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Prensentation Video

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today I do all the filing document that hold many days.

I also prepare new cheque for payment

I also cheque the electricity bill because some ot the bill received late than.

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I continue to check email and update the supplier purchase order.

After that, I also confirm with the supplier about item that need to be proceed and arrange the pick up and delivery.

Beside that, I also prepare cheque list for head office approval.

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today, I continue to contact supplier about the hold PR.

those PR that got approval need to proceed immediately.

some of the item need to buy using cash

so i pass to GC to proceed the PR.

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for today I continue to prepare some PV for payment.

after finished to complete purchasing document and and payable document I continue to stamp a PAID stamp.

and then, I collect all the PV and pass it to my HOD to check the payment batch

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since it is the last week of my internship I am going to do last thing for early month

today I start to prepare payment

so I started to generate a new batch of payment

I print one by one the PV

after that get sign from HOD

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Today, print some invoice from the email.

I continue to key in the invoices in sage.

I also filing some document to supplier.

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For today, I continue to contact supplier and seek for quotation for the new order. i carry a survey to find nearby store.

the, i contact some supplier and ask for the quotation to differentiates the price and also the benefit of each supplier.

while waiting for the quotation i prepare some cheques and key in some invoices and prepare po for those new purchased.

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today i make a stack of invoice that i need to prepare payment.

I also start to check ultilities bill; water bill and electricity bill.

After that, I check on my email for other additional billing from supplier.

Lastly, I print out the invoices and key in the invoices in Sage.

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today I received new PR that has been approve by GM.

I proceed to find quote and make comparison for the price.

and then, I continue to make an purchase order and email it to the supplier.

and then, on the evening i continue to filing

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so I just contact supplier to proceed to buy the item, then I arrange for pick up item with pakcik.

after that, for the key in invoice for invoice that hasn't key in yet.

then, I prepare po for new purchased.

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after morning briefing I have some pr to proceed.

so I just contact supplier to proceed to buy the item, then I arrange for pick up item with pakcik.

after that, for the key in invoice for invoice that hasn't key in yet

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For today, I start to do a bunch of document that didn't filing yet.

I start slowly with scanning some bank in slip because some supplier's ask for bank in slip.

After that, I email the bank in slip and contact supplier for their further notice.

lastly, we have some meeting for tasks briefing.

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as usual today pakcik will pick up order that I have confirmed with supplier.

after that on the evening i received some invoices and key in it in Sage.

then, we have to go to purchasing store to received mineral water stock.

then, i pass to him to key in the invoice and keep the document.

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today I received new PR that has been approve by GM.

I proceed to find quote and make comparison for the price.

Then, the new staff want me to brief him again how to key in data in sage.

after briefing him I continue to do my other tasks.

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today, assist him how one by one how the purchasing process works.

after that, I have to prepared some PV for online transfer payment.

and then, I continue to make an purchase order and email it to the supplier.

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today new staff as an AP and purchasing arrived.

so, today I need to assist him about sofware, how to key in data and others.

beside that, I also bring him to purchasing store to show him monthly inventory.

I also key in invoice that I received today.

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For today, I continue to contact supplier and seek for quotation for the new order. i carry a survey to find nearby store.

the, i contact some supplier and ask for the quotation to differentiates the price and also the benefit of each supplier.

while waiting for the quotation i prepare some cheques and key in some invoices and prepare po for those new purchased.

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in the early morning, I some invoices that i haven't key in in sage

so, i key in one by one the invoices.

after that, i scan some document to be email to the supplier.

and then, make some survey and quotation.

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today, I was ask to release some cheques.

so, I pass the cheques to pakcik and pakcik will bank based on the bank.

then, I received bank in slip and attached with the it with payment voucher.

after that, pakcik has pick up item that i order and give me the invoices.

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after morning briefing I have some pr to proceed.

so I just contact supplier to proceed to buy the item, then I arrange for pick up item with pakcik.

after that, for the key in invoice for invoice that hasn't key in yet.

then, I prepare po for new purchased.

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after morning briefing I have some pr to proceed.

so I just contact supplier to proceed to buy the item, then I arrange for pick up item with pakcik.

after that, for the key in invoice for invoice that hasn't key in yet

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today i received pr as usual

today gm is not around so i just conducting survey for the price of the item

then, i just put the price for the item at the pr and state the supplier's name.

then, i arrange pakcik to pick up some item from supplier.

lastly, after pakcik pick up i key in invoice that i receive from supplier.

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today I received a new PR from some department

so today I ask for price and spect from supplier.

before proceed the item to buy i need to get approval first.

some item need to use cash, so i need to pass to my colleague (General cashier) to give petty cash to pakcik to proceed to buy it.

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For today, I continue to contact supplier and seek for quotation for the new order. i carry a survey to find nearby store.

the, i contact some supplier and ask for the quotation to differentiates the price and also the benefit of each supplier.

while waiting for the quotation i prepare some cheques and key in some invoices and prepare po for those new purchased.

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In the morning, I arrange the document that hasn't signed yet by General Manager, then I pass to my FM to get a sign for approval

Then, I continue to key in invoice and prepare purchase order for new item that request.

I also contact supplier to get quotation and ask for terms.

On the evening I double cek the payment that need to be released.

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Working at saturday is a short day, so I did filing this week.

So, I start with check the cheques is clear or not

then, I scan one by one and stamp a posted stamp.

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I follow up with supplier about to proceed the quotation that they prepared

I continue to ask for delivery and negotiates terms with them.

Pakcik also pick up some maintenance item at hardware store that I already confirm the item.

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For today, I continue to contact supplier and seek for quotation for the new order. i carry a survey to find nearby store.

the, i contact some supplier and ask for the quotation to differentiates the price and also the benefit of each supplier.

while waiting for the quotation i prepare some cheques and key in some invoices and prepare po for those new purchased.

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after morning briefing i received PR and I start to make a survey and get price for GM acknowledge.

after that, I double check as usual either the item correct or not.

Then, I check email incase supplier has sent the Statement of Account (SOA) of the company.

Then, I continue to check electricity bill that not print yet for this month.

Lastly Im checking on my order is it need to be urgently or not.

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In the morning, I arrange the document that hasn't signed yet by General Manager, then I pass to my FM to get a sign for approval

Then, I continue to key in invoice and prepare purchase order for new item that request.

I also contact supplier to get quotation and ask for terms.

On the evening I double cek the payment that need to be released.

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I got the PR for the item I ordered. I get in touch with the current supplier, send out a survey to the closest retailer carrying that item, and ask for a quote from them.

Then, I contact the department that request the item to double check the item is correct or not.

on the evening, I make a stack of invoice that i need to prepay payment for next batch.

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Today, I started with continue to prepare some payment before the cheque pass to Dato' for signatory.

After that, I also issue some invoice purchase order (po) for new item that need to order.

and then, I double check the purchased order include the invoice with supporting document.

then, i check monthly electricity bill and prepare for the payment.

last but not least, i update cheque list as usual.

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Yang di-Pertuan Agong's Birthday (Public Holiday)

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Today, i continue to prepare cheque for June since yesterday its undone.

I'll continue to write the payee account number and attached with the PV.

Then, I stamp it with Paid Stamp every sheets of the supporting document.

after that, i make a cheque list base on cheque that i've prepare

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at the morning I contact supplier about some item. I ask for stock and when can pickup.

then, i prepare cheque list that not yet sign by the head office.

after that, i also make summar for some agreement, it include their description, company and the agreement period.

then, i continue to prepare monthly cheque for June 2024.

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today I make a summary to compare the air-cond price, model, and benefit for each company.

after that, I make a list based on supplier and what item we frequently purchased include the price for each item.

and then, I do filing for the clear cheque.

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I received quotation that I've request yesterday. So, I print out it and send the soft copy to the finance manager.

After that, I contact supplier to double confirm and ask for the quotation

Today I also check the electricity and water bill for May.

After lunch hour, I continue to do filing for the PV and clear cheque.

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Today, I received PR for new office air conditioner (AC). I contact existing supplier & make a survey to nearest electrical appliance and request for quotation from them.

then, I contact pharmacy nearby to make a comparison for covid test kit price.

I also find some fertilizer store since i received PR to purchased fertilizer.

Then, I purchased some item from Shoppee that has been requested.

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For today I start with filing the complete document. that means the payment or the cheque has been clear by the bank.

Then, i contact the supplier to double comfirm the delivery of grass cutting machine that has been purchased and wait for the supplier delivery.

and then, i continue to meet the supplier to received d.o and invoices. after that i pass the item to f.o and let them acknowledge the item has been deliverd.

after that, i continue key in the invoice and prepare the payment since we got the 14 days term of the payment.

then, i continue to filing.

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Starting today works with contacting supplier about the purchased item while waiting for other pr for other purchase item.

i also prepared a purchased order for them, so that the can prepare invoice and the item for us.

after that, i continue to confirm the delivery of the item. and inform my colleague, so that we can prepare the payment or cheque.

after that i prepare a payment which is a cheque. after that as usual i update cheque list and hand to my financial manager to sign.

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For today, I continue to contact supplier and seek for quotation for the new order. i carry a survey to find nearby store.

the, i contact some supplier and ask for the quotation to differentiates the price and also the benefit of each supplier.

while waiting for the quotation i prepare some cheques and key in some invoices and prepare po for those new purchased.

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on the morning, i continue to do filing since yesterday i've check the cheques has been clear or not.

I start with scanning and emailing the bank in slip then i continue to stamp the pv with posted stamp, then write on them the bacth and entry number.

After that, since now I'm helping my financial manager (fm) to do purchasing, i contact the supplier to confirm with the delivery and pick up.

When the item has been received i combine all the document including the delivery order and key in the invoices.

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In the morning, I started to contact supplier about the purchased item. I need to check either the supplier got stock for the item or not.

Then, I contact the department that request the item to double check the item is correct or not.

On the evening, I'm checking even the cheques has been clear or not by referring to the bank in slip.

last but not least, I continue attached the bank in slip with the pv.

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today is my turn to work on Saturday as it is alternate week.

i start to do filing on the morning. i emailed the supplier the bank in slip and file the pv at the file.

then i key in some invoices in sage because there's a new invoices from the supplier.

then, im checking on the cheque list to make sure the head office has signed the cheque or not.

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since i've been handling purchasing so everyday i need to contact the supplier about the purchased item.

as usual, I need to check with them on stock availability, delivery or pick-up dates, and request sales orders and invoices from them.

and then, i prepare some cheques for the payment. and update the cheque list as usual.

today also have some delivery for the purchased item. i need to follow up when is the delivery to make sure we received the right item as we've ordered. we received and make sure the department that requested check and pass the cheque to the supplier.

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medical leave

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today, as usual i need to do purchasing and continue the previous request that has been hold.

some of the item i bought on shopee and fill up the petty cash voucher form to claim back the total amout of payment.

after that, as usual i need to follow up with supplier and the department that always request for the item.

at the same time, i also do filing the pv that cheque has been cleared by the bank. i need to scan it first before emailing the supplier the bank in slip. then, i put it in the cheque file.

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this morning i continue the handover task from my supervisor which is purchasing.

after get the purchased requisition (pr) form i contact the supplier for the request item. most of the item is request by maintenance department.

so, i need to confirm with them what exactly the item is and confirm it with supplier.

other than that, i need to communicate with 'pakcik' (the one who pick up/buy item) to arrange about the pick up or buy item directly from the store.

then, i prepare cheque and update the cheque list.

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today, i need to follow up with the supplier about the purchased item. i need to check with them the stock, delivery or can pick up when and ask for the sales order and invoices from them.

as usual after receiving the invoice. i continue to key in the invoices in Sage for the company data.

after that, about the purchased item i need to follow up with the department that request. because i need to make sure the purchased item is right.

until the end of the day i continue to contact the supplier and follow up as usual.

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since this week the handover task has been start, so this week slowly i'll try to contact the company supplier to purchased item from them .

as usual this purchased will be follow up also with me when its delivery or pick up directly from their store.

then when the invoice has been send or pass to me i continue to key in the invoice in the Sage.

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Today, I start with contacting supplier about the purchased item that request by other department. I ask and confirm about the order and the pick up time.

i also follow up with the department that request the item. so, i can know what specification about the item that they want.

then, I follow up with 'pakcik' and the supplier for the item status such as already deliverd to the department that request the item or not.

then last but not least

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today I stared with checking the email, did we receive a new invoice or not.

then, I check Tenaga Nasional Berhad (TNB) monthly billing for April.

Then, I double check the cheque list and prepare some cheque's.

After that, I contact supplier for company purchased item. this task is related to the handover task that my supervisor hand to me. I ask for the stock, price, quotation and many more.

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Today I start to filing back the document that use for audit last week. There are so many PV that I need to file it back based on it cheque number. '

then, my supervisor continue to brief me about the handover task.

after that, I continue to prepare a cheque for the payment and update the cheque list.

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For this alternate week, I learn the purchasing with my finance manager (supervisor) since she wants me to help her in purchasing department.

She teach me the purchasing flow, how its start until finished it. She also handover the supplier's list.

After that. there are pending purchased that I need to handle, so she handover it to me.

As today summary, today is a half working day and I learn something about purchasing.

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First thing that I do today is to check the company email. it is to ensure that we notice the new invoices that supplier send by email.

After that, I continue to do filing. I started by stamping it and entering the batch and entry number of the paper by referring to the Sage.

Then I need to make sure the cheque has been cleared by the bank before filing it or email the bank in slip to the supplier.

Then on the evening I prepare a cheque and update the cheque list.

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today, i do filing the cheque that has been clear at the bank. before that, i need to make sure the bank in slip has been emailed. i have to check one by one and need to stamp it posted stamp.

the bank in slip i need to scan to the pc and save it on my pc as a softcopy.

after that, i prepare the cheques for the company. and update it on the cheque list.

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today i prepare cheques for may payment. as usual i need to prepare a payment voucher and key in invoice or update receipt entry.

then, i email the bank in slip to the supplier where it's means the company has made a payment

and then, i received company mineral water behalf on company in the purchasing room.

after settle prepare the cheque's i update the cheque list .

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Today, i update cheque list that request by my supervisor that will pass to the head of officer. this cheque is not yet sign by the head of officer.

Then, i help my colleague to filling the supplier company agreement.

After that, i prepare a receiving slip for arrival item using Sage.

My last task for today, i prepare a cheque for the company and update the cheque list as usual.

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TBN Website's to dowload the the monthly bill

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In the morning, i accompany my colleague to monitor the metal recycle company to pick up the scrap to be sold to them.

Then, i help my colleague to fill in the disposal form for the metal scrap and insert the photo as a proof of the item has been disposed.

After the lunch hour i help my colleague to prepare a document for auditing week. i need to find the payment voucher based on cheque number.

Then, i also check the monthly electricity and water ultilit bill using TNB and SAMB website and update it on list.

At the evening, i prepare a cheque for company payment for the supplier and update the cheque list.

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for today i help my colleague to prepare document for auditing next week. i help my colleague to find document from the file based on their cheque number company.

then, i make a purchased order (PO) for the item that need to purchased by the company that request by other department.

last but not least today, i print out a pv and a cheque, then update cheque list as usual.

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today i continue to do filing. i started with stamp it posted stamped and put the batch and entry number of the document at Sage. then, i need to make sure the cheque has been clear by the bank.

by checking the monthly company bank statement i can discover either the cheque has been clear or not.

At the lunch hour, we have the Hari Raya Celebration and farewell party. Many staff bring their own food since the feast was held as 'portluck'.

on the evening i need to mark the cross for recycle paper because on the evening i didn't have much task.

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today i learn several things that is new to me. first things fist, i learn to fill in the payment card. the payment card is used for company installation payment schedule to their vendor or supplier.

i also prepare some cheque and update cheque list as usual. before print out the cheque there's some cheque that i need to make and post thei invoices before proceed to make a pv.

after that i also make a purchased order for item that need purchased for the company.

then, i continue to check the CNC Express Laundry invoices and their summary because it is not tally with the one that key in at the finance department. so, we need to update the housekeeping department and wait for their update.

last but not least, i continue to filing at the evening. i also need to check the bacth and entry then write it on posted stamp.

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Today, I make a double check to the yesterday (15/04/24) cheque. It is because sometime Dato' (head office) will left some notes.

Then, I also learn about General Cashier (GC) report and the cash float from the operational department because it also GC duty to check.

Next, I help my colleague to fill in the disposal form to dispose the damage and non-functional asset. Before that I and my colleague go to take some picture first as references and proof.

After that, I do filing. As usual I need to scan the bank in slip with the pv to the pc as a company soft copy record. Then I stamp it as a posted document and file it.

The last task, is I release a cheque and update the cheque list.

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Today, we start to works at 9 a.m since the ramadhan has come to the end. the working hours back as usual.

For this week, i start with checking the released cheque and payment voucher (PV) either its has been signed by head officer or not. then, I continue to double check those release cheque is it all completed based on the cheque list.

After that, I keep the complete cheque in the cheque box that arranged alphabetically as usual.

At the evening I still continue to tear an old documents as usual.

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Today, I help marketing and sales team to count the unused or damaged office telephone and put it in the box.

since it Satuday is half day working hours, i continue to tear the old document that didn't finished yet.

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Emailing The Supplier/Vendor The Payment Slip

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Today is last day of ramadhan before celebrating Eid Al-fitr for all muslims. Many of the staff here already on their leave for the Eid AL-Fitr celebration.

As for today I scan and emailed a bank in cheque to one of the company vendor or supplier. I scan the cheque with the PV and keep on my pc.

To be more organized as the company practiced I put it in the folder and rename it based on the bank in month and year.

Then, I continue to file the bank in slip based on the cheque number.

I continue to tear the old document exactly as usual because I don't have many tasks to complete in the evening.

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As usual I stared my first day of these week at 830 a.m since it still ramadhan month, if not I will start at 9.00 a.m.

Ramadhan have enter their last week of fasting for muslim and many staff here already excited to celebrate eid mubarak.

Today, I help my colleague (general cashier) to double check the CNC laundry list of invoice that has been printed out with the CNC laundry list that in the PC.

This double check is made because the CNC Laundry List for March suspected that there's one missing invoice. Its turn out yes, because I discover one missing invoices when I did the double checking.

Since in the evening we don't have much works, so we continue to tear the old document as usual.

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As of right now, I scanned and sent a bank check to a supplier or vendor of the business. I keep the check on my PC after scanning it with the PV.

today I am doing filing since many document hasn't filing yet.

I email all the bank in slip to the supplier and keep the hard copy in the checks file.

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Public Holiday (Hari Raya Puasa 1st Day)

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MC

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Selecting Batch List for The Payment Voucher

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It's my second day learning about how to release company cheque. Today, i started to make a PV and release a cheque for the company. As usual, I follow the procedure by starting to make a PV and print it. I have to make sure the cheque number is the same as cheque book and proceed to print out the pv.

Then, all the supporting document need to be cop using PAID stamp and I'll write the cheque number one by one on the PAID stamp.

Then, I keep the release cheque in cheque box.

Then, I update on excel (cheque list) the cheque number and pv number plus the amount that stated in cheque.

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Cheque has been attached with its Payment Voucher (PV)

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I help my colleague to check the electricity bill using TNB website and print the bill out and I also help my colleague to arranged a cheque file base on the cheque number.

Next, using Sage I make an invoice entry. I key in all the data required and save it before proceed to release a payment voucher (PV).

Then, there's some changes on amount that need to be pay, so we need to release a new cheque same as PV. Then, as usual I have to check the cheque number on all of the supporting document, then update it on Sage and cheque list.

Next, I continue to make a cheque and follow the procedure as usual.

Last but not least, I summarized a Delivery Order (DO) number and its invoice number using excel and also its description. This is a step to prevent a misinformation and all the details about the item.

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Changes The Cheque Number on The Paid Stamp

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I was asked to scan a released cheque and their supporting document of one of supplier as my first task of the day. Before that, I have to find it from the file.

Then, I help my colleague to changes the check number on the paid stamp. It is because there's a changes from the previous cheque and we need to change the cheque to a new one. That is why all of the supporting document that has been stamp need to be changes their cheque number and date.

last but not least, continue to tear the old document to that need to be disposed.

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Basically, Philea Resort and Spa use Sage Software as their financing software.

using Sage today I make a invoices , I key in the details that required before I save and post it on invoices batch list.

Then, I proceed to the payment entry to release a cheque.

As usual I have to make a PV first and fill in the details that required on the system.

This time its a bit different because i do not have to print a cheque because the payment is by online transfer.

After finished all the steps I attached the PV and supporting document together.

Today, I learn how to make an invoices and I also practices the previous knowledge that I learn before (release a cheque).

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Updating the cheque number and Payment Voucher number

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For this week it my turn to work on Saturday due to alternate system that has been practices by the Philea's management.

My task for today is to release a petty cash cheque and it's payment voucher (PV).

Using Sage, as usual I key in the data to create a PV. After I print it out, I continue to print out the cheque.

Then, I also did the same thing but this time I release one of the company supplier cheque's and its pv. I also check the amount based on invoices from the supplier.

After this step, I have to cop a paid stamp to every single sheets of the supporting documents.

Last but not least, I update the company's cheque list data for its pv and cheques number.

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Cheque and PV has been attached with supporting document. 

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Today, my task is to update cheque list that will be release.

As usual, to release a cheque i must key in the data in SAGE to create a PV.

After finished print out the PV and the cheque, i will update the pv and cheque number on cheque list using excel.

After that, I continue to filing the supplier or vendor payment voucher (PV). Before that i have to email the bank in slip to the vendor and supplier then i proceed to filing it.

Next, I proceed my task to help my supervisor to attached the invoice with delivery order. After that, i check the invoice number and item which one has been completed.

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I learn how to release a cheque and the procedure to print it out.

I also update the company monthly list of the cheque. This cheque used to pay monthly expenses for several company's vendors or suppliers.

Before the cheque release, I need to make a payment voucher (PV). using SAGE I key in the detail that required.

Then, i print out the PV and the cheque. When its complete, I attached all the cheque and PV with the supporting document.

last at the evening, I continue to tear the old document as usual. Tearing the old document can be done when all the main task is done .

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On the morning, I started my day with continue the CNC laundry list that undone from previous day.

Then, I continue to merge an expense of one of department, how much they spend for this month bases on the sales order or invoices. using excel i made a table to ease the calculation of their expense. I divided the table into several parts that is, date, decription, quantity, unit prices and amount.

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For my first day of week 2, my first task is to key in amenities for purchased order (po) and delivery order (do) from the supplier. I need to key in how much the quantity ordered and how much has been deliver by the supplier. from that we can know how many balance of the item that has not yet deliver by the supplier.

After that I am helping my supervisor to complete the purchasing document.

Next, my supervisor ask me to carry a small survey for new purchased. I started my survey trough Shopee, and find the nearest store that supply the item in affordable price.

At the evening, for my last task of the day I did help to update the CNC Laundry list and count the total of one invoice.

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Tearing the document paper for disposable. 

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At the morning, I continue my task from yesterday (day 3). I continue to find the missing pieces of purchasing document which is PR.

It turns out the missing pieces is there too. I don't find the PR because the item that listed in PR and DO named different. We found that PR after we asked the supplier with the help from my supervisor.

At the evening, since the clean up of the past year document haven't done yet at the meeting room. I and my team, continue to arranged and tear the old document that need to be dispose.

In conclusion, today i learned we need to be more careful in keeping the purchasing document to be complete as the procedure.