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I planned to share best practices

Elida

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Attendance Scenario & Reflection Questions 

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Attendance Scenario & Reflection Questions 

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Lorin

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Introductions

Warmup

Housekeeping: need to know/do

Resource Sharing

Problems/solutions: best practices

Close out

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I planned to have CSDs introduce themselves to build community & to have 2 seasoned CSDs share best practices around Family Engagement.

Andrea

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Open time, meetings CSDs for the first time, sharing updates

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the links should be sent out to participants before the day of the neeting

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CSDs connected together, supported each other and shared resources

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We need to have access to share the screen.

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Participants were engaged and the conversation was insightful.

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Participants were engaged and the conversation was insightful.

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CSDs were able to share a wide variety of approaches for attendance improvement. We were able to create a bank of strategies.

Lorin

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Time to share best practices EM

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Problem/solution sharing

A lot of great feedback and notes taken around common issues that CSDs face.

Resource sharing.

CSDs connecting - some for the first time.

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The CSDs who could join connected and reconnected in some cases.

The best practices around Family Engagement were shared and well received.

Participants were engaged and appreciated the opportunity to connect.

Andrea

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Didn’t work at first.

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planned to get feedback on challenges in role. EM

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It was a great opportunity to share resources

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Were hard to navigate. A little confusing for CSDs also.

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Separate zoom link for Bronx cohort in order to do breakout rooms and identifying CBO Supervisors as additional breakout room facilitators

Lynn

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Planned to intentionally have time for them to talk to eachothr

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Intros - name/district/school/grade levels

OCS FYIs - FY24 Fiscal and ops manuals (CTL/Federal funding), A&N assessment reminder, Looming budget cuts

Best Practice discussion - Attendance (touching on partnerships, family engagement, STH, SEL/Mental Health, New Arrivals)

Close-out - one learning/takeaway

Nuree

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They were engaged and helpful towards one anothe

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To plan for CSD cohort time. It would have been great to have reps from other offices there to answer CSD questions and/or provide resources. Like FACE, SMHMs, STH, etc.

Although with the time we had it went well.

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They shared resources in real time EM

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Screen share, large capacity for more CSDs to join, one platform to avoid confusion and/or reduce logistical burden.

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CSDs who registered did not receive any of the emails with the link to join Splash!.

Some CSDs were confused by the multiple links they received and ended up in the wrong rooms.

Some CSDs, including one of my presenters, could not get into Zoom room because of capacity and gave up trying to join.

Need to be able to share screen in break out rooms.

Andrea

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I have some superstar CSDs who are always eager to share. I also set it up so that I framed this time for them to feel comfortable to share challenges and ask questions/solicit suggestions.

I also took notes and will be sharing with the entire cohort by Monday.

Nuree

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Discussion about asylum seeker families.

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Discussion about asylum seeker families.

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We planned to check in and talk about forming partnerships. It included a presentation of a CSD who shared resources focused on the asylum seeking families.

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Lorin

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The CSD's in my group to the time to support a new CSD who was a bit nervous about her role. They gave her sound advice and encouragement and she left the space feeling lighter

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The scenario questions served as a jumping off point for actual issues happening in the schools.

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Hard to do tech and facilitate content

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With Streamyard/splash email/event link. Having PMs focus on tech support made it challenging to get people into the event, and then switching to Zoom, a lot of folks were unclear what link to use, where they were supposed to go to, how to continue to the workshops after cohort time. Too many platforms, and hurdles to just gain access to the virtual event and cohort rooms (one emailed me while I was facilitating that they couldn't get into the cohort room)

Nuree

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Knowing exactly what they plan is for moving around the virtual spaces to alleviate confusion or maybe more familiarity with various platforms so we can help CSD's

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Breakout room were created for some PMs and not others -

Improvement - DSSs and/or Lisa share PMs in attendance with others

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Participants locked out due to capacity.

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Opportunity for CSD's to get to know each other, share "good" stories.

Arlene

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CSDs were able to have face time with each other, they are not in this alone!

Arlene

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Tech

I saw some CSDs leave after cohort time

Arlene

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Virtual interaction and meetings are different than being in person. Is there training, tricks and tips to use in planning a presentation that is virtual? What are the best practices that can be used for virtual meetings? This would also align us in our presentations.

Audrey

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Started with CSDs sharing a success and/or a challenge this school year. Then based on a survey of topics CSDs wanted to cover, spent majority of the time on family engagement. I pre-selected 3 CSDs with strong family engagement to be panelists as I asked them questions like what is your strategy and how do you measure success, what's one mistake you've made and how have you learned from it, etc. Ended with open question time. - Rachel M

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CSDs were very engaged and asked great follow up questions of our panelists. Many offered advice to those who posed a problem they were having. Could sense connection and camaraderie. -Rachel M

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So many of my CSDs couldn't get into my breakout room (let alone the main room). Because of all the tech issues, I couldn't focus as well on the content and spent most of my time troubleshooting rather than deeply listening/learning. Communication and logistics around this needs to be greatly improved. - Rachel M