# data[].attributes.body
Please provide feedback for the ETPS Investiture 2025 using the KISS framework:

Keep : What worked well and should be continued

Improve : What could be enhanced

Start : New ideas or practices to implement

Stop : What should be discontinued

Add your feedback to the relevant section (Venue, Event Management, etc.). You can attach supporting documents or photos if needed.

# data[].attributes.custom_properties.peqn4kSg
Check in with event management company in advance to provide "cha-cha girl(or boy)".

# data[].attributes.custom_properties.z7FB5et4
Make sure all parties are in the loop when planning the use of the shared exhibition space. Best to do the site visit together and make the adjustments in agreement with all parties.

# data[].attributes.custom_properties.0DjyS5go
The cans of drinking water creating unwanted waste and unnecessary carbon footprint. Suggest informing participants that we are not providing drinking water, showing them the water dispensers, and telling the vendor not to bring them to the venue.

# data[].attributes.custom_properties.z7FB5et4
For venues like SUTD where the number of parking lots are known to be limited, we could perhaps put it up front that public transportation to the venue is highly encouraged. Parking info could perhaps be omitted from the invite, and we could put a line to say, " Parking: As we do not encourage parking due to the limited space available, please refer to SUTD's website for info.". This will signal to visitors that we indeed do not encouraging driving.

# data[].attributes.custom_properties.z7FB5et4
The GOH's speech was delayed as the identity of the GOH identity was not  confirmed earlier. However, the outline as well as the draft speech should be aligned with the theme as well as the main message that is to be broadcasted for the year's investiture. This could be surfaced much earlier for clearance. 

# data[].attributes.custom_properties.0DjyS5go
Pitch. Does not seem to be very popular with the crowd, especially towards the end of the event.

# data[].attributes.custom_properties.z7FB5et4
Apart from assessing the articulation of the emcees, team might want to look at the height of the emcees so that visually the difference in height is not so stark.

# data[].attributes.custom_properties.z7FB5et4
The different admin briefs could be populated earlier and sent earlier once DCPD 1 has cleared SMS's admin brief.

# data[].attributes.custom_properties.aWXkTXgY
Amount of food catered for the buffet seems to be well calculated. There wasnt much leftover at the end of the event.

# data[].attributes.custom_properties.peqn4kSg
Check if there's a PA system available to make important announcements to the students and guest in the exhibition area.

# data[].attributes.custom_properties.z7FB5et4
Might have to prep a system for the students who come earlier for registration. Or registration would only be open for designated groups at specific timing. There was some delay this time round as the photographer was trying to get the angle/positioning for the shots. If we can arrange for this to be done earlier, it might ease the registration process.

# data[].attributes.custom_properties.z7FB5et4
Registration seems to struggle with 1 particular student who's number seems uncontactable. Perhaps could get the phone numbers checked by or tally with their school's teacher as well.

# data[].attributes.custom_properties.peqn4kSg
To take into consideration of the stage size when planning the time to allocate to Award Ceremony. Students were clearing the stage at 6 sec a recipient, compared to a larger hall at NTU at 8 sec a minute.

# data[].attributes.custom_properties.z7FB5et4
Caterer allows switching rice/noodle into fruits. Possible to explore this as most of the leftovers were from the staple food.

# data[].attributes.custom_properties.z7FB5et4
positioning of the photo back drops can be more dispersed, as opposed to concentrated outside the auditorium. better positioning may help to shift attention to exhibits.

# data[].attributes.custom_properties.peqn4kSg
Check the stage screen height versus awardees and GOH, and decide if photographer should take with screen or not. Can consider creating a digital frame and use it for subsequent batches. 

# data[].attributes.custom_properties.0DjyS5go
Stop creating itemised list in AOR. There is no need for such fine breakdown in AOR. Only PO needs such fine breakdown. Should allow sufficient buffer for all categories in AOR, so as to minimise variation.

# data[].attributes.custom_properties.z7FB5et4
AOR sometimes indicate the number of pax etc. We could indicate a large enough range (e.g. 800-1000) so that we don't vary AOR just for changing the numbers.

# data[].attributes.custom_properties.z7FB5et4
I think we have already consolidated admin briefs for some group of people, are there more that we can consolidate to minimise personalised email?

# data[].attributes.custom_properties.z7FB5et4
Finalise the preferred list of partners (ranked) for exhibition and engage them much earlier. This year, many declined because the runway was too short.

# data[].attributes.custom_properties.aWXkTXgY
Continue close partnership with CEG (MRB for mainstream media; DeO for social media)

# data[].attributes.custom_properties.z7FB5et4
Kickstart media interviewee selection at least 4 weeks in advance. However this would be during Jun holidays and clearance may be slower. Decide early (i) the inclusion criteria (how diverse in terms of ethnicity, gender, school profile?), (ii) the level of media coverage (press release - when there are announcements, infosheet, or no media invite)

# data[].attributes.custom_properties.0DjyS5go
Investiture video has a very short timeline (Jun attachment - Jul investiture), suggest to consider only producing one video every three years.

# data[].attributes.custom_properties.peqn4kSg
Work with ETD on higher quality video that can be used for consecutive years

# data[].attributes.custom_properties.z7FB5et4
-Depending on the size of the rostrum and stage lighting, adjust the number of emcees allocated for each appearance/segment.  The one at SUTD was actually small to have 3 emcees together.  

# data[].attributes.custom_properties.aWXkTXgY
Online practice sessions with the emcees prior to the rehearsal and actual event.

# data[].attributes.custom_properties.z7FB5et4
For auditions, perhaps could students to submit video clips instead of audio clips.

# data[].attributes.custom_properties.z7FB5et4
Suggest the colleague assigned to usher GOH to walk GOH up the stage, wait at the backstage during speech and award presentation, then usher GOH down the stage after that.  This year, GOH was left alone on stage for a short while after presenting the awards.

# data[].attributes.custom_properties.z7FB5et4
To note: Regarding whether emcees were to mention scholar's absence, the last update of scholars' attendance is during GOH's speech.  After that, emcees will be out at the rostrum and could not receive updates. 

# data[].attributes.custom_properties.aWXkTXgY
The above is already done this year :) Guest are informed that there are "Limited parking lots available. Guests are encouraged to take the public transport." in both the instruction email and attached pdf on "Getting to SUTD Auditorium". Minimal info on parking might still be needed to reduce questions from guests.

# data[].attributes.custom_properties.z7FB5et4
To consider a structure to oversee work allocation and completion to minimise duplicate preparation as well as improve coherence.  Eg the "Getting to Auditorium" doc was prepared for the guests but there was also a set of directions prepared in the admin briefs. Eg updates done separately for related work

# data[].attributes.custom_properties.peqn4kSg
To conduct recce of auditorium before deciding where the VIPs are seated. This year the screen is very high and VIPs need to raise their heads to view it. There was suggestion to sit the VIPs at the second block instead.

# data[].attributes.custom_properties.z7FB5et4
Design from vendor can be sent earlier so that we can incorporate into our invitation

# data[].attributes.custom_properties.z7FB5et4
June is not ideal to send out invitation as many are out-of-office, including DCPD1 and DSCS. We should firm up items related to the guest invite by mid-May and send out the invites by end-May. (caveat: this year's delay was in-part due to late confirmation of GOH)

# data[].attributes.custom_properties.z7FB5et4
Recalled that the briefing for the 19 selected students did not happen on time. When the registration started, many other students came together and there was a need to quickly identify then. Some of the 19 students were queuing for registration when they should already be in the Auditorium for the briefing. Maybe can request these students to meet some location other than the registration table.

# data[].attributes.custom_properties.z7FB5et4
The registration system had displayed 2 students as "unregistered", including the student who was uncontactable and appeared on stage, but these students were actually registered and present.  > We were confident of their system and emcee velcro from past 2 years' experience but cannot rely on it completely as their accuracy may vary depending on the team on-site. To do a visual check on the student in the auditorium before confirming their absence. 

# data[].attributes.custom_properties.0DjyS5go
The scholars were let out of the auditorium for a break after the briefing, as per past practice to visit booths and toilet break. But time was tighter this year, and venue outside auditorium is also smaller creating a human jam. We can stop such break in future if schedule is similar.

# data[].attributes.custom_properties.z7FB5et4
A related question would be: How many scholars get to visit the exhibition before the event? Last year we seem to have more time for them to visit exhibition before event…

# data[].attributes.custom_properties.peqn4kSg
Letting hydse know when we want their staffs to be ready. Rehearsal started rather late as hydse staffs were not ready (they reported at 12 but after their internal briefing etc, we started after 1230)

# data[].attributes.body
From Geok Lan:

The registration system had displayed 2 students as "unregistered", including the student who was uncontactable and appeared on stage, but these students were actually registered and present. > We were confident of their system and emcee velcro from past 2 years' experience but cannot rely on it completely as their accuracy may vary depending on the team on-site. To do a visual check on the student in the auditorium before confirming their absence.

# data[].attributes.body
From Geok Lan:

Letting hydse know when we want their staffs to be ready. Rehearsal started rather late as hydse staffs were not ready (they reported at 12 but after their internal briefing etc, we started after 1230)

# data[].attributes.body
To check if we can get the photo overlay in an editable format for use in other years