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1. Planning Challenge: How to start integrated brownfield planning processes - setting principles & first steps

- List 5 most important principles and issues that should be taken into account in order to successfully involve all necessary parties in the planning process

1.       Lots of talking needed, about what we are doing, need a common language that you can develop by talking together, to be open and be sure that everyone knows what the others mean, visualisation also as part of the language so people can understand

2.       Process must be clear for everyone, show how the process goes, so all understand that it’s a long period, and that all agree on the steps

3.       Put people in the middle and think about how things impact different kinds of people

4.       Think about who are the different user groups

5.       Transparent planning, that everyone knows what’s going on

-List also 5 concrete tasks or steps that are first on your agenda that you should do first when starting to design the stakeholder involvement and cooperation process

1.       Analyse the different aspects (land ownership, physical structure, risk evaluation and analyse layers of the landscape in brownfield development, social aspects and stakeholders, heritage issues, interest areas etc.)!

2.       Participation plan, have an idea of where in the process you are and think about participation throughout the process and make it clear for everyone, think about how to reach different people

3.       Common language!

4.       Agree on a process! Everyone understand

5.       Common vision on what we want in this process and why! Name the aim! Good to make the vision also visual already early on, not only in the end (easier to understand). Both in words and in visual form.

2. Planning Challenge: How to integrate different targets and interest into common development vision?

-List 5 most effective ways & methods to improve the process

1.       Commitment and engagement absolutely important so the principles and information stays even when people change – ensure that everyone is sure we are doing this together!

2.       In Norrköping, quality programme common vision for the municipality and it’s signed by municipality and development companies, also available for the general public
3.       The City of Gothenburg has a platform called My City where the sites are accessible in 3D for several years, now a standard in detailed planning processes – good tool to collect opinions in a more informal way continuously

- List also 5 concrete recommendations  for the City of Tallinn, how they should solve the conflicting issues between different stakeholders and improve the local planning process?

1. Steering group for every bigger project in for example Oulu and Norrköping that has representative from each departments
2. Try to engage everyone in every municipal organisation from early on
3. Stronger general strategy for the city that visions and plans can relate to, to have a background
4. 35 recommendations from the INURDECO project shared to Tallinn
5.

3. Planning Challenge: Finding the most effective ways to execute brownfield regeneration

- List 5 ways like models or practices to do it in a new way

1. Diversity of developers, for example Norrköping and Inner Harbour with 8 developers, to reach more diverse urban environments - new way of working for Norrköping
2. Oulu will test living lab approaches in Hiukkavaara
3. Norrköping agreement for each developer about basic level all need to reach and then for each developers some extra they need to reach, e.g. bicycle parking or smart solution for package delivery - risk that housing becomes more expensive
4. Land allocation competitions for example in Turku and Oulu, mixing architecture and technology, "innovation competition" in Turku pilot area
5.

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1. Planning Challenge: How to start integrated brownfield planning processes - setting principles & first steps

- List 5 most important principles and issues that should be taken into account in order to successfully involve all necessary parties in the planning process

1.Conduct a stakeholder analysis - What are the involved parties?
2. Make communication strategy or plan -
3. Early involvement of politicians
4. Critical mass of demand of the planning idea - citizen, private developer landowners, politicians.
5. All above - Gaining legitimacy for the idea in a early phase

-List also 5 concrete tasks or steps that are first on your agenda that you should do first when starting to design the stakeholder involvement and cooperation process

1. What is in for me? and what is the common vision and objective.
2. Inform politicians about planning futures
3.
4.
5.

2. Planning Challenge: How to integrate different targets and interest into common development vision?

-List 5 most effective ways & methods to improve the process

1. To find common goals - Different meeting places and scenes for different stakeholders - inefficient to organise large stakeholder meetings
2. Avoid concrete illustrations and plan in a early phases - put more resources into anchoring a common vision and objective of the planning area?
3. Process and method should be designed for creating common goals and visions among involved stakeholders
4. Develop multiple proposal of the plan - alternatives to discuss among stakeholders.
5. Involve research and experts performing analysis. Important to have solid ground for technical possibilities in the area. Cost-analysis of the development.
6. How you communicate is key to convince different stakeholder?
7. Method to agree - voting!

- List also 5 concrete recommendations  for the City of Tallinn, how they should solve the conflicting issues between different stakeholders and improve the local planning process?

1. 3D visualisation of different planning alternative
2. Flexible structure of the plans - development in phases
3.
4.
5.

3. Planning Challenge: Finding the most effective ways to execute brownfield regeneration

- List 5 ways like models or practices to do it in a new way

1. Make road map - Oulu example - dependencies. Analysis of the time-table - estimate time and resources of each tasks
2. Provide sufficient decision support material and decide on decision points for politicians - to make progress and move forward .
3. Awareness of regulation and planning conditions - framework for decisions and planning
4.
5.

# data[].attributes.body
1. Planning Challenge: How to start integrated brownfield planning processes - setting principles & first steps

- List 5 most important principles and issues that should be taken into account in order to successfully involve all necessary parties in the planning process

1. Define the stake holders (Make sure they're from different fields)
2. How to sell the project to the stakeholders
3. Environmental aspects, value mapping
4. Complexity of brown fields - unpredictable
5. Limitations

-List also 5 concrete tasks or steps that are first on your agenda that you should do first when starting to design the stakeholder involvement and cooperation process

1. Define stakeholders
2. Plan the timeline
3. Define partnership model
4. Mapping the needs for new research
5. Collaboration of existing data
6. Communication for finding the common vision
7. Predict the most common questions, define answers and decide who answers what.

2. Planning Challenge: How to integrate different targets and interest into common development vision?

-List 5 most effective ways & methods to improve the process

1. Bring the stakeholders together
2. Explore underlying motivation
3. More meetings
4. Swot analysis
5. Role switching - argue for the opponent

- List also 5 concrete recommendations  for the City of Tallinn, how they should solve the conflicting issues between different stakeholders and improve the local planning process?

1. Neutral facilitator (crisis manager consutants)
2. Give freedom to choose & frames to the process
3. Smaller groups
4. Hire communication expert
5.

3. Planning Challenge: Finding the most effective ways to execute brownfield regeneration

- List 5 ways like models or practices to do it in a new way

1. Dare to try things - at least for a restricted time (evaluate)
2. Look for similar examples and do site visits. Another municipality with similar issues? problems? solution?
3. Regular meetings - put developers together
4. Joint marketing and communication
5. Open dialogue from the beginning facilitates the implementation.
6. Bring in new ideas

# data[].attributes.body
1. Planning Challenge: How to start integrated brownfield planning processes - setting principles & first steps

- List 5 most important principles and issues that should be taken into account in order to successfully involve all necessary parties in the planning process

1. Why/values & needs - what does the city lack
2. timeframe - any pressing circumstances
3. existing planning process/practice
4. any obstacles - legal, financial, environmental
5. who are the stakeholders - their profile

-List also 5 concrete tasks or steps that are first on your agenda that you should do first when starting to design the stakeholder involvement and cooperation process

1. Identify stakeholder groups: currently and potentially active in the area
2. Adjust involvement approach to every group
3. Ensure political support
4.
5.

2. Planning Challenge: How to integrate different targets and interest into common development vision?

-List 5 most effective ways & methods to improve the process

1. make sure stakeholder group is adequately represented & diverse, to make all view heard
2. constantly communicate with/update the decision makers
3. instead of heading straight to one common solution - try to establish common values/needs guiding the process - easier to ensure wider support
4. discuss roles/responsibilities & contributions of stakeholders in the future
5.

- List also 5 concrete recommendations  for the City of Tallinn, how they should solve the conflicting issues between different stakeholders and improve the local planning process?

1. small steps/sub-objectives to reach great big goal
2. visualizing various ideas can effect how they are perceived
3. are the different stakeholders with conflicting ideas aware of global trends --> we need to ensure everyone has same level of knowledge and awareness
4.
5.

3. Planning Challenge: Finding the most effective ways to execute brownfield regeneration

- List 5 ways like models or practices to do it in a new way

1. peer learning and good practices sharing - there are always ready solutions that can be modified and adapted
2. effective cross-departamental cooperation within the municipality
3. finding motivation drivers for landowners/developers
4. keep human resources incl. good spokesman "salesman"
5.

# data[].attributes.body
1. Planning Challenge: How to start integrated brownfield planning processes - setting principles & first steps

- List 5 most important principles and issues that should be taken into account in order to successfully involve all necessary parties in the planning process

1.
2.
3.
4.
5.

-List also 5 concrete tasks or steps that are first on your agenda that you should do first when starting to design the stakeholder involvement and cooperation process

1.
2.
3.
4.
5.

2. Planning Challenge: How to integrate different targets and interest into common development vision?

-List 5 most effective ways & methods to improve the process

1.
2.
3.
4.
5.

- List also 5 concrete recommendations  for the City of Tallinn, how they should solve the conflicting issues between different stakeholders and improve the local planning process?

1.
2.
3.
4.
5.

3. Planning Challenge: Finding the most effective ways to execute brownfield regeneration

- List 5 ways like models or practices to do it in a new way

1.
2.
3.
4.
5.

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