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Share your videos with friends, family, and the world

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Share your videos with friends, family, and the world

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Share your videos with friends, family, and the world

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Customize how students' names are listed

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Customize how students' names are listed

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You now can display the student names as:

First Name Last Name (John Doe) or

Last Name, First Name (Doe, John).

You can choose a format based on your preference or align it with the other tools you use.

To switch the student name format:

1. Click on the gear icon in the top right corner to access the Settings menu.

2. Select your preferred student name format.

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You now can display the student names as: First Name Last Name (John Doe) or Last Name, First Name (Doe, John). You can choose a format based on your preference or align it with the other tools you use. To switch the student name format: Click on the gear icon in the top right corner to access the Settings menu.

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Hāpara Dashboard: How do I provide feedback and communicate with learners in Dashboard?

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What should I do if my Share Files aren't being received doesn't work?

If a Smart Share does not work or only works for some students/files, there will be errors shown in the status report (as shown below). If this happens, select "Report Errors", add any additional details you can, and then click the "Send" button. This will alert the Hapara team so they can investigate further. They will contact you via email to follow up.

Why doesn't my document appear in Hapara Dashboard after I copied it to my students?

Your document may not appear in the Hapara Dashboard due to one of these reasons:

A slight delay in Google's recognition: Google's recognition is not always instantaneous and you may experience a slight delay, even after your document has been copied successfully. Please wait a few moments and try refreshing Dashboard.

Documents shared as "Read Only" or "Read Comment": Hapara Dashboard only shows documents that students can edit. As a result, if you shared a document as "Read Only" or "Read Comment", then it will not be shown. Documents shared as "Read Only" or "Read Comment" can still be seen by clicking the folder icon in a student panel to open a student's subject folder in Google Drive.

Moved or renamed student subject folders: Your students may have moved or renamed their subject folders. These folders must sit in the root Google Drive folder and must not be renamed, as this can break the folder's relationship with your class.

Why are the Shared File buttons incorrectly aligned or unresponsive?

Browser extensions can cause unexpected looks and behavior in Smart Share, especially when toolbars and pop-up blockers have been installed. Please follow the steps in this article to find out whether an extension is causing problems.

Please note that Internet Explorer's compatibility mode causes a conflict with Smart Share. If you use Internet Explorer, please ensure that compatibility mode is turned OFF, and open a new window in InPrivate mode from Tools > Compatibility View > Tools > InPrivate browsing.

Why can't I select a file? / My File Picker pop-up is blocked

In Chrome, pop-ups are automatically blocked until allowed and appear as an icon in the right side of your address bar. If you experience this problem, you can fix it by clicking this icon and choosing to allow pop-ups from teacherdashboard.com.

For more about managing pop-ups in the Chrome browser please see this Google Support article.

Why am I receiving the '401 not authorized' error?

If you experience this error while attempting to select a file in Smart Share, please try the following to resolve the problem:

Remove all accounts from the Google account management login page. Multiple accounts listed on this page can cause confusion on Google's end regarding which listed user is trying to access Google services in your browser session.

Delete your browsing history (cookies and cache).

Allow pop-ups from teacherdashboard.com (please see the above section for details).

Ensure that you are using the latest version of your browser.

Try logging out of and back into your Google user account.

If you are not using Google Chrome browser, try using Chrome to see if the problem persists in another browser.

If you still receive the 401 not authorized error after trying the above, please contact us by submitting a request with our team.

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If a Smart Share does not work or only works for some students/files, there will be errors shown in the status report (as shown below). If this happens, select "Report Errors", add any additional details you can, and then click the "Send" button. This will alert the Hapara team so they can investigate further.

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Things to do to prevent the need to close tabs

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If a student is off task or on a website that is unsafe, you have the option to close those websites for students. However, there are many different ways to help keep your students on task and safe...

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Where you can take Snaps

How to send students feedback with Snaps

Ways to use Snaps in your classroom

A Snap in Hāpara Highlights is a record of a student's browsing activity. It contains a picture of the student's screen, along with other helpful information.

Snaps improve communication and encourage collaboration, reflection and critical thinking. For example, you could send a student a Snap with a positive message about their online choices or progress.

Students could also add a Snap to their semester portfolio to document progress, or they could have a conversation about a Snap during a parent conference. Another way to use Snaps is to create a Google Form and ask students to reflect on their thought process or decision-making related to a Snap.

Where you can take Snaps

Activity Viewer

Class Activity - websites students in the class currently have open in their browsers

Unique Activity - websites that exactly one student has open

Collaboration - websites two or more students have open at the same time

1. Hover your cursor over the student's activity.

Current Screens

1. Click on the image of what a student is viewing on their screen.

Browser Tabs

The Student Tiles in Browser Tabs also gives you the option to take a Snap:

1. On a Student Tile, click the three dots to open the drop-down menu.

What a Snap includes

Snaps are so much more than screenshots! They also include:

The student's name

The date and time the Snap was taken

Whether the Snap related to a single student (Unique Activity) or a group of students (Collaboration)

The website address the student or group viewed

A timeline of the student's browsing activity

Where Snaps are stored

A Snap is available for seven days, but there's also an option to email it to yourself if you need to keep it longer.

To email yourself a copy:

1. Click the Snaps tab at the top of your page.

2. Next, click on the Snap you want to view.

3. Then click Email me a copy in the top right-hand corner of the Snap window.

How to send students feedback with Snaps

You can also easily share formative feedback with a student. For example, you could send a positive message with a Snap if a student did a great job researching reliable resources. Or you could ask a student to use the Snap to reflect on their online progress.

To send formative feedback:

2. Select the correct Snap.

4. Verify that the student's name in the template is correct.

5. Select from the feedback templates options.

6. Type the subject and message into the boxes.

Ways to use Snaps in your classroom

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Where you can take Snaps How to send students feedback with Snaps Ways to use Snaps in your classroom A Snap in Hāpara Highlights is a record of a student's browsing activity. It contains a picture of the student's screen, along with other helpful information. Snaps improve communication and encourage collaboration, reflection and critical thinking.

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Hāpara class groups allow you to easily differentiate and personalize instruction by targeting resources, messages and browsing environments for specific subsets of students. You can create groups to support a variety of instructional purposes such as grouping by ability level, project/interest and seating arrangement.

Creating class groups in Hāpara

Class Groups can be seen and used by all teachers assigned to a class. Once one teacher sets up groups, these groups will also be available to any co-teachers of that class.

Class groups sharing settings

When you set up groups in Hāpara Highlights and Teacher Dashboard, you have two options: groups can be shared across tabs, or specific to each tab.

By default, groups are set to Shared across tabs. To change this, click the Groups drop-down in the top right toolbar of Highlights or Teacher Dashboard and select Edit Groups.

Where it says Groups are shared across tabs, select Change and choose the setup you prefer.

We do not recommend switching back and forth between the two settings. You may lose some of the groups you have set up.

Share groups across tabs

This option is recommended for high school/secondary teachers who are teaching one subject to each class.

When you select this option, you create one set of groups that can be used throughout Highlights and Teacher Dashboard. These groups will also be available in Workspace, although you have some more options there ( see below).
Groups specific to each tab
This option is recommended for elementary/primary teachers who teach multiple subjects to the same class and use multiple subject folders. With this option, for example, you can set up and use different groupings of students for math and reading.

When you select this option, you will be able to set up different groups in Highlights and Teacher Dashboard. In Teacher Dashboard, you will be able to set up different groups for each subject folder, Gmail and any other tabs you use.

Creating a new group

If your groups are shared across tabs, you can set up a new group from any Teacher Dashboard or Highlights menu. First, click the Groups drop-down in the top right toolbar, Then click New Group.

If your groups are specific to each tab, make sure you are on the correct tab for that group before clicking the Groups drop-down. (For example, if you are setting up reading groups, make sure you are in Teacher Dashboard and have selected the reading subject folder before setting up your groups.)

To create a new group, click New Group. You can edit the name of the group by clicking in the text box. You can also change the color of the group by clicking on the colored circle and selecting a different color.

For shared class groups or each specific group tab, you can create as many class groups as needed. There are also 44 group colors available.

Adding or removing students in class groups

When you first create a class group, you can add students to it by clicking + Add. A list of all of the students in that class will appear, and you can select the students you would like to add to that group.

To add or remove a student in a group at a later time, click the Groups drop-down menu. Then click Edit Groups. Next, click the pencil icon next to the group you would like to edit.

To remove a student from a group, just click the X next to the student's name. To add a student to the group, click + Add and follow the instructions above.

From the student tile, you can also edit which groups a student belongs to. Simply click on the three dots to open the drop-down menu. Then click Edit Groups.

A side panel will open listing all of your class groups. Groups the student is assigned to will have a checkmark next to them. To add or remove the student from groups, just select or deselect the groups.

The colored bars at the top of each student tile indicate which groups the student is assigned to.

Editing groups

To change the name or color of a group, click the Groups drop-down menu. Then click Edit Groups. Next, click the pencil icon next to the group you would like to edit.

You can edit the name of the group by clicking in the text box. You can also change the color of the group by clicking on the colored circle and selecting a different color.

Why create groups

Organization: Filter your Teacher Dashboard view by group to organize student tiles and focus on one group at a time.

Differentiation: Create groups in Highlights to differentiate online instruction more easily. For example, you can share links or guide browsing for groups and include websites that meet grouped students' different instructional needs.

Learning accommodations: For students with IEPs, more easily incorporate accommodations by creating groups based on students' needs. For example, you can create a group for students who need extra time on assessments and then design a Guide Browsing session that gives them that extra time.

Group work: Create groups based on students' interests and then assign online content to these groups with Share Links or Guide Browsing.

What are Workspace groups and how are they helpful?

Workspace groups allow teachers to support collaborative, differentiated learning as students engage with the content of a Workspace. Here are a few features of Workspace groups that make them helpful:

Cards can be assigned to groups: Once you create a group in a Workspace, you can then assign differentiated and personalized cards to it based on the learning needs and/or interests of students in that particular group.

Groups can be formed in flexible ways: Workspace groups are set up so that you can create groups as small or as large as you wish - from just one student to a few students to the whole class. You can set up your groups when you create the Workspace, or at any point after you've published it for students. You can base groups on the same types of criteria you use in the real classroom. Plus, you can create up to 200 groups in Workspace, allowing even the largest classes to have collaborative Workspaces.

Groups can promote peer-to-peer communication and collaboration: Workspace groups encourage student communication and collaboration by allowing students not only to see the other members of their groups but also to email them directly from the Groups area of their Workspace page.

Workspaces can be shared across classes more efficiently: You can use the same original Workspace with multiple classes. Then you can vary the content when you need to by assigning different cards to different class groups.

Your Workspace can be filtered by group: You can click to filter your Workspace by the group whose cards you want to see. This makes it easier for you to see what different groups are working on and make sure you're giving your groups the digital material you want to.

Using class groups in Hāpara Workspace

When your class groups are shared across tabs, you can also use them in H ā para Workspace. To use class groups in a Workspace, click the Students & Groups tab.

Then click New Group. Give the group a name and color. Now click Next.

In the side panel, select the class to open a list of class groups and individual students. Find the class group that you would like to use in your Workspace. Then drag and drop the class group name into the group box you just made.

This will copy the students from your class group into your Workspace group. If you make changes to your class groups in Highlights or Dashboard after setting up your Workspace group, those changes will not be reflected in Workspace.
Remember, students can see the names of the groups they are in in Workspace, so you may not want to use the same group names you use elsewhere in Hāpara.
For more on setting up groups in Workspace, read this article.

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Creating and assigning students to class groups

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Hāpara class groups allow you to easily differentiate and personalize instruction by targeting resources, messages and browsing environments for specific subsets of students. You can create groups to support a variety of instructional purposes such as grouping by ability level, project/interest and seating arrangement.