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How do you link the possibilities of our programmes to trends, developments and needs (on youth work and youth participation) in your country?

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What did you change over time to get more out of your team/use the programme better. Or how did the local context change during the last few years and how did you adapt your organisation to it? (Take organigramme with you).

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Launch survey on operational capacity check amongst NAs

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Launch survey on operational capacity check amongst NAs

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When are you doing it?
what questions do you ask?

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IT tools for double funding/mult. submission

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IT tools for double funding/mult. submission

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some days different applications appear than on others (PL)

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- listing complaints about organisations
- internal 'problems' with the organisation

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the calendar for the use of funds should foresee the checks before the grant award decision

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the calendar for the use of funds should foresee the checks before the grant award decision

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- Check how many projects are ongoing (applicant / partner)
- a phone call can clear up things
- if the organisational capacity is insufficient FR rejects all projects

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-experience in youth work (CV and websites)
- timely submission of final report
- Any complaints
--> reduce prefinancing payment
--> some NAs have internal commitees

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Agencies are unsure whether they have the 'legal' basis to reject applications

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Agencies are unsure whether they have the 'legal' basis to reject applications

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Will to cooperate with E&T regarding the suspicious cases procedures

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Will to cooperate with E&T regarding the suspicious cases procedures

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NA’s experiencing volumes of applicants from organisations across key actions and sectors. What are you doing as NAs to protect the good reputation, impact and quality of Erasmus+ youth.

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How do you deal with non-functioning IT tools – what workarounds do you use for example for final reports, how do you communicate it to the beneficiaries etc? Migh be good to share these practices.

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How to prepare for the coming change and Artificial intelligence and project applications – how to approach the issue? Are there any measures to find them, try to dissuade beneficiaries from using them, are you aware of the capabilities and have you tried it yourself etc?

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How to create an environment for staff to perform their best/how do you inspire staff (how to support them in their work, how to link to the colleagues in the network, etc.)?

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Many of our NAs have seen a significant growth both in the size of the organsiation as well as regarding their internal structure. Some NAs have implemented hiercharchical layers and created position for heads of the respective programmes E+/ESC who deal with the in-depth implementation of the programmes while Hedas of NAs have increasingly become managers of the organisation as such. We would like to establish a management working group within the network to bring together those people who mainly work on the programme implementatation on an operational and daily level. (Manfred)

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Additionally to Manfred's proposal which is great and much needed, there are positions within some NAs regarded as compliance officers who take care of programme implementation rules, procedures, exceptions , checklist etc. They would also benefit from network to exchange practices and ideas. Maybe this is also part of Manfred's proposal?