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Research IT Updates _ Your Monthly DA Newsletter

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Science and Engineering Doctoral Academy - The University of Manchester

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With a worldwide reputation for high quality research and teaching, we are dedicated to empowering doctoral researchers in science and engineering to become leaders and innovators. We provide a dynamic research environment that supports your growth, helping you reach your full potential while laying a solid foundation for future career success.

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The Doctoral Academy Hub is open 10am - 4pm.

You can find us on 4th Floor, Core 4 of Nancy Rothwell Building. You can also reach us via our contact number (0161 529 3049) or email (contact email addresses found below).

We are here to answer any administrative PGR related queries. These include:

PGR support & welfare

PGR policy advice & guidance

CDTs, PGRTAs, Dual & Joint Awards

Studentship funding & consumables

Progression & assessment (including eProg support)

Change of circumstances (including interruptions & withdrawals)

Placements/fieldwork

Coordination & delivery of PGR events

PGR Reps support

Thesis examination

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My Manchester connects you to Blackboard, online Library services, University email, your timetable and more.

You can login to My Manchester at my.manchester.ac.uk, entering your University username and password.

Take a look at these video guides to help get you started and learn how to access key tools you need for your studies and essential services, such as your timetable, email, Library account and many more useful apps.

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If you don’t have access to a computer to carry out your research, then you can request a laptop through our IT Services Team.

The University of Manchester is committed to providing a laptop to every new Postgraduate Researcher to help you to carry out your research.

Once you have created your IT account  you can submit an application for a laptop. Further  information and instructions on how to apply can be found here.

For a standard specification laptop, you will need approval from your supervisor. If you require a higher specification laptop, you will need approval from either your supervisor or the relevant budget holder.

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Please contact your Ops team for desk allocation. You can find their contact details in the useful contact section.

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Progression and welfare support queries:
FSE.doctoralacademy.progression@manchester.ac.uk

Funding and RTSG/consumables:

FSE.doctoralacademy.funding@manchester.ac.uk

PGR Experience queries:

FSE.doctoralacademy@manchester.ac.uk

Examination and submission:

FSE.doctoralacademy.exams@manchester.ac.uk

Dual/Joint/PGR Teaching Associate Queries:

fse.doctoralacademy.specialistprogrammes@manchester.ac.uk

Centres for Doctoral Training queries:

Find the contact details for your CDT

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Instructions for accessing buildings within the Science and Engineering Faculty, divided by Schools and Institutes, can be found here.

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Outside of normal building operating hours entry to Nancy Rothwell and Engineering B Buildings is by swipe card access only.

Postgraduate Researchers who require access beyond the stated opening times will therefore need to ensure that their ID Card has been activated to allow for extended access. Please note that this also applies to technical areas and the internal access doors to the workspace on Floors Three to Six.

If you are not based in Nancy Rothwell Building or Engineering Building B you can find instructions here.

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Interactive Map and University Welcome Website

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Interactive Map and University Welcome Website

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To help you find your way around the University please visit the interactive map.

There is also lots of welcome and induction information on the university website.

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Council Tax and Confirmation of Study Letter

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Council Tax and Confirmation of Study Letter

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Full time students are normally eligible for council tax exemption provided that everyone at the address is aged 18 or over and they are all full-time students or student nurses. If students share their address with someone who is not a full-time student, different councils operate different reductions for the property. If students rent an address with two or more joint tenants who are not full-time students, there is no reduction and the full amount for the property is due. If students live in a hall of residence, they are exempt from council tax automatically.

You can get a paper Council Tax Exemption Certificate and request a confirmation of study letter from the Student Service Centre using the enquiry form.

For more information, please visit the Student Support website and the Council Tax Guidance. You can also see here for help with more University Letters.

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It is a requirement that all postgraduate researchers at The University of Manchester create an ORCID (Open Researcher and Contributor ID) and make it known to the University. ORCID is a non-profit organisation supported by a global community of organisations with interest in research.  ORCIDs provide a unique research identifier that distinguishes individuals from other researchers and links their professional activities. Registration to ORCID is free and will mean that research outputs can be tagged and tracked more easily throughout their career. ORCIDs are now routinely being requested by publishers and funders and it is therefore important that all researchers create an ORCID and make it available to the University.

More information can be found here.

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It is important that you are aware of relevant University regulations and the Code of Practice and that you are familiar with their contents and requirements.  The main Regulations and Policies appropriate to your programme can be found via the Doctoral Academy website.

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You can find all the information you need for getting started with the library here.

The Library supports the research community with a series of workshops, online resources and drop-in sessions.  Researchers can:

Choose from a selection of workshops including Shut up and Write, writing retreats, enhancing your public speaking skills, systematic reviews, managing the challenges of research and reference management

Draw on our online training resources available any time (completion of these counts towards PGR training hours)

To see the full range of workshops, drop-in support and online resources visit My Research Essentials via the Library website:

My Research Essentials

Specialist Library Support

Library locations and opening hours

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Certain systems and services require you to verify your identity when logging in. Duo is the University’s 2-factor authentication provider.

Click this link for more information and how to set up Duo.

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Throughout your degree, you’ll have access to a wide range of development opportunities. These are organised by the Researcher Development team, who support PGRs across the university through workshops, events, and resources focused on:

Managing your project

Research skills

Communication

Personal development

Networking

Career planning

You can explore upcoming workshops and resources here: Researcher Development for PGRs

If you’d like to hear more about what the team offers in person, sign up for: An Introduction to Researcher Development for PGRs and Research Staff in Science and Engineering

The Careers Service also offers tailored 1:1 support for PGRs. You can book appointments or find more info here: Careers Service for Postgraduate Researchers

Stay Connected

The Researcher Development team share news, workshops, and opportunities on their channels:

LinkedIn: Researcher Development at Manchester

Bluesky: Researcher Development at The University of Manchester

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SafeZone is our mobile app designed to help keep you safe and give you extra peace of mind across campus.

You can use SafeZone to:

'Check in' any time of day – to keep you safe on campus, if you’re studying or working late or alone on campus

Quickly and discreetly call for assistance – whether it’s for first aid or in an emergency

Keep up to date – notifications sent directly to your phone if there is an incident on campus

Wellbeing assistance – get access to support 24/7 to help you care for your own wellbeing

IT help – contact our IT team for help

Find out more about SafeZone.

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Undertaking a postgraduate degree can be a stressful time, and it is very important that you look after your physical, mental health and wellbeing during your research.

The University has many support services available to postgraduate researchers which can be found via the following links:

General Student Support

PGR Specific Support

Counselling and Mental Health Service

Disability Support

Student Support: Taking Care of Your Wellbeing

In addition, the Doctoral Academy has a Support Team who you are able to contact if you have further queries: FSE.doctoralacademy.progression@manchester.ac.uk

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Pure is the University’s research information system, which allows you to record, share and promote your research here at Manchester.

There is a wide range of information you can add to your Pure account, including details of your publications, conferences you attend, placements you may undertake, presentations you give, as well as ample free-text space where can add information about your area of research and details of your qualifications and career to date.

You can then showcase your profile on the University’s Research Explorer portal.

You can access Pure using your University username and password here.

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Please find your Ops teams' contact details below:

Chemistry Ops chemistry-ops@manchester.ac.uk

Chem Eng Ops CEOps@manchester.ac.uk

Computer Science Ops CSOps@manchester.ac.uk

EES Ops EES-ops@manchester.ac.uk

EEE Ops EEEops@manchester.ac.uk

Materials Ops materials-ops@manchester.ac.uk

Maths Ops maths-ops@manchester.ac.uk

Physics OPS PHYS-OPS@manchester.ac.uk

MAE Ops maeops@manchester.ac.uk

CEM Ops cemops@manchester.ac.uk

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Supervisors and co-supervisors are academic staff responsible for your research programme and environment.

You should have frequent informal meetings with you Supervisor (at least every 2 weeks) and quarterly formal planning meetings and also meet on a regular basis with your co-supervisor.

A PGR Advisor (Pastoral) is an independent academic staff responsible for pastoral support and advice, and ensuring you are making good progress and being properly supervised.

It is recommended to meet at least once or twice each year with your PGR advisor.

You will be informed shortly who your assigned PGR advisor is.

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Becoming a Graduate Teaching Assistant (GTA)

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Becoming a Graduate Teaching Assistant (GTA)

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If you are interested in taking up GTA work, you can visit the FSE GTA Hub which has information about how to apply, training and contracts.

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If you are in receipt of a stipend, we will be contacting you directly with further details of how to receive your stipend payments shortly. Usually, you will receive your stipend within 10 working days after completing your registration and providing your bank details to the university. For further information, please refer to the expected Award Payment Dates.

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General information is available on Student Support | Immigration and Visas | The University of Manchester

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Information about change of circumstance (including Submission Pending, Fieldwork, Interruption, Extension, Change of Supervisor, Holiday and Special leave) can be found here: Change of circumstances - Science and Engineering Doctoral Academy - The University of Manchester

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This guide is designed to support your access to LinkedIn Learning, an extensive library of expert-led, on-line courses that can help you enhance your communication, leadership, and technical abilities, whether you're gearing up for internships or your first job.

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The following School SharePoint sites have important information about your Operations teams including:

Fees and expenses

Finance

GTAs

IT equipment (excluding laptops)

Procurement

School of Natural Sciences - Home

School of Engineering - Home

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Canvas – your central learning environment

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Canvas – your central learning environment

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Throughout your time studying at The University of Manchester, you will use Canvas to navigate your course, access course material and lecture recordings, submit assessments, and more.

You can find out more about Canvas, how to download the Canvas Student App and access guides, videos and support here.

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Full-time Mature students are eligible to apply for a 16-25 railcard, which can save up to 1/3 on train fares in the UK. Begin the process on the National Rail website. Bring your printed form to be stamped at the DA Hub.

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You can print from your own device or from one of our PC clusters following the instruction here.

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Find out how to connect here.