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Meeting notes

Transportation

10 students and 2 staff

We are using a rental bus from days rentals is a 12 seater

We will need to be leaving at 9:15

Bethan will pick up keys from reception and let the states team know the bus registration

Nathaniel Rogers has raised the STARN pot and put it on to Yooz

cost of bus is £90.58 tax is £18.12 = £108.70

Question for lucy

Have we paid for the bus

When will it arrive at college

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To commutate with my team,,caldaer date

meetings

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We are organizing a meeting to go on a trip , we will be using teams and email to be using our commutation skills through the use of digital technology.

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(1) what made my commutation

though out this unit I used teams and email and messaging the General chat to talk to everyone and let them know what's happing talk to everyone.

2 what can i improve for next time . we could use one computer instead of two and i could speak a bit more at a meeting and not talk once then let someone else do it.

3 how did using different tool help with commutation

it help with talking to my class all at once in the genial chat , also sending emails to a teacher directly, using a meeting call to talk to everyone and see what's going on

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I have identify a person in a meeting of what is tech support for a meeting and what can tech support do? in a meeting. i have also identify what is a note taker is a person who caputures and recored infomation during a meeting , time keeper is for when they take the time and watches , meeting chair is the selected officer of an organised group such as a committee or board.

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Screenshot of teams messages and emails 

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Screenshot of teams messages and emails 

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We set up channels to organise information and I used the @mention to inform the team I had set up individual tiles. This kept our conversations secure and not getting lost in course wide group chat.

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During the planning process for the meeting, as a team we made meeting agendas. So that everyone can access the same information we created files to keep our data organised. This was effective because everything can be in one place and not all over the place.

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the recording file is too big to upload here so i will upload on a separate assignment link .

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details

Location angel and cai

The trip to st donats is on 10th march 2025

Timings. 9:15 leaving time

9:50 time of arrival

12:30 time of leaving

Budget  jake and Jac

We have a excel document and we have shared it on the teams' page and will share with lucy in the meeting .

Transportation  Hannah and Kiera

We need to talk about how many people are going , what staff are available to drive the mini bus with the correct licence

risk assessment molly and meg

Identifying potential risks and mitigating factors.

staff assessment Adam and Ieuan

Talking about how many learners are in the class, who is available to supervise that day, asking Lucy to check timetables.

Agenda cyfarfod - welsh

Lleoliad

Yn ystod y cyfarfod byddwn yn mynd ar daith ar 10 Mawrth, byddwn yn mynd i St Donants.

Cyllideb

Mae gennym ddogfen excel ac rydym wedi ei rhannu ar dudalen y timau, a gallwn ei rhannu â Lucy yn y cyfarfod.

Cludo

Mae angen i ni siarad am faint o bobl sy'n mynd, pa bethau sydd ar gael i yrru'r bws mini gyda'u trwydded gywir
Agenda cyfarfod

Lleoliad

Yn ystod y cyfarfod byddwn yn mynd ar daith ar 10 Mawrth, byddwn yn mynd i St Donants.

Cyllideb

Mae gennym ddogfen excel ac rydym wedi ei rhannu ar dudalen y timau, a gallwn ei rhannu â Lucy yn y cyfarfod.

Cludo

Mae angen i ni siarad am faint o bobl sy'n mynd, pa bethau sydd ar gael i yrru'r bws mini gyda'u trwydded gywir

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we have used teams to invite the head of department , using a calendar invite to inform them of the time and date of the meeting

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What makes a metting affecrting / inafecting / conset mat 

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What makes a metting affecrting / inafecting / conset mat 

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From my work i did what makes a meeting ineffective, example : people talk over each other and you cant understand anyone .

we also did effective example : clear commutation , being more understandable , make sure your being confident and when your speaking make sure your loud and more understandable .

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Creating channels is a good way to keep your work in one place so that it is all in one place for example you can go on and talk to your group and your work can be set into different channels . A good example of this is having a separate file for each agenda.

Sharing flies, this keeps everyone up to date and so they know what needs to be done and what is done we can also share articles any other important documents.

Using @mentions to either speak to someone individual or you need to ask them something so they know there speaking to you, for example this can be used such as notifying the group on the shared page to inform them of any changes.

Using reactions , this is a good way of not typing you can just put a thumbs up or a thumbs down so they can just react but in a emoji. However, they can be perceived differently by different people.

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What can go wrong in a meeting and what can prevent it /  what if sernairio  

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What can go wrong in a meeting and what can prevent it /  what if sernairio  

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I n my work we did a "what if" in a meeting , like what are things that could go wrong on the day and we put under it how can we make sure those things don't happen .