field workers assigned in PMC just like during the pandemic)

3. Too many inhouse requests

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1. VFD Coordination Meeting Conducted

February 7, 2025 – Metro Manila

February 19, 2025 - North & Central Luzon

February 20, 2025 - South Luzon

February 26, 2025 - Visayas

February 27, 2025 - Mindanao

2. ANCOP VEST

Theme: Commissioned to Love (John 21:15-19)

Coordinated with CDP and ESP

Coordinated with CME

Sessions

The Heart of Jesus

Living the Call to Love

Plenary/Breakout Topics

ANCOP Primer/Appreciation

VF Implementation Guidelines

ESP - Volunteers Agreement

CDP - HOA Update & other topics

ANCOP Pin as appreciation for our volunteers

Schedules:

Mar. 15 - East Sector

Mar. 22 - North Sector

Apr. 9 - West Sector

Apr. 12 - South Sector

Apr. 26 - North & Central Luzon (Bulacan)

May 10 - Central Sector, MIMAROPA

May 17 - CALABARZON (Batangas)

May 24 - Visayas & Bicol

July 12 - Western and North Central Mindanao

July 19 - North Eastern Mindanao

July 26 - SEM & SCM

3. MWPR

Orientation:

SEM

Batangas

West C

Pampanga

UK

Canada

Feb 6 & 11, 2025 via Zoom

4. VFD

CDP - Shelter - Abra - Mar. 5-7

- meeting with Bishop & LGU

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1. AVC's NetSuite project solution is ready for deployment once the renewal and additional user access for 8 users—four for DR and 4 TL for FO—are granted.

2. The renewal cost for Oracle NetSuite is $1,852.20 for current users, which may change with the addition of more users.

3. There will be a NetSuite Buildathon on March 21 at 8 AM in the Makati Head Office, Almmia. I will attend this project, which will be developed in FO to add functionality for generating annual, monthly, and weekly reports.

4. On March 25, Oracle invited me to attend the Learning Lab at Fairmont Hotel Makati to represent ANCOP. This Learning Lab will cover some functionalities and updates in NetSuite for NGO/Foundation sector users.

5. PMS for the first quarter is currently underway and managed by Bro. Brian. We are updating our PMS manual to align with our forthcoming Data Privacy policies.

6. monitoring of the ANCOP server as a replacement for speed test monitoring.

7. An assessment of our internet speed has been completed, and we have allocated at least 50 Mbps for ANCOP.

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1. Coordination CATTC Sticker Installation

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1. Need to coordinate and finalize details for ANCOP VEST

Apr. 12 - South Sector

Apr. 26 - North & Central Luzon (Bulacan)

May 10 - Central Sector, MIMAROPA

May 17 - CALABARZON (Batangas)

May 24 - Visayas & Bicol

July 12 - Western and North Central Mindanao

July 19 - North Eastern Mindanao

July 26 - SEM & SCM

2. ANCOP VEST

ANCOP Pin as appreciation for our volunteers budget

3. VFD - CDP

recommendation: take note in the process to include Parish and Diocese

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HR Manual - finalizing, target to finish until March 31, 2025

Employee Handbook - target to finish for the 2nd Quarter

Retirement Plan for ANCOP Employees - target to finish for the 2nd Quarter

Hiring of Multimedia artist, VFD Coordinator, - limited applicants/ Request CME to repost the pub mat

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1. The Excel database is difficult to load because of its large amount of data.

2. Integration with the NetSuite system.

3. The special email mailboxes are nearly full, the same as another site of our SharePoint

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1. ANCOP Team Building - April 4-5, 2025 - Beach

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1.) ATM transmitted 2nd half South B

55 Elem/Hs AGW funded

1 college - Oman funded

ATM feedback -Okay, and waiting for another training.

2.)AGW 2024 Area's admin has been transmitted to their respective banks, na ang lahat na pina dalhan natin ng Admin share is 90 including Metro Manila.

3.) Received 2nd tranche budget from SMDC Abra Housing Project amounting to Php59,913,017.87. We issued OR and Certificate of Donation

4.) First Notice letter updates. (Unliquidated fund)

56 Letters sent 28 responded 14 complied but submitted partial.

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5.) Transmittal and Liquidation Status.        

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5.) Transmittal and Liquidation Status.        

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1. Every year we always encounter return fund from the areas. Our concern is what if ATM is already mandated in releasing fund, how can we prevent this concern. Regardless, how can we prevent from arising return every time we release fund.

2. Concern on IP's Return of fund where values formation is separately release to areas. Example: ST. Martin returns the fund due to terminated scholar but VF from Bulacan reported as liquidated. (Supposedly will return the full amount).

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1. Opening Prayer - Bro. Evan Buban

2. Call to order

3. Approval of the last Minutes of Meeting

4. Departments' Updates and Action Plans

1. QA/Compliance - ROmy H

2. Field Operations - Janni Bagapuro

3. Donor Relations - Cielo Ventures Jr

4. Calamity, Disaster and Relief Program

5. Community Development Program-Evan Fucal

6. Values Formation and Development-Jam Rubillos

7. Finance - Jo Tiongson

8. Human Resources and Administration-Che Buban

9. Communications, Events and Marketing- Inigo Buenaventura

10. Information and Technology- Khobi Locsin

5. Other Matters

6. Closing Prayer - Bro. Evan Fucal

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Agenda:

2024 Strat Planning - Action Items.xlsx

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1. Revise the ATM Flowchart process

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Rotary requested adjustment of WOW Clinic deployment for 20k from 22k

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- Resignation of Jileen Marquez: Recommended that HR approves part-time employee Marry Grace Metran, a graduating sponsored student taking BS in Social Work from East B, to review, tag, and upload all reports submitted by Big Central.

- No Replacement Yet for Leynangel Arellano: Tin Pichay has voluntarily agreed to take over the monitoring of the CABARZON area. Hiring of FC to replace Leynangel.

- Extended Leave for Joana Joy : Joana has requested a one-month extension of her absence from work to recuperate from her heart condition. We are awaiting clearance from her cardiologist before she returns to work. Christine Joy Dalisay replaces Joana as the FC for Big East during her absence.

- Increasing Number of Sponsored Students in MIMAROPA and Northwestern Luzon Region: Recommended to hire an additional Program Officer, Mark Daseco, a former OccMin FTW, to manage MIMAROPA and RDSAC. Meanwhile, John Mark will oversee Northwestern Luzon (NWL) and all IPs (IPs) in the rest of Luzon.

- Concerns Regarding Mariel Gian Bualat : Recommendation was made for Kurt Navarra, a former DM worker and PIT, to take over Mariel’s responsibilities. However, this request was declined by GMC’s Executive Director. Need to identify another candidate to replace Mariel for assignments in Mindanao.

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- CAR 19 for closure (pending)

- OFIs identified during Recertification Audit

- Meeting with the DSWD Standards Bureau last week of March 2024

- National Fund Raising Permit application through DWSD's Harmonized Electronic License and Permit System (HELPS)

-4 Manpower Request for BIG CENTRAL, CABARZON,MIMAROPA & MINDANAO

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FIRST HALF for SY2024- 2025:

1.  Submission of COE/CL to Donor Areas – 100%

2. Download of funds for S1                        -  100%

TERMINATION AND VOLUNTARY WITHDRAWAL UPDATES

The Total Number of TR and VW reports is 466, or 4%, out of 10357 sponsored students as of 10 March 2025. The majority of the reason for the Termination Report is stopped shooling/dropping/failing or 1% out of 235 TR reports; it indicates that the sponsored struggling in school. While the majority of the reason of the Voluntary Report is Employment or 0.75% out of 231 VW Reports it indicates that most of the VW sponsored students wanted to help their families.

COORDINATION MEETING CONDUCTED

1. AICI funded sites – to explain budget for S2-using SY 24-25 funding

2. Cebu and Laguna – re AGW updates

3. AICI operations meeting

4. Singapore – concerns on remittance

5. New Zealand- Conduct Orientation and catch meeting with the New Executive Director of ANCOP New Zealand

5. DR monthly meeting to resolve deadlines, timelines of QA and other requirements.

NETSUITES

1. Final Walkthrough with Netsuite – Vida, Zar, and Cielo - DONE

2. Requested for 4 slots for DR users

DONOR/SPONSORS VISIT

1.  Canada – PCCF, Ribramonte Couple

2. AUSA     -   Golf4fund

DONATION FROM QATAR- Already received

9 Big Boxes—Donated by Philippines International School Qatar (PISQ)

1. Pantay Elem School

2. City of Mandaluyong Science High School

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DOWNLOAD OF FUNDS- For 2nd Sem

1. 18.13% or 1,910 – Slow fund downloads due to the non-submission of requirements.

NO REMITTANCE

1. Canada- Confirmation list and follow-ups were conducted last March 7, 2025; promised to process this week

2. USA- Remittance from AUSA to CAGFI estimated date is on March 11, 2025

3. SINGAPORE- Fully paid for SY2024-2025;

Issues on Remittance: Due to the 20% cap set by the Archdiocese on money remittances to the Philippines, the priority is the GMC collection remittance (First Fruits and Tithes). There is only a pledge to give PHP 1.5 million annually to ANCOP. As a result, Incoming College 1 and 2 will be removed from the ESP list of Singapore.

(emailed MOM to Bro Boyet and Efren dated March 6, 2025

4. UAE-approved advance of the PHP10,944.945.00 for the 2nd half.

For the PHP 11,107,890.00 advance payment for the 1st semester, the remaining amount they need to pay is PHP 1,692,190.

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DONOR REQUEST

1. UAE

Report from Tito Andy of CFC UAE

A concerned member from CFC UAE visited Bani, Bataan and suggested repainting the ANCOP marker/signage at the ANCOP site.

PERSONNEL

1. Requested the temporary assignment of Arnel to DR to assist May in the complete submission of AUSA requirements.  The assignment has to be finalized once the workload of Arnel is finalized between DR and QA.

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Updates:

TVET Calapan Oriental Mindoro in partnership with DATEM & DMCTTC

February 17 – 28, 2025

Venue: DIVINE MERCY CHAPLAINCY

Pachoca, Calapan, Oriental Mindoro

39 trainees

Out of 39 trainees 13 passed the Trade Test and will undergo Medical Test for employment and will be deployed on March 5, 2025 to one of the project site of DMCI

1 Student is a graduate of Civil Engineer for direct employment of DATEM

DATEM will return after 2 weeks to do trade test for those students who did not pass the trade test.

Action Item/Pending:

follow up of trainees for Trade Test

Challenges:

Participation of local CFC

VF topic

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UPDATED Status:

Energized = 66 Units

Occupied units = 27

Purchased Fire Extinguishers for the Equipment rooms - 5pcs 10lbs CO2 chemical Fire Ex

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SMDC INDIGO - ABRA

Conducted site visit/inspection and met with CFC, Bishop Jaucian and LGU thru Atty. Trina for VF concerns

SITE DEV/SUPPORT FACILITIES - 69.09%

1. Sewage Treatment Facility works - Application of Waterproofing and Fabrication of Manhole Cover

2. Fabrication of Elevated Water Tank

3. Steel and Fabrication works for the Basketball court

4. Installation of Street Lighting

5. Installation of Electrical Poles

6. Formworks and Concreting of Sidewalk, Curb, Gutter and Portland Cement, Concrete Pavement (PCCP)

UNITS/HOUSING - 63.88%

1. Masonry - Formworks and Concrete pouring of Stair Footing and columns, CHB Laying for walls

2. Plumbing works - Fabrication and installation of PVC Sewage Line and waterlines

3. Loft Framing and Roof Framing

4. Electrical rough-ins (abang)

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1. The registration to the NPC has been completed, but there are difficulties with the payment needed to fully comply.

2. Data Privacy Orientation is done-32 attendees.

3. Privacy assessment in progress.

4. Still seeking DPO training, or I will include it in my elective class next semester.

5. March 17, 2025 10AM - Meeting with Atty Grace Panagsagan and Mito TAyag

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1. The hiring of VFD Coordinator. 3 months now for recruitment

2. Pending: QO, QOMs and OFIs

3. Low compliance of VF monitoring report from Areas

Submitted: Agusan del Sur, East A and B

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HOUSING UNITS (Phase 2) - 81.35%

1. Concreting and Masonry Works

2. Roof Framing/installation of roofing and Steel works

3. Electrical works

4. Plumbing works

5. Painting of Exterior and Interior Walls

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Purchase and Replacement of the AVR (Automatic Voltage Regulator) worth 28,000

Turnover of established control and monuments/markers - Mar. 04

Meeting with the Mayor and SMDC - Mar. 07

Install internet connection to be shared by CAGFI, HOA and community store.

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1. include FO EMT in the NetSuite

2. uploading EMT files.

3. PMS policies align with data privacy

4. Revise the SLA with MIST - March 21, 2025

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PROGRESS - 96.85%

1. Architectural works:

Finishings for floor, wall and ceiling

Painting works

Installation of doors and windows

2. Plumbing and Sanitary works:

Installation of Septic Tank and Plumbing fixtures

3. Electrical works:

Installation of lighting system and power system and grounding system

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CHALLENGES
1. RCMPD - WOW CLINIC
- Need to deploy (partnership) to 6 Rotary Community to close the grant

2. Manpower for Deployment/Medical Mission (medical). Already mentioned and brought this concern with tito Bernie

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UPDATE
1. Deployment Conducted
Feb.1 - Lobo Batangas - 155 patients (9 xray patients)

2. Deployment Schedule
March 30 – VIPs for IPs: a Rotary Partner
(Porac, Pampanga)
April 5 & 12 – West C
April 25-26 – Unisan, Quezon
May 3 or 10 – Makati with RCMPD

3. Meeting with HR
- Offsetting of ANCOP employees with official request from Health

4. FDA License of UAE MC
- on going application of LTO (we have to start for initial application)

CHALLENGES
1. RCMPD - WOW CLINIC
- Need to deploy (partnership) to 6 Rotary Community to close the grant

2. Manpower for Deployment/Medical Mission (medical). Already mentioned and brought this concern with tito Bernie

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1. CAGFI received new ISO 9001:2015 Certification from TUV Rheinland valid from 11 Feb 2025 to 10 Feb 2028.

2. February EXCOM MOM regarding completion of 2024 Strategic Planning Action Items were done by Management and summarized by Riam.

3. Interested Parties in CAGFI CSS were identified as from CFC - MM, L, V, M and International. CSS be reported in QMS IM.

4. FRTDDL Dashboard for First Sem was presented by Arnel in coordination with Riam.

5. Compliance Report for FO done by MG submitted to ED/ OM

6. Liquidation Report for FIN done by MG submitted to ED/ OM

7. TUVR NC on Botolan, issue resolved by CDP-PS through the Barangay.

8. TUVR NC on DPA, DPA Orientation last 24 Feb. done c/o Khobi, resource persons: Bro Mike and Atty Regine

9. FIN had ATM Pilot at MM-South B, clarify with DSWD signatory requirements

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1. Meet with Bro Mito regarding DPA implementation as instructed by ANCOP Board - March 17, 2025 10AM

2. FIN to Revise ATM Flow Chart and submit copy to ANCOP Board

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1. Delayed CARs and OFIs - TBR in the QMS IM

2. FO - Escalation Policy implementation

3. FIN - Escalation Policy implementation

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REPAIRS of BOOSTER PUMPS (USWAG Iloilo) -

Booster Pump of 1A and 2A needs repair again.

1A Water Tank - 2 Level switch and 2 Float Valve - need to inspect by Vykim

Filler Pump. Pump 1(for building 1) and Pump2(for Bldng 2) need to be repaired again.

STP Vent need to extend upwards para hnd mag.exit malapit sa units sa 4th floor yung gases. Nakabgay na ng SI gnagawan na ni charles ng quotation.

1A ground floor fire hose not yet replaced by VYKIM

Technical Staff for Utility Rooms, LGU still hiring for STP, Electrical, Fire Pro.

KIM:

-Temporary Power account in More power - Hindi pa na deactivate ni Vykim. baka tanggalin yung eletric mother meter sa pole 2 kapag hnd nabayaran yung bill ni temporary account.

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Salcedoville:

1. Finalize and Execute the RROW (Road Right of Way) Agreement

2. Schedule the meeting with the landowners to discuss the turn over process and requirements

3. Schedule visit for the Starlink installations and DHSUD HOA Orientation

USWAG Iloilo

1. Continue with the rectifications

2. Internet connection for the beneficiaries

Discuss during the ANCOP VES the revised HOA Manual and best reporting practices & submissions

Settle ISO deliverables (OFI etc.)

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1. Provide report re GMC 1M donation for Typhoon Kristine

2. Pulong Mindanao report - installation of Gabion wall

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1. Assistance and Documentation with ANCOP Events: Coordination meetings, TVET, Golf 4 Fun, Convocation, MWPR, etc.

2. UK Requests - Video and Sharings

3. Articles for TVET and MWPR

4. ANCOP Volunteers Summit Assistance on Saturday

5. Sticker Design of CATTC Mini Bus and Travis

6. AGW preps, AGW Letter for venue, AGW kit

7. AGW logo - Collabration with CFC Ablaze

8. Ongoing TCDSB Immersion

9. Timely Zoom Assistance/Zoom Room Requests

10. ANCOP Social Media Calendar for presentation (Mary)

11. Ongoing SOLD Talk PPT

Ongoing Immersion Planning

1. UK - June 26 to July 8

2. Australia - June 2025