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1. A letter should begin with the appropriate contact information from the writer. A letter is a message from a specific person so contact information should be displayed in the top left page of the letter.
2. 12 point Times new roman font
3. Double spaced for easier reading by the viewer
4. Date of correspondence in the top right of the page.
5. Formal greeting addressing the target audience
6. Introduction to the topic or issue at hand.
7.Opening statement
8. Body of the letter, containing the argument, facts, technical explanations and other details the writer wishes to convey to the reader.
9. Closing statement/paragraph used to wrap up and re-emphasize the points of the letter.
10. Sign-off with signature and well wishes.

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Begin with a greeting

The body of the letter should include:

1st paragraph: include exigence, why you are writing.

The following paragraphs: include specific details about the information that is being provided.

Last paragraph: restate reason for writing, thank the reader, and end with a polite question for a response.

Close with a formal sign off

Below the close, include your name along with contact information

The letter should be long enough but not too long to convey sincerity as well as the seriousness of why you are writing.

Since it’s a formal letter, do not include informal speech.

Revise and edit for grammatical errors as well as to look over structure of letter.

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Today, a printed letter is usually reserved for important professional communications, such as recommendation letters, job cover letters, resignation letters, legal correspondence, and company communications. Since a letter is a formal mode of communication, you'll want to know how to write one that is professional.

The following sample letter format illustrates the information you need to include when writing a letter, along with advice on the appropriate font, salutation, spacing, closing, and signature for business correspondence.

Sample Letter Format

Contact Information (Include your contact information unless you are writing on letterhead that already includes it.)
Your Name
Your Address
Your City, State Zip Code
Your Phone Number
Your Email Address

Date

Contact Information (The person or company you are writing to)
Name
Title
Company
Address
City, State Zip Code

Dear Mr./Ms. Last Name:
Use a formal salutation, not a first name, unless you know the person well. If you do not know the person's gender, you can write out their full name. For instance, "Dear Pat Crody" instead of "Dear Mr. Crody" or "Dear Ms. Crody." If you do not know the recipient's name, it's still common and acceptable to use the old-fashioned " To Whom It May Concern."

Body of Letter

The first paragraph of your letter should provide an introduction as to why you are writing so that your reason for contacting the person is obvious from the beginning.

Then, in the following paragraphs, provide specific details about your request or the information you are providing.

The last paragraph of your letter should reiterate the reason you are writing and thank the reader for reviewing your request. If appropriate, it should also politely ask for a written response or for the opportunity to arrange a meeting to further discuss your request.

Closing

Signature

Handwritten Signature(For a hard copy letter, use black or blue ink to sign the letter.)

Typed Signature

Letter Template to Download

Here is a sample letter that you can download (compatible with Google Docs and Word Online), or you can see the text below. Note that in this example, Nicole knows Jason Andrews well enough to use his first name in the salutation.

Professional Letter Example

August 3, 2020

Dear Jason,

Thanks, and best wishes,

Nicole Thomas

Tips for Formatting Your Letter

To make sure your letter looks professional, follow these tips:

Your letter should be simple and focused; make the purpose of your letter clear.

Left justify your letter.

Single space your letter and leave a space between each paragraph.

Use a plain font such as Arial, Times New Roman, Courier New, or Verdana. The font size should be 10 or 12 points.

Leave a blank line after the salutation and before the closing.

Business letters should always be printed on white bond paper rather than on colored paper or personal stationery.

If you're sending an email letter, here's what to include and how to format your signature.

Check for Formatting Errors and Typos

Once you have written your business letter, proofread it and spellcheck it on the screen. Then print it out and read it through at least one more time, checking for any errors or typos. This is important as it's often easier to spot errors on a hard copy.

Be on the lookout for formatting errors, such as two paragraphs that don't have a space in between them or lines that are indented incorrectly. Then, before putting your letter in an envelope, sign above your typed name using black or blue ink.

If you are using Microsoft Word or another word processing program to write your letter, there are templates available that can help you format your letter correctly. Here's more information on free Microsoft Word letter templates.

More Letter Format Examples

Here are more examples of letters and email message formats that you can use as a starting point for your own correspondence:

Letter Writing Tips and Advice

Knowing how to write business letters is an essential skill, so here are several additional articles for you to learn more:

Start With the Basics

Start with the basics on how to write a business letter using a general format, and review various business letter templates. In addition, you can look at these employment-related business letter examples. Review more details about formatting and take a look at another example of a business letter format.

Review Examples

If you like to learn by looking at examples, there are many types of business letters to choose from, such as cover letters, interview thank-you letters, follow-up letters, job acceptance or rejection letters, resignation letters, and appreciation letters. You'll find all those along with samples of business and employment-related letters in this review of letter samples.

Send an Email Business Message

Not all business letters are printed out and mailed. If you plan to send an email, review these guidelines for professional emails and letter writing.

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Today, a printed letter is usually reserved for important professional communications, such as recommendation letters, job cover letters, resignation letters, legal correspondence, and company communications. Since a letter is a formal mode of communication, you'll want to know how to write one that is professional.

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1. Personally, I believe the letter heading is one of the most important details in writing a letter. This should include the date and any critical information like IMPORTANT or TIME SENSITIVE but this should be used sparingly.
2. Next is the Introduction. This should include who you're addressing and the reason for your letter. This will depend on who you're addressing. For some you could say, To whom it may concern I'm writing on behalf of my brother who has recently passed away. For others you could say, Dear Fred I'm writing about the ten dollars I borrowed from you last week. Make sure your introduction is to the point.
3. Next is the body. The body of the letter will contain all the information you intend to give to the person you're writing to. This should be spell-checked and also grammar-checked.
4. Then the conclusion. Make sure you're respectful, especially if the letter is work related. And end with something that will make the person want to respond. Sincerely yours,
John
Respectfully,
John

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- Date at top
- Start with an opener or greeting addressing using "Dear"
- Brief introductory first paragraph introducing yourself and your main point or topic
- Concise and organized body paragraphs providing relevant info
- Closing paragraph summarizing key points & a call to action if needed
- Sign-off
- Sign and print name
- can be professional and still have a friendly tone
- possibly use block format- clean and easy to read

"Business Communication: How to Write a Formal Business Letter" GCF Global
https://edu.gcfglobal.org/en/business-communication/how-to-write-a-formal-business-letter/1/

How To Write Good Letters (With Formal and Informal Examples) Indeed Editorial Team January 5, 2021

https://edu.gcfglobal.org/en/business-communication/how-to-write-a-formal-business-letter/1/

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·       Correct English. Use proper words that fit with the style you are writing. Example: if you are writing a professional email the word “Dude” doesn’t fit here

·       Correct grammar and spelling. Keep the words used free from errors

·       Letter heading. This is where you will add the address, date, and other information for the letter to be sent

·       Times new roman. Easy to read font type that shows words in a clear manner

·       Complimentary close. Something such as “sincerely” “Thank you,” or other methods of closing politely

·       Greeting. Something such as “Hello” or “Good afternoon,” it can be both formal and informal depending on the type of letter

·       Body. this is where the topic of the letter will be introduced and expanded upon

·       Signature. Sign the bottom of your page in for professionalism and to show the care taken when writing that letter

Contributor, Chron. “What Is the Proper Ending to a Business Letter?” Small Business - Chron.com, Chron.com, 10 Nov. 2020, https://smallbusiness.chron.com/proper-ending-business-letter-20667.html.

“Parts of a Business Letter: Examples of the 7 Components.” Indeed Career Guide, https://www.indeed.com/career-advice/career-development/business-letter-parts.

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1. Always start with making sure you are typing in Times New Roman with 12-point font and with correct 1-inch page margins.

2. Write your return address with the date in the top left corner, then open with a proper greetings such as "Dear (name of recipient),"

3. Always start your introduction with a greeting and what the purpose of the letter is.

4. The main body of the letter should address all key points and supporting details. This is where your main argument would be if there is one, or where you support your introduction if there is no argument.

5. The conclusion should always politely end letter and to say farewell to your recipient.

6. Always sign off with "Sincerely, (your name)" or something similar.

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My personal guidelines when writing a letter are:
1. First off, let's start with introducing ourselves and what a better option other than providing your contact information, such as name, title, address, phone number or an email address in case you need to be reached at.
2. Greetings: Make sure you introduce yourself but in a professional manner.
3. Body of the letter: This should be the idea that it's attempted to be communicated with the receiver of the letter. Specify details and reiterate the reason of why is this letter being brought to them.
4. Conclusion: includes the closure of the letter and the idea of the letter itself, including a closing sentence written in a professional manner8
4. Signatures: includes your name and a short summary of title and companies' information.

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Shaylen ZoBell, Writing with Letter Conventions, ENGL 2010

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Shaylen ZoBell, Writing with Letter Conventions, ENGL 2010

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1.       Font: Is the basic black 12 pt. Times New Roman.

2.       Spacing: 2.0

3.       Address: Use your return address in the top left corner of the page.

4.       Date: Add current date to top right corner of the page.

5.       Greetings: If you’re not writing to a specific person, keep a generalized greeting, such as “to whom it may concern.” Casual greetings, like “Hello,” are also acceptable.

6.       Content:

·       Plan what you want to write, compose an outline, brainstorm the layout, or start with a rough draft.

·       Regarding your topic, place relevant information at the beginning, in the first paragraph.

·       Then give main content in accurate, concise words. The body should be the most unique section.

·       Check online sources for correct layouts on sites like goodletterwriting.com, usingenglish.com.

·       The closing paragraph should explain the desired outcome of your topic.

7.       Closing signature: End the letter with thank you, or sincerely with your name.

8.       Cite the sources used in your letter.

9.       Read, reread, revise.

10.   Use grammar/spellcheck.

References:

How to Write a Letter - Good Letter Writing

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When I write a letter I always greet who I'm writing to first.
Then I write or type my letter in 12 point font. I try to keep the font type either times new roman or ariel.
I then end the letter with a way of saying goodbye and thank you for your time.
I put the pages in the corner.
I try to follow MLA formatting when writing a letter.

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Share to Google Classroom

Welcome to an overview of "What is MLA Format?" in relation to paper formatting. You'll find in-depth guidelines, examples, and visual samples to help you easily format your paper. This guide does not serve as a reference for MLA citation format.

For help determining the proper structure for citing, refer to the other guides on EasyBib.com. Here is another informative site which may help with further understanding of MLA citation format.

Guidelines for Formatting a Paper in MLA

Use white 8 ½ x 11" paper.

Make 1 inch margins on the top, bottom, and sides.

The first word in every paragraph should be indented one half inch.

Indent set-off or block quotations one half inch from the left margin.

Use any type of font that is easy to read, such as Times New Roman. Make sure that italics look different from the regular typeface.

Use 12-point size.

Double space the entire research paper, even the Works Cited page.

Leave one space after periods and other punctuation marks, unless your instructor tells you to leave two spaces.

These guidelines come from the MLA Style Center's web page "Formatting a Research Paper."
If you need more guidance, a website like EasyBib.com usually has guides and tools to help you out. There's also resources on other styles, like our guide on " APA reference page ", otherwise known as a "References" page.

MLA Format Background

The Modern Language Association (MLA) is an organization responsible for developing MLA format. It was developed as a means for researchers, students, and scholars in the literature and language fields to uniformly format their papers and assignments. This uniform, or consistent, method to developing a paper or assignment allows for easy reading. Today, MLA is not only used in literature and language subject areas; many others have adopted it as well.

The Modern Language Association released the 9th and most current edition of their MLA Handbook in April 2021. The Handbook provides thorough instructions on citing, as well as guidelines for submitting work that adheres to the Modern Language Association's rules and standards. Although we're not affiliated with the MLA, our citation specialists bring you this thoughtful and informative guide on the format.

Looking for information about previous editions to the Handbook? Want to learn more about the origin of "What is MLA format?" Click here to learn about the previous editions to the Handbook.

Actually, are you looking for help on using another style? See how to cite an APA journal, learn to create an APA book citation, and more!

To create a header for your first page, follow these steps:

Begin one inch from the top of the first page and flush with the left margin.

Type your name, your instructor's name, the course name and number, and the date on separate lines, using double spaces between each.

Double space once more and center the title. Do NOT underline, bold, or type the title in all capital letters. Only italicize words that would normally be italicized in the text. Example: Character Development in The Great Gatsby

Do not place a period after the title or after any headings

Double space between the title and first lines of the text

General Paper Formatting

Paper Choice

While many professors, instructors, and publications allow electronic submission, some prefer printed, hard copies of papers. This section focuses on the type of paper to use for printed submission.

If you choose to print your paper, use white paper only. Do not use ivory, off-white, or any other shades or colors.

Choose a standard, high quality paper to print your project on. Do not use cardstock. It is not necessary to use resum paper. Use typical, high quality printer or copy paper.

When it comes to size, 8 ½-by-11-inch paper is the recommended size. If you'd like to use a different size, ask your teacher prior to submission.

Use One-Inch Margins in MLA

Use one-inch margins around the entire page. The running head should be the only item seen in the one inch margin (see below for more on running heads).

Most word processing programs automatically default to using one inch margins. Check the page settings section of the program to locate the margin size.

Indenting Paragraphs in MLA

Indent the first word in every paragraph. Sentences should begin one half inch from the left margin.
It is not necessary to manually measure half an inch. Use the "tab" button on the keyboard to create a half inch space.
Double Space Paragraphs in MLA

MLA research paper format requires that the entire research paper or MLA format essay includes double-spaced lines. Double-spaced lines should be found in between the written body of the work, in the heading, and also on the MLA reference page.

While it may seem tempting to place a few extra lines between the heading, title, and beginning of the paper, lines should all be double spaced.

Font and Font Size in MLA

In an MLA paper, it is acceptable to use any font type that is easy to read. Many source types, such as books and articles, use fonts that are easy to read, so if you're seeking an appropriate font style, look at other sources for guidance. Two of the most commonly used fonts are Arial and Times New Roman.

It is important for the reader to be able to distinguish the difference between italicized and regular font, so if you choose a font style different than Arial or Times New Roman, make sure the difference between the two type styles is evident.

The use of a 12-point font size is recommended as this is the default size for many word processing programs. It is acceptable to use another standard size, such as 11-point or 11.5-point.

Binding

Some professors or instructors will provide guidance on how to secure hard copies of projects. If your instructor does not provide you with any expectations or guidance, a simple staple in the top left corner should suffice. If a stapler is not available, some instructors allow paper or binder clips.

Do not fold the top left corner down to secure the pages together. The page could easily unfold, causing a mess of papers. While binders and plastic holders are cute, in reality, they add bulk to a professor or instructor who may like to take the papers home for grading purposes. Keep the binding simple and clean. Staples work best, and binder and paper clips are the next best option.

As always, follow any instructions your professor or teacher may provide. The guidelines found here are simply recommendations.

MLA Heading & Title Page Instructions

The web page "Formatting a Research Paper" gives two options when it comes to creating the header for your project:

1. An MLA format heading can be placed at the top of the first page

2. A title page can grace the front of the assignment. If you choose to create a title page, keep in mind that there aren't any official title page or cover page guidelines in MLA format. See more information below.

If choosing option one, creating an MLA heading, you'll need to include four main components:

Your full name

Your instructor's name

The name and number of the course or class

The assignment's due date

The first item typed on the paper should be your full name.

1. Position your name one inch from the top and left margins of the page.

2. Add a double space beneath your name, and type the name of your instructor.

3. Below the professor or instructor's name should be a double space, followed by the name of the course, class, or section number (if available).

4. Below it, include another double space and add the assignment's due date (Day Month Year).

Here's an example:
The assignment's title should be placed below the due date, after a double space. Align the title so it sits in the center of the MLA format paper. The title should be written in standard lettering, without underlines, bold font, italicized font, or any quotation marks. Only include italics or quotation marks if your title includes the title of another source.

Neal E. Bibdarsh
Here is an example of an MLA header for an MLA format essay, paper, or assignment:
Professor Haujeemoto

English 201

2 Nov 2017

The Trials and Tribulations of Lincoln's Reciting of "The Gettysburg Address"

Title Page
*Note: The quotation marks here are around the title of a speech included in the paper's title.
Most research papers use a standard MLA format heading, like the one seen above. If your instructor requires you to create a standalone title page, ask him or her for specifications. MLA does not have specific instructions for developing an MLA title page. We recommend you use an MLA header for your project.

If your teacher or professor requires a standalone title page, but has not provided any guidance or specifications, here are a few suggestions from EasyBib.com and this MLA guide:

1. Center and double space all of the text on your page.

2. Place the name of your school at the top of the page.

3. Skip down to about the center of the page and type the title of your paper. Do not bold the title, italicize the entire title, place quotation marks around it, or type the title out in capital letters.

4. Use italics for the titles of any sources in the title of your paper. Example: An Analysis of Mythical Creatures in Harry Potter and the Goblet of Fire

5. The title should be written in title case form. Capitalize the:

1. first letter of the title

2. first letter of the last word

3. first letter of any adjectives, adverbs, nouns, pronouns, and verbs

6. If your paper has a subtitle, include on the next line below your title.

7. Skip down to the bottom third of the page and add your name, the the name of your instructor, the name/number of the course or class, and the assignment's due date on four separate lines.

8. Keep the font size at 12 pt., or a size close to it, to make it look professional.

9. Use the same font as the text of the paper. The Modern Language Association recommends any font that is easy to read and has a clear distinction between italics and standard font. Times New Roman and Arial are recommended, but many other fonts work as well.

10. Include a page number in the top right corner of the paper. For more information on how to style page numbers, check out the next section, "Running Head and Page Numbers."

11. We do not recommend adding any images or cover art to the title page.

Click additional information about essays to see an example of a formatted header.

You can either create a title page using the EasyBib Title Page creator or omit the title page completely and use a header.

Running Head & Page Numbers in MLA

A running head is a brief heading that is placed in the top right corner of every page in a project. The Modern Language Association Style Center (online) states that the running head consists of:

Last name of the paper's author

Page number

The running head is placed in the upper right-hand corner, half an inch from the top margin and one inch from the right margin of the page.

Type your last name before the page number.

The last name and page number should be separated by a single space.

Do not place the word "page" or use an abbreviation, such as p. or pg., before the page number.

Quite often, the running head begins on the second page, but your instructor may ask you to include the running head on the first page of the assignment. As always, if your instructor provides you with specific directions, follow his or her guidelines.

General tips to keep in mind:
Before adding this information manually onto every single page, check to see if the word processor you're using has the capability to automatically add this information for you. Try looking in the settings area where page numbers or headers can be added or modified.

Google Docs: Adding a header

1. Go to the menu section "Insert."

2. Select "Page numbers" and select the option that places the page number in the upper-right corner.

3. A page number will appear; your cursor will blink next to it.

4. Move your cursor to the left of the page number.

5. Type your last name. Add a space between your name and the page number.

6. You should now have a properly formatted header on every page!

Microsoft Word Document: Adding a header

1. Go to the menu section "Insert."

2. Select "Page numbers" and select the option that places the page number in the upper-right corner.

3. Either:

1. Double-click in the space at the top of the page (where the page number is).

2. OR Go to the "Insert" menu, select "Header," and select "Edit Header."

4. Type your last name next to page number. If it isn't already right-aligned, go to the "Home" menu and right-align your name.

5. You should now have a properly formatted header on every page!

Quotations in MLA

Quotes are added into assignments to help defend an argument, prove a point, add emphasis, or simply liven up a project.

Quotes should not take up the majority of your paper or assignment. Quotes should be sprinkled sparingly throughout, and quotes longer than 4 lines should be formatted as MLA block quotes. Use direct quotes from outside sources to enhance and expand on your own writing and ideas.

Words from quotes belong to the individual who spoke or wrote them, so it is essential to credit that individual's work. Credit him or her by adding what is called an "in-text citation" into the body of the project.

There are three ways to add quotes:
1. With the author's name in the sentence (a citation in prose).

Example:

Dan Gutman shares a glimpse into the overall plot by stating, "I didn't know it at the time, but a baseball card-for me-could function like a time machine" (5).

In the above example, Dan Gutman is the author of the book that this quote is pulled from.

Example:

The main character's confusing experience is realized and explained when he states "I didn't know it at the time, but a baseball card-for me-could function like a time machine" (Gutman 5).
2. Without the author's name in the sentence (a parenthetical citation).
In the above example, Dan Gutman's name isn't included in the sentence. It's included in the parentheses at the end of the sentence. This is an example of a proper MLA style citation in the body of a project.

Using footnotes and endnotes

The Modern Language Association generally promotes the use of references as described in the sections above, but footnotes and endnotes are also acceptable forms of references to use in your paper.
3. In a block quote, which is used when a large quote, of 4 lines or more, is added into a project.
Footnotes and endnotes are helpful to use in a variety of circumstances. Here are a few scenarios when it may seem appropriate to use this type of referencing:

When you are referring to a number of various sources, by various authors, in a section of your paper. In this situation, it is a good idea to use a footnote or endnote to share information for parenthetical references. This will encourage the reader to stay focused on the text of the research paper, instead of having to read through all of the reference information.

When you are sharing additional information that doesn't quite fit into the scope of the paper, but is beneficial for the reader. These types of footnotes and endnotes are helpful when explaining translations, adding background information, or sharing counterexamples to research.

To include a footnote or endnote, add a superscript number at the end of the sentence the footnote or endnote refers to. They can be included mid-sentence if necessary, but be sure to add it after any punctuation, such as commas or periods. Find a location that doesn't distract the reader from the content and flow of the paper.

Numerous well-known children's books include characters from a wide range of races and ethnicities, thus promoting diversity and multiculturalism.¹
Within the text example:
¹See Isadora, Parr, and Velazquez. While Parr's work features characters of various colors, such as pink or blue, children easily correlate it with individuals of different races and ethnicities.

On the last page of the assignment, the writer includes the full references for the books by Isadora, Parr, and Velazquez.
At the bottom of the page (footnote) or at the end of the section (endnote):
For more on block quotes and a further, detailed explanation on the use of quotes, including MLA footnotes, refer to our MLA In-Text Citation and Parenthetical Citations Guide. In this guide you'll find further information including directions for the use of quotes without an author, page numbers, and how to properly credit work from electronic sources.

For guides on citations in another style, check out APA parenthetical citation and APA in-text citation.

Paraphrases in MLA

Paraphrases are created when text or speech from another source are added into a project, but the writer chooses to summarize them and weave in his or her own writing and writing style.

Even though the writer modifies the information from another source, it is still necessary to credit the source using proper format ( Handbook 98). Paraphrased information uses the same MLA reference format as stated in the section directly above this one.

Here is an acceptable paraphrase:

"Stay hungry. Stay foolish." Steve Jobs
Original text:
Steve Jobs encouraged students at Stanford to continue with their determination, drive, and ambitious behavior. They should never be simply satisfied with the status quo. They should continue to push themselves despite possible obstacles and failures.

To develop a well-written paraphrase, follow these simple, step-by-step instructions.
Paraphrase:

1. Find a phrase, sentence, paragraph, or section of original text you'd like to turn into a paraphrase.

2. Read the text carefully and make sure you fully comprehend its meaning. A writer can only develop a well-written paraphrase if the information has been fully grasped and understood. If you're having difficulty understanding the information, take a few minutes to read up on tricky words and background information. If all else fails, ask a friend to see if they're able to make sense of the concepts.

3. After analyzing and completely understanding the original text, put it to the side. Take a moment to think about what you've read and connect the idea to your own assignment.

4. Now that the information is completely understood, take a moment to rewrite what you've read, in your own words and writing style. Do not simply substitute words in the original text with synonyms. That's plagiarism! Show off and demonstrate your ability to process the original information, connect it to the content in your paper, and write it in your own individual and unique writing style.

5. Include an in-text reference next to the paraphrase. All paraphrases include references, similar to direct quotes. See the "Quotations" section of this guide to learn how to properly attribute your paraphrased information.

6. Give yourself a pat on the back! Paraphrasing is an important part of the research and writing process.

An essential part of the research process involves adding direct quotes and paraphrases into projects. Direct quotes provide word-for-word evidence and allow writers to use another author's eloquent words and language in their own projects. When it comes to paraphrases, writers are able to take a block of text and shrink the scope of it into the their papers. Paper writers can also use paraphrases to demonstrate their ability to analyze and reiterate information in a meaningful and relevant way.

If you're wondering which one is better to consistently use, quotes or paraphrases, there's a clear winner. Paraphrases come out on top. Sure, direct quotes are incredibly beneficial, but copying and pasting too many of these into a project can cause a reader to lose sight of the writer's own voice. Mixing your own voice with another author's too much can make for choppy and disjointed reading.
Wondering if it's better to quote or paraphrase?
The ultimate goal of a research project is to have your voice and research merged together as one. Paraphrases allow just that. When you combine information from outside sources with your own writing style, it demonstrates your ability as a researcher to showcase your understanding and analyzation of a topic.

Remember, whether you're adding direct quotes or paraphrases into a project, both types of additions need references. References are placed after the quotes and paraphrases, and also at the end of an assignment.

If you're looking for additional help with your punctuation or grammar, check out the EasyBib plagiarism checker!

Using Abbreviations in MLA

Abbreviations are commonly used in many source types including websites, blog posts, books, and journal articles. It is acceptable to use abbreviations in all of these sources.

When it comes to school and research assignments, however, the MLA Handbook states that abbreviations should be used rarely in the prose of your paper (293). Spelling out abbreviations into their full words and meanings is recommended. This ensures understanding and avoids any confusion from your reader.

There are times when you may feel it is perfectly acceptable to use an abbreviation rather than its typed out counterpart in a paper. If you do abbreviate, be sure you are using commonly accepted abbreviations, which you can find in the dictionary. You can also review Appendix 1 in the MLA Handbook.

When including abbreviations, do not place periods in between capital letters. For example:

Human Immunodeficiency Virus can be abbreviated to HIV, not H.I.V.

United States should be US, not U.S.

Digital video disc should be DVD, not D.V.D.

For lower case abbreviations, it is acceptable to include periods between the letters.

The abbreviation, "For example" = e.g.

If there is a mix of lower case and upper case letters, do not use periods if the majority of the letters are upper case. Examples include PhD and EdD

Abbreviating Months
General Abbreviation Tips
Type out entire month names when being used in the body of a research paper or assignment.

She rented out the beach house from May through September

When it comes to references, MLA bibliography format requires months longer than four letters to be abbreviated.
Example:
Other abbreviations that are perfectly acceptable to use in a bibliography (not the body of a project) include:

p. or pp. for page and page numbers

ch. for chapter

ed. for edition

trans. for translation or translated

vol. for volume

no. for number

rev. for revised

Example:
Again, these abbreviations should only be used in the final page(s) of a project, the MLA Works Cited list. They should not be used in the body of a project.

For more information on bibliographies, see our MLA format Works Cited List page.

Abbreviating Publishers

One of the quirkiest things about this particular style is how publisher names are structured on the final page of references. Certain words are abbreviated, some words are omitted, and other words are written in full.

Words describing what type of business the publisher is are omitted from the works cited. Here's a breakdown of the words that should be excluded:

Co. (Company)

Corp. (Corporation)

Inc. (Incorporated)

Ltd. (Limited)

The (when at the beginning of the name)

If a publisher's name contains the words "University" and "Press" (or the equivalent in another language), the words should be abbreviated to the letters "U" and "P" in your citation. But if only one of the words appears, it should be written out normally.

Here are a few examples:

University of Delaware

Yale UP

U College of London P

MIT Press

All other words related to the names of publishers should be written out in full.

Abbreviating Titles

Certain classical and biblical works are abbreviated in a bibliography, but also in any parenthetical references in the text.

The official handbook provides a lengthy list, spanning over multiple pages, of the preferred abbreviations to use for classical and biblical works ( Handbook 295-301), but here's a quick snapshot of some of the commonly used ones:

Hebrew Bible or Old Testament = OT

New Testament = NT

Shakespeare:

Again, the titles above are allowed to be abbreviated both in references in parentheses in the body of a project and also on the final page of references. If you're wondering why, it's because they're cited often and it's unnecessary to type out the entire title names.

Formatting Numbers in MLA

Use of Numerals

If the project calls for frequent use of numbers (such as a scientific study or statistics), use numerals that precede measurements.

Other items to keep in mind:

In divisions, use numbers, ex: In page 5 of the study
Example:
Arabic Numbers

When including a number in a paper, spell out the number if it can be written as one word (such as six) or two words (such as sixty-two). For fractions, decimals, or longer numbers, type them out using digits. For larger numbers, write the number itself ( Handbook 82-84).

Here are a few examples:

If the number comes before a unit of measurement or label, type the number using digits.

More on Numbers

Starting a sentence with a number is generally frowned upon. Try modifying the sentence so that the number, or number word, is found elsewhere.

Instead of:

225 children were found in the warehouse, some malnourished and diseased.

Use this sentence:

A total of 225 children were found in the warehouse, some malnourished and diseased.

If modifying the sentence is not possible or does not work well with the flow of the assignment or paper, type out the written number:

Two hundred twenty five children were found in the warehouse, some malnourished and diseased.

Do not include any ISBN numbers in your paper.

Outline Format

The Modern Language Association does not have any requirements regarding the structure of an outline. If your teacher asks you to create an MLA outline, we recommend using roman numerals, capital and lowercase letters, and numbers.

Here is an example of a recommended outline structure:

In addition to outlines, use roman numerals for suffixes.

Using Images, Tables, & Musical Scores in MLA

Photographs, data sets, tables, graphs, and other images are often added into projects or papers to promote or aid understanding. They provide meaningful visuals for the reader. If the illustration or visual image does not enhance the quality of the paper, do not include it in the project.

Tables and illustrations should be placed as close as possible to the text that they most closely refer to.

Images

For an image to be significant and easily identifiable, place it as close as possible to the text in the project where it is discussed.

It is not acceptable to simply place an image in a project without including identifiable information. All images must include information about its origin.

Here are the directions to properly attribute an image:

1. Create a label for the image or illustration and place it directly beneath the image. Begin the label with the abbreviation "Fig.," which is short for figure.
Assign an Arabic number. The image closest to the beginning of the project should be labeled as Fig. 1. The next image in the project should be Fig. 2. and so on.

2. Provide a caption. The caption should be a brief explanation or the title of the contents of the image. Place the caption directly next to the label.

3. Immediately following the caption, it is acceptable to include attribution information. If the image is not discussed further in the rest of the paper or project, it is acceptable to include the MLA bibliography format citation below the image and omit it from the bibliography or MLA format works cited page.

In the text of the project or paper where the figure is discussed, include the label in parentheses to ensure the reader knows where to find the figure in your paper.

Sarah's tattoo design was filled with two of her favorite flowers: lilies and daffodils along a thinly curved vine (fig. 1).
Example 1: In the text:
(Image Would Be Here)
Fig. 1. Sarah's Tattoo. barneyWILLIAMSable, Deviant Art, 2011, barneywilliamsable.deviantart.com/art/Sarah-s-Tattoo-design-193048938.
Image formatting: Example 2:
Fig. 1. White Studio. "Houdini and Jennie, the Elephant, Performing at the Hippodrome, New York." Library of Congress, www.loc.gov/item/96518833/.

Tables

When adding a table or data set into a project, it is formatted a little differently. Above the data set, include the label "Table" with an Arabic numeral, and title it. The table number and title should be located flush left and on separate lines. The first table seen in the project is labeled as Table 1. The second table in the project is Table 2, and so on. The table's title should be written in title case form (the first letter of each word is capitalized, except for small, insignificant words).

Underneath the table, provide the source and any notes. Notes should be labeled with a letter, rather than a numeral, so the reader is able to differentiate between the notes of the text and the notes of the table.

Table 4

International Scholars from India Enrolled at Yale University a

Source: "International Scholars Academic Year 2015-2016." Yale University, Office of International Students and Scholars, yale.app.box.com/v/scholar-2015-2016.
a. The numbers reflect students who are enrolled full-time.
Example 1:
The information included above and below any images or table should be double spaced, similar to the rest of the project or paper.

Musical Scores

Musical scores need to be labeled as well. When including a musical score in a project, label musical scores with "Ex." which is short for example. This label should be placed below the musical score. Next to the abbreviation "Ex.", assign the score an Arabic numeral. The first musical score in the project should be labeled as Ex. 1. The second musical score found in an assignment should be labeled as Ex. 2., and so on.
Example 2:
If possible, provide a caption after to the label. If the caption below the sheet music includes enough information about the source, it is not necessary to include the full reference at the end of the assignment.

Ex. 4. Scott Joplin, The Entertainer, piano, C major.
Here is an example of a possible label and caption:
Here's more on tables and illustrations.
Another example:
Using Lists in MLA

It's appropriate to add lists into an MLA format essay as long as the proper rules are followed.

Lists created using MLA essay format look different than a grocery list or any other type of vertical listing of items. Items in a list are included in your prose, rather than the traditional vertical style.

Often, you will use a colon between the introductory sentence and the list. But you should not include a colon if the first item in the list is part of the sentence.

Here is an example of how a list may look incorporated into the prose of a research project or assignment:

William Shakespeare wrote numerous plays, many of which were considered tragedies: Romeo and Juliet, Hamlet, Macbeth, Othello, Julius Caesar, and King Lear.

List Example #2
Here is an example of how a list may look in a research project or assignment when the list is part of the introductory sentence:

Many of William Shakespeare's were tragedies. Some of his most popular tragedies include Romeo and Juliet, Hamlet, Macbeth, Othello, Julius Caesar, and King Lear.
List Example #1
MLA Works Cited Format

EasyBib.com has a full, comprehensive guide to creating a proper works cited MLA format, but here are a few items to keep in mind when developing this portion of a project:

1. The list of citations should be the very last page of a research project or essay.

2. The top of the page should include the running head and the page number.

3. All entries should be placed in alphabetical order by the first item in the MLA format citation.

4. The entire page should be double spaced.

For more detailed information, make sure to check out the EasyBib guide to MLA format Works Cited pages.

MLA Citation Format

The majority of this guide focuses on MLA formatting in regards to MLA paper format rules and guidelines. If you're seeking information related to the proper formatting of an MLA citation, refer to our individual pages and posts on various types of citations.

If you're simply looking for the general structure for full references, which are found on the final pages of projects, here's the proper order:

Author's Last name, Author's First name. "Title of Source."* Title of Container, Names of other contributors along with their specific roles, version of the source (if it differs from the original or is unique), any key numbers associated with the source that aren't dates (such as journal issue numbers or volume numbers), Name of the Publisher, publication date, location (such as the URL or page numbers).

MLA Format Citing FAQs:

Containers are what hold the source. If you're creating a reference for a chapter in a book, the title of the chapter is the title of the source, and the container is the title of the book. The book holds the chapter, so it's the container. If you're searching for how to cite a website, here's a tip: the title of the source is the name of the individual page and the title of the container is the name of the full website.
*Note: A title may be in italics instead of quotation marks, depending of the type of source. The general rule is that works that are self-contained (like books, journals, or television shows) are formatted in italics. Works that are part of a larger work (like articles, chapters, or specific episodes) are formatting in quotation marks.
The short answer is "No!" When citing, only include the components that help the reader locate the exact same source themselves.

It isn't necessary to go digging for items such as numbers, version types, or names of other individuals or contributors associated with the source if they aren't applicable. If you think it's beneficial for the reader, then include it.
"What in the world are containers?"
If you're looking for an MLA citation generator, head to the EasyBib homepage. Our formatter will help you create citations quickly and easily!
"This seems like a lot of information for a reference. Is it all necessary?"
Need APA, too? There are also EasyBib tools and an APA citation website reference guide to help you learn the basics.

Edits and Proofreading

Editing and proofreading your assignment prior to submission is an incredibly important step in the research process. Editing involves checking the paper for the following items:
Related to citations, here are helpful pages on:

1. Spelling: Are all words spelled correctly? Review all proper names, places, and other unique words to ensure correct spelling. When finished, run the project through a spell checker. Many word processing programs, such as Microsoft Word and Google Drive, provide a free spell checking feature. While spell checks are beneficial, they do not always spot every mistake, so make sure you take the time to read through the assignment carefully. If you're still not sure if your project contains proper spelling, ask a friend to read through it. They may find a mistake you missed!

2. Grammar: Check your assignment to make sure you've included proper word usage. There are numerous grammar checkers available to review your project prior to submission. Again, take the time to review any recommendations from these programs prior to accepting the suggestions and revisions.

3. Punctuation: Check to make sure the end of every sentence has an ending punctuation mark. Also make sure commas, hyphens, colons, and other punctuation marks are placed in the appropriate places.

4. Attribution: Do all quotes and paraphrases include a citation? Did you create an in-text citation for each individual piece of information?

Smart idea: running your paper through a paper checker before you turn it in. EasyBib Plus offers a checker that scans for grammar errors and unintentional plagiarism.

Check out our MLA sample papers. Also, check out the EasyBib MLA Annotated Bibliography Guide.

Don't forget to use the EasyBib citation generator to develop your Modern Language Association style references.EasyBib.com also has helpful guides on APA format and more styles. Lastly, stay up-to-date on what's coming by following our EasyBib Twitter account.

Works Cited

"Formatting a Research Paper." The MLA Style Center, Modern Language Association of America, style.mla.org/formatting-papers/.

MLA Handbook. 9th ed., Modern Language Association of America, 2021.

Written and edited by Michele Kirschenbaum and Elise Barbeau. Michele Kirschenbaum is a school library media specialist and the in-house librarian at EasyBib.com. You can find her here on Twitter. Elise Barbeau is the Citation Specialist at Chegg. She has worked in digital marketing, libraries, and publishing.

How do I properly format a works cited page in MLA style?

The works-cited list provides the reader full information so that a reader can locate the source for further use.
Basic formatting Placement
The works-cited list appears at the end of the paper, after any endnotes if they are present.

Page margins

All margins (top, bottom, left, and right) should be set at 1 inch.

Running head

Write the running head in the top right of the page at 0.5 inch from the top. Use the running head "Surname Page #."

Font

The font should be clear enough to read. For example, Times New Roman font set to 12 points.

Formatting entries

Entries should be double-spaced, including a double-space between the heading and the first entry. If any entry runs over more than a line, indent the subsequent line(s) 0.5 inch from the left margin.

Formatting the title

The title should be "Works Cited." Center the title. Do not bold, italicize, or underline the title. If you cite only one source in the list, the title should be "Work Cited." If you include sources that you only consulted and didn't cite directly, the title should be changed accordingly to "Works Cited and Consulted."

Arranging works cited

Works-cited-list entries are arranged alphabetically by the author's last name (or the editor's last name for entire edited collections). Double-space all entries. Begin each entry flush with the left margin. If any entry runs over more than one line, indent the subsequent line(s) 0.5 inch from the left margin (sometimes called a hanging indent).

Example works cited

Works Cited

Damasio, Antonio. The Feeling of What Happens: Body, Emotion and the Making of Consciousness. Vintage, 2000.

Hill, R. T. "Legitimizing Colonial Privilege: Native Americans at a Quincentenary of Discourse." Text and Performance Quarterly, vol. 16, no. 1, 1996, pp. 92-100.

MacDonald, Shauna M. "Performance as Critical Posthuman Pedagogy." Text and Performance Quarterly, vol. 34, no. 2, 2014, pp. 164-81.

Zilio, M. "Canada Will Not Move Embassy to Jerusalem, Federal Government Says." The Globe and Mail. 7 Sept. 2017, www.theglobeandmail.com/news/politics/canada-will-not-move-embassy-to-jerusalem-federal-government-says/article37219576/.

What is an example of a parenthetical citation used in MLA format?

An in-text citation is a short citation that is placed in the text. It is styled in two ways: a citation in prose or a parenthetical citation.

The basic element needed for an in-text citation is the author's name. The publication year is not required in in-text citations. Sometimes, page numbers or line numbers are also included, especially when directly quoting text from the source being cited. When including a page number, do not include a comma or any other punctuation mark between the author's surname and the page number.

Parenthetical citations usually add only the author's surname at the end of the sentence in parentheses. Sometimes they include a page number or other locator. An example of a parenthetical citation is given below:

Example:

The spiritual geography of the landscape is explained (Cooper).

If you want to cite a chapter number, a scene, or a line number, follow the abbreviation guidelines below:

When including a more specific locator number rather than a page number, place a comma between the author's surname and the label.

(Cooper, ch. 2).

Here are a few examples of in-text citations for sources with different numbers or types of authors:
One author
Use only the surname of the author in parenthetical citations. If you want to add a page number (or another indicator of the place in a work), add it after the author's surname without any punctuation between the surname and the page number.

(Abraham 7).
Two authors
Add only the surnames of the authors. Use "and" to separate the two authors.

Example:

(Langmuir and Einstein).
Three or more authors
Add only the surname of the first author followed by "et al."

(Low et al.).
Corporate author
Shorten the organization name wherever possible, excluding any initial articles and using the shortest noun phrase (e.g., shorten Literary Society of Tamil Culture to Literary Society).

(Literary Society).
No author
If there is no author for the source, use the source title in place of the author's surname.

When you add such in-text citations, italicize the text of the title. If the source title is longer than a noun phrase, use a shortened version of the title. For example, the title Fantastic Beasts and Where to Find Them is shortened to Fantastic Beasts.

( Fantastic Beasts 160).

Published October 31, 2011. Updated July 25, 2021.

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MLA Format: Everything You Need to Know Here

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Looking for a helpful MLA format guide? Find easy to follow guidelines to format your MLA paper. There's even information about creating an MLA format citation!

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1.       Know the intended audience.

2.       Start with a date, name, and address in the top left corner.

3.       Left align the text and single space the letter, making sure to leave a line between each paragraph.

4.       Use a formal salutation. Use “to whom it may concern” if you do not have a specific name.

5.       The introduction should state the purpose of the letter.

6.       Write the body of the letter and provide supporting information.

7.       Respect the recipient’s time by limiting the letter to just the important information in a few paragraphs.

8.       Use words like “we” “you” “our” to make the letter feel more personal.

9.       Space down two lines and sign your name.

10.   Proofread for any grammatical or spelling errors.

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My letters include:
-12pt font time new roman-universally accepted font and size
-begin with a introduction and address recipient as well as topics covered-this helps to prepare recipient for the message
-date including year- the year may seem obvious but not everyone takes english 2010
-be clear and concise with my message- don't wast the readers time convey an efficient and understandable message
- conclusion with summary- make sure to go over important topics again
-ending message such as thank you, or sincerely- leave on a good note
-signature- they need to know where the letter has been sent from
-if necessary cite sources- plagiarism is not attractive
-mandatory proof reading- looking unprofessional may result in readers not trusting the information you relay

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- Address your audience with the proper name/ salutation; it is always important to spell the recipients name correctly and to use the correct title.
- Introduction/ body; introduce who you (the writer are) and why you are writing them a letter. What problem are you trying to address or what is your idea of a solution.
- Conclusion; conclusions should be respectful should invite the audience to respond (whether that be to your letter or respond via action towards your concern)
- Signature/ contact information; sign off on your letter and include a return address or email/phone number
-Grammar and spelling; all good letters need to have appropriate and correct grammar and spelling.
- Spacing and indentation; your letter should be aligned with the left side of your page and should have correct spacing after the salutation, before the signature, and at the beginning of each paragraph.

this website was helpful on the outlines of specific types of letters!

UsingEnglish.com, 2022
https://www.usingenglish.com/resources/letter-writing.php

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There are times in life when you will probably want to write a formal letter instead of an informal letter or email. Whether you're writing a cover letter for a job application, a letter of enquiry, a resignation letter or legal correspondence, we've got you covered. In these scenarios, adhering to the proper formal letter format is crucial. Dive in and discover everything you need to know!

The Power of Proper Formatting: The layout of your letter speaks volumes! Ensure it's professional and communicates your message effectively.

How to Write a Formal Letter

Keep your letter's content concise, clear, and relevant. Every word counts!

Proofreading is Key! - Before sending, always check for errors. A well-proofed letter showcases attention to detail.

If you want more help with how to write formal or informal letters please feel free to ask us in our Letter Writing forum. Our teachers will be able to help answer any questions you might have. Ask us a Question

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Abbreviations Used in Letter Writing

There are several abbreviations that are commonly used in formal letter writing. From "AKA" to "TBD", getting to know these common abbreviations will help to keep your letters sharp.

AKA

Also Known As - Used to introduce an alternative name or alias for a person or thing.

ASAP

As Soon As Possible - Used to indicate the urgency of a request or action needed.

Attn:

Attention - Indicates that the letter is intended for a specific person or department.

BCC

Blind Carbon Copy - Similar to CC, but the recipients' names are not visible to other recipients.

CC

Carbon Copy - When you send a copy of a letter to more than one person, you use this abbreviation to let them know.

CEO

Chief Executive Officer - Refers to the highest-ranking executive in a company or organization.

COB

Close of Business - Specifies that a task or response is expected by the end of the business day.

Enc.

Enclosure - Used to indicate that additional documents or materials are included with the letter.

EOD

End of Day - Specifies that a task or response is expected by the end of the workday.

EOM

End of Month - Specifies that a task or response is expected by the end of the current month.

ETA

Estimated Time of Arrival - Indicates the expected time of arrival for a package, person, or event.

FAO

For the Attention Of - Similar to 'Attn', FAO is used to show that you intend the letter for a particular person or department.

FAQ

Frequently Asked Questions - Refers to a list of commonly asked questions and their answers.

FYI

For Your Information - Used to provide information or share something without expecting a specific response.

N/A

Not Applicable - Indicates that something does not apply to the given context or situation.

PP

Per Procurationem - A Latin phrase meaning that you are signing the letter on somebody else's behalf; if they are not there to sign it themselves, etc.

PS

Postscript - (also written as 'P.S.') Used when you want to include an additional thought or message at the end of a letter after the signature.

PTO (informal)

Please Turn Over - Used to make sure that the other person knows the letter continues on the other side of the page.

Re:

Regarding - Indicates that the letter is in reference to a particular subject or previous correspondence.

RSVP

Répondez s'il vous plaît - (also written as 'R.S.V.P.') French abbreviation meaning "Please respond." Used to request a response to an invitation or inquiry.

TBD

To Be Determined - Indicates that a decision or information is yet to be finalized or confirmed.

Outline: A Covering Letter

A covering letter is a type or formal letter that accompanies your CV when applying for a job. It should include information about the applicant's qualifications, experience, and interest in the position. Here is a fairly conventional plan for the layout of the paragraphs.

Opening Paragraph
Briefly identify yourself and the position you are applying for. Add how you found out about the vacancy.

Paragraph 2
Give the reasons why you are interested in working for the company and why you wish to be considered for that particular post. State your relevant qualifications and experience, as well as your personal qualities that make you a suitable candidate.

Paragraph 3
Inform them that you have enclosed your current CV and add any further information that you think could help your case.

Closing Paragraph
Give your availability for interview, thank them for their consideration, restate your interest and close the letter.

Outline: A Letter of Enquiry

A letter of enquiry is a type of formal letter that is sent when you are approaching a company speculatively, that is you are making an approach without their having advertised or announced a vacancy. It should include information about the applicant's qualifications, experience, and interest in the company.

Opening Paragraph
Introduce yourself briefly and give your reason for writing. Let them know of the kind of position you are seeking, why you are interested and how you heard about them.

Paragraph 2
Show why their company in particular interests you, mention your qualifications and experience along with any further details that might make them interested in seeing you.

Paragraph 3
Refer to your enclosed CV and draw their attention to any particularly important points you would like them to focus on in it.

Closing Paragraph
Thank them, explain your availability for interview and restate your enthusiasm for their company and desire to be considered for posts that might as yet be unavailable.

Summary

This comprehensive guide has provided an in-depth exploration of formal letter writing. We've covered the importance of formal letters in various contexts, such as job applications, legal correspondence, and enquiries. We've delved into the layout, rules, and content of a formal letter, emphasizing the need for clarity, conciseness, and adherence to professional standards. We've also provided useful templates for a covering letter and a letter of enquiry, along with a list of commonly used abbreviations.

Mastering the art of formal letter writing is an essential skill in both professional and personal contexts. The ability to communicate effectively and appropriately through a formal letter can open doors and facilitate important conversations. By understanding and applying the principles outlined here, you can ensure your formal letters are clear, concise, and convey your message effectively.

Remember, practice makes perfect! - The more you write, the better you'll get. So, keep practicing and refining your skills.

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Master Formal Letter Writing: How to Write & Format Letters - UsingEnglish.com

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Learn the art of formal letter writing. Discover how to write and format your formal letters. Download a free formal letter template, and explore outlines for enquiry and covering letters. Become a pro at writing formal English letters today!

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1. Sender's Name and address- Include your full name as well and address they can contact you if they wish to respond.
2. Date line- This would be the date when the letter was written up
3. Recipient's address- Full name and address, this would be the address you would send the letter to.
4. Greeting/salutation- Include a salutation, most start with "Dear".
5. Body of letter- Include your reason for the letter, why you wanted to reach out to them directly. It could be a problem you are trying to address or an idea your are trying to propose.
6. Closing- ensure to have a proper closing, that would invite them to send a reply if they wish. As well thank them for their time and consideration.
7. Signature- It would be your full signature, this gives proof that you were the one that wrote the letter or approved of the letter.
8.Sender Name and Address- You would then include your full name and adress for the to re read and remind them who the sender was.

Throughout the letter you want to make sure you have the appropriate spacing to ensure easy legibility. There is no indents as one would do with an essay. everything would be aligned to the left of the page.

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- You should include contact information and the date along with your information aligned on the left.

- Professional font such as times new roman and 12 point size font.

- Write a salutation such as " Dear..."

- Write the body of the letter, try to be straight forward and direct.

- Write a closer such as "Sincerely..."

https://www.grammarly.com/blog/how-to-write-a-letter/

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• You should start by identifying the correct format for your letter. In this case we would use Times New Roman and a font that is easily legible so size 12. Also identify he tone of the letter.
• Include your name and date along with the heading of your letter. Left align when appropriate.
• Start with a salutation, and address the letter to the reader.
• Next I would write the body of the letter with the first paragraph being an introduction to why I am writing the letter.
• Following Paragraphs should provide specific details of the information we are presenting.
• Last Paragraph you should reiterate the reason for the letter and thank the reader for viewing it, politely present opportunity for further discussion.
• In closing using a formal sign-off such as "Sincerely" or "Best Regards".
• Always Recite your name.
• Cite sources that you've used in presenting the information of your letter
• Proofread and spellcheck for errors

Sources:
“How to Write a Letter: Format and Types (with Example).” Indeed Career Guide, https://www.indeed.com/career-advice/career-development/how-to-write-a-letter.

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12 Times New Roman Font
Single-Space
-Date
- Sender's Name
-Address
-Subject
-Salutation (Dear Mr./Mrs)
-Body of the letter starting with an introduction (ex: I'm reaching out on behalf of...) next, details (who, what, where, when or why) and lastly conclusion.
-Closing (ex:Thank you, hope to hear from you soon...)
-Signature

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Start with correct font, size, and layout of the letter. For example, 12 pt size, Times New Roman font, and double spaced

The top should include your name and the date

Choose the formality of your letter and who you will be addressing

Include a greeting, followed by their name or “to whom it may concern”

Organize each though into a paragraph. This should include an intro paragraph, body, and conclusion

State main idea in intro, then the supporting details and last, closing statements

Check for proper grammar, spelling, and punctuation

Leave your contact information

Sign off “Sincerely, your name”

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Letter Conventions
How I Write Letters Professionally:

Size: 12
Font: Times New Roman
Color: Black
Spacing: 2.0

-Begin writing the date/address and who you are writing to in the top left corner of the paper.
-Indent your paper.
-Start your letter with introducing yourself and an opening statement of what your intentions are to the audience.
-Then tell your audience what the letter will be about.
-Write the body of your letter
-Add any questions you would like your audience to answer.
-Inclue a complimentary close to the person you are writing to (make sure to thank your audience for taking the time to read your letter).
-Finish your letter by a closing sentence "Sincerly, (state your name)".
-Always cite your sources if you used any!
-Make sure to double check your spelling and that the address and date is correct.
-Send your letter when finished.

Sources:
"How to Write a Letter"
How to Write a Letter: What to Include, Correct Format and Types (Example Included) | Indeed.com

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By Indeed Editorial Team

Since most letters today are sent via email, it's important to know how to write a professional letter that will leave the recipient with a positive impression of you and your company. Using the correct format is particularly important when you are sending a letter through the mail, as you want it to fit a single page, be easily readable and look good. By following the right steps, you can easily create an impactful letter that will create or nurture professional relationships or generate sales. In this article, we discuss why it's important to know how to write a letter, the steps you can take to write one and an example letter to help you draft your own.

Why is it important to know how to write a letter?

A printed letter is typically served today for professional or business communications, which is why it's important to know how to write a letter for professional purposes. Writing a letter correctly is especially important if you plan to send a hard copy to the recipient rather than an email.

How to write a letter

These are the general rules you should follow to write a letter:

1. Choose the right type of paper.

2. Use the right formatting.

3. Choose between block or indented form.

4. Include addresses and the date.

5. Include a salutation.

6. Write the body of your letter.

7. Include a complimentary close.

8. List additional information.

1. Choose the right type of paper

Your letter should be typed and printed on standard white paper. Depending on the circumstances-such as sending a letter of recommendation or a cover letter with your resume-you may want to print on nice resume paper. If you're sending a business letter for your company, you may want to print the letter on company letterhead.

2. Use the right formatting

Next, you will need to select an appropriate font. Use fonts that appear clean and easily readable over stylistic fonts. Some examples of professional fonts you may want to use are:

Use a font that is between 10 and 12 points so it's easily legible.

Related: Business Letter Format and Example

3. Choose between block or indented form

While there are many different formatting styles, you will, in general, want to choose between a block or an indented format. The block format has all elements and sections aligned with the left-hand side of the page. The first sentence of every paragraph is not indented.

The indented format is often a style used for documents that are more casual. With indented form, you indent the first line of each paragraph by one inch. If you use an indented format, you'll right-justify your address and the date.

While block form is often easier to read and the most widely-used format, the indented format adds some visual interest. Either form is acceptable for formal letters.

4. Include addresses and the date

The addresses of the sender and recipient, as well as the date, are the first pieces of information you'll include in the letter. You'll include your address and contact information at the top, then skip a line, then list the date, skip another line and then list the recipient's address.

If you have chosen the indented format, you'll place your address and the date in the top right-hand corner and then left-justify the recipient's address. If you've chosen a block format, you'll left-justify all of the addresses.

5. Include a salutation

If you know who you're writing to, the simplest and often most appropriate salutation is simply "Dear [name of recipient]". If you don't know the person well or you have a formal relationship, use their title and last name. If you are writing a letter to someone within a company, but don't know their name, take some time to research to find out. Oftentimes if you know the title, you can find their name on LinkedIn. You could also call the company and ask for the name of the person who holds that position.

If you are unable to find the information or you are writing a letter that isn't directed at someone specific, use "To Whom It May Concern". You can follow the salutation with either a colon or a comma.

6. Write the body of your letter

If you have a block form letter, left justify each paragraph within the letter, leaving a blank line between the paragraphs that makes it easier to read. For indented forms, you'll need to indent the first line of each paragraph by one inch.

Keep your letter direct and to the point, with the entire letter being no more than one page. While it's appropriate to start with a short pleasantry such as, "I hope this letter finds you well", you should move quickly to why you're writing. You can lead right into this by typing, "I'm writing in regards to..."

Use active voice as much as possible throughout the body of the letter. The closing paragraph should re-state the purpose of your letter and request a follow-up action. End the letter with another pleasantry, such as "thank you for your time and consideration" or "please let me know if you'd like to discuss in detail over the phone."

7. Include a complimentary close

If you're writing someone you have a formal relationship with or don't know well, you may want to use "sincerely," for your close. Other options are "best wishes", "kindest regards" or "best." "Yours truly" is also another option to consider.

Related: How to End a Letter To Make a Lasting Impression (With Examples)

8. List additional information

In some cases, you may want to include additional information under the salutation. You'll want to list these on each line. Some possible additional information could include:

Separate mailings: This lets the recipient know to expect other communication from you and what that will be.

Enclosures: This lets them know that you have included other documents in the letter. You can include the number of additional documents in parentheses for easy reference.

Courtesy copies: This lets the recipient know that you have also sent copies of this letter to other people. You can indicate this by writing "CC" or "Copies to" with the name of the other recipients.

Types of letters

There are two types of letters that people write:

Formal letters: These letters are generally used for business purposes or for writing people you don't know well. Formal letters have rules for structure and protocol.

Informal letters: These are the types of letters that you would typically send to a friend or family member.

Related: Letter of Introduction: Overview and Examples

Example of a letter

Here is an example of a professional business letter that you can use to help you draft your own. In this example, you will see the block format:

December 1, 2019

Dear Mr. West,

I hope this letter finds you well. I'm writing in regards to a recent request that you made for more information about a technology solution for your medical group. I am the sales director at Armwood Business Solutions and I believe our products could be a good fit for your medical group.

We offer state-of-the-art technology solutions and serve both large and small organizations. Ultimately, our goal is to identify inefficiencies within the workflows of each company we work with and provide technology solutions to make them more efficient, employees more productive and the organization more profitable.

We understand that security is a top concern for companies today, which is why we have several products that are specifically designed to enhance security. We have several products that are specifically designed for medical groups like yours that allow providers to send and receive emails or access patient charts from anywhere, while still remaining HIPAA compliant.

If you would like more information about what we have to offer, please don't hesitate to contact me directly at (555) 222-3333. Thank you for your time and consideration.

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How To Write a Letter: Format and Types (With Example)

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By Indeed Editorial Team Since most letters today are sent via email, it's important to know how to write a professional letter that will leave the recipient with a positive impression of you and your company.

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How I Write Letters:

- Before we begin typing we first want to check the font, size, color, and spacing of our lettering. Size: 12, Font: Times New Roman, Color: Black, Spacing: 2.0
- Add the date and writers name to the top left corner
- Begin your letter with a proper indention and addressing who you are speaking to, whether it be one person or an audience.
- Now let's start with a greeting and opening statement, allow your reader to get an understanding what the letter will be about
- Open up discussion of desired topics, adding sources if needed. Make sure to be clear with what you are trying to say. Add as many details as you seem fit.
- Add any questions you may want the reader to answer.
- Begin to wrap up your letter with any last little details and a thank you to the reader for their time.
- Finish off your letter with a closing sentence, "Sincerely, Y/N"
- Check that all words are spelled correctly, the date is correct, and there is proper punctuation.
- Send

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(We seem to have margins, font, size and spacing
down).

Decide how formal the make the letter

Start with sender's address in top left corner

Date

Name and address of person sending it to

Add a salutation and subject line if needed

Then work on the body of the letter with an intro, content and then conclusion

Last is the closing line and signature

https://leverageedu.com/blog/formal-letter-format/

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Remember the leave application you were taught in school which most of us still can repeat precisely. Letter writing is an essential aspect of the syllabus that is covered during secondary grades as the emphasis is laid on imparting students the precise writing skills to use in different professional scenarios. In the digital age, our social media applications have certainly transformed the way we used to communicate in earlier times through letters. Now, these letters have turned into emails with quite a similar format. In this blog, we will shed light on the formal letter format, types as well as samples.
Also Read: Relieving Letter Format
How to Write a Formal Letter?

Here are the key elements of the formal letter and what to include in each section:

Sender's Address
In Formal Letter Format, it is important that you mention the sender's address in order to avoid any confusion and dispute.

Date
Mention the accurate date for better understanding of the actual time and date.

Name / Designation of Addressee
Skipping this part can lead to potential confusion thus it is necessary to include the proper name as well as the designation of the receiver.

Address of the Addressee
Mentioning the accurate address of the letter will ensure that it reaches the proper destination.

Salutation
This part is of utmost importance as you need to address the receiver with proper respect.

Subject
Write a strong subject line which can convey the meaning of the entire formal letter.

Body [Introduction, Content, Conclusion]
It is important that you write your message in the body with precision and in a concise manner.

Complimentary Closing Line
Write some complimentary closing line at the end of the body. It will include words like With Regards, Best Wishes, Yours truly etc.

Signature / Name of the Sender
Don't forget to include the name of the person who is sending the letter. It will clear ambiguity in the message.

Designation of the Sender
For the final element of the letter, you must include a proper designation of the sender. It is part and parcel of the formal letter format.

The main structure of a formal letter includes:

These elements of a formal letter are structured as:

Sender's Address
Date: XX/XX/XXXX
Name / Designation of Receiver
Address of the Receiver,

Subject:
Salutation (Mr/Mrs/ MS)

Body of the Letter

Signature / Name of the Sender
Designation of the Sender

Since we are clear with the elements of formal letter format, let's include in the below-mentioned pointers the various types of a formal letter:

Letter of Enquiry: For collecting information or details regarding a course/product/services, etc. from a certain institution/business/organisation

Order Letter: Written by a buyer to place an order for certain products they need to buy from the seller.

Letter of Complaint: As a formal letter of a complaint regarding a certain product/service, a complaint letter is addressed to the seller and generally includes the details regarding the lack of quality/quantity and the like.

Reply to a Letter of Complaint: Written by the seller in reply to the buyer's letter of complaint, this letter commonly includes a clarification or an apology for the buyer's complaint.

Promotion Letter: For promotion or advertisements of certain products or services to the customers.

Sales Letters: Mainly curated for sales promotions, a sales letter is sent by a business to its customers to familiarise them with their products and services.

Recovery Letters: Written by a business in order to recover their money from the customers who haven't paid for their products or services.

Letter of Enquiry

A letter of enquiry is written for collecting information. It is used under a business letter or formal letter. It helps a person to have information on course or job, price of service or product, terms and orders of working agreement, etc. Here are some of the details you must keep in mind while writing a letter of enquiry:

Give a brief introduction about yourself

Include the name of the organization

Provide clear details about the area of the inquiry

Be clear about the queries or enquiry that you make through the letter

Mention the date by when you need the information

Nishat Srinagar, Kashmir 8th April 2020
Mr Umer Fayaz, CEO Alamdar Post Magazine
HMT, Srinagar Kashmir Subject: Advertisement space in your esteemed magazine

Mr Umer,
With paramount reverence, I want to inform you that we are avid readers of your esteemed news magazine which is truly standing as a stalwart example of journalism excellence.

We would like to request you to provide us with a front-page advertisement space in your magazine. Please provide us with the prices regarding the same. The earliest action will be highly appreciated.

Yours truly,
Residents of Nishat Srinagar

Formal Letter in CBSE

Sender's Address

Date

Receiver's Address

Subject:

Salutation

Body of the Letter

Complimentary Closing

Thanking You

Yours Sincerely
Name

Formal Letter to Principal

As a school student, you might be required to write a letter to the principal for various reasons, be it asking for sick leave, permission for organising an event in the school, requesting a certificate, etc. Here is the formal letter format to the principal:

1. The Principal

2. Name of the School

3. Address

4. Date

5. Salutation: Respected Sir/Ma'am

6. Subject: State the reason of the letter to the principal

7. Body of the Letter

8. Closing Line: Yours Sincerely/Faithfully

9. Sender's Name

10. Class and Roll No.

The Principal
School Name
Address
Date
[The date on which the application is written. It helps in officially documenting the application.]

Subject: Reason for writing the letter

Salutation: Respected Sir/Ma'am

Body of Content
[Mention your name and class][State the reason for the application][Related factors such as the number of days for a leave (including dates), reason of fee concession, etc.] [Humbly extend your gratitude towards the principal.
Complimentary Note as a closing acknowledgement for the principal's time, understanding and patience. This makes the letter more respectful and thereby appropriate.]

Closing Line
[Yours Obediently, Yours Sincerely, etc.] Name of the Sender with Details
[Conclude the application by mentioning your name with other essential details like class, section, roll no. and any other details.]

Look at the sample letters to the principal by checking out this blog on How to Write an Application to the Principal!
Resignation Letter

A resignation letter is a formal letter which an employee writes to his manager if he wants to quit his job for any particular reason. Here is a format to write a resignation letter

Name of the Sender
Address
Date

To,
Name of the Recipient
Designation
Compnay Name
Address
Subject:

Dear Mr/Ms.
I would like to inform you that I am resigning from your position as [Name of the Designation] for the [Name of the Company], effective from [Date & Year].
Thank you for the support and the opportunitites that you have provided me during the last [Number of Year] years. I have truly enjoyed my tenure with [Name of the Company], and am more than grateful for the encouragement you have given me in pursuing my professional goals and personal growth objectives.

If I can be of any assistance during this transition in order to faciliatate the seamless passing of my responsibilities to my successor, please let me know. I would be glas to help however I can.

Yours Sincerely,
Name
Signature

Invitation Letter

An invitation letter is written to invite anyone for a particular occasion. Some format letter examples are invitation by junior to their senior in college for a farewell, by a company to attend the office annual day, invitation to attend the meeting or a conference, etc. Here is the format to write the formal invitation letter.

Name of the Sender
Address
Date

To,
Name of the Recepient
Designation
Company Name
Address

Subject: Invitation letter for ...

Dear Sir/Madam
It will really be grateful to have your warm presence at (the venue). We will be honored if you come to [name of the occassion] and it will become more delighted with your auspicious presence.
It is hereby informed that the vent will commence at the venue [address of the venue] on [date of the ocassion] from [starting time of the event].
I hope you will be able to put some time in and can join event. And I hope that you will provide me with a postive response. Your presence matters to us.
Thanking You,
Yours truly,
Name & Signature

Tips to Formatting your Letter

Here is how you can format your letter:

Write a simple letter that is focused on your topic

Single space your letter

Use plain font

Leave a blank line after salutation

Print the letter on white bond paper

Abbreviations Used in Letter Writing

Here are some of the most commonly used abbreviations in letter writing:

ASAP: As soon as possible

CC: Carbon Copy

Enc: Enclose

PFA: Please Find Attached

PP: Per procurationem : Meaning they are signing the letter on someone else's behalf

PS: Postscript

PTO: Please Turn Over

RSVP: Répondez s'il vous plaît (Please Reply)

Difference between Formal and Informal Letter Format

Formal Letter

Informal Letter

It is written in a formal way or a professional way.

It can be casual also.

It is an official announcement by a person or a firm.

It is non-official.

The format of the letter should be followed.

There is no particular format.

They are written for official reasons.

They are written for personal reasons.

More examples

Now that you are familiar with the formal letter format and its types. We will go ahead and help you understand it better through some sample formal letters.
Formal Letter Sample 1

Defence Colony,
New Delhi 07-04-2020
Mr Zia Shakir, MD Multimedia Productions
Lajpat Nagar, Block M, New Delhi.

Subject: Approval for Setting up a Multimedia House

Mr Zia Shakir,

With Paramount reverence, I want to bring this into your kind notice that there has been a massive demand from universities and colleges in the South Delhi region to come up with a multimedia organisation that could cater for their internship needs.

You are aware of the fact that it is a time of media convergence and people are showing their prime interest in choosing multimedia as their prime source of information. And it is a good fact that multimedia news discrimination has overshadowed the traditional way of information dissemination. I believe we will take all the elements of multimedia into consideration. A fully-fledged animation branch will add feathers to our cap. We should take advantage of this emerging trend and set up a fully-fledged organisation in South Delhi.

Thanking You in Anticipation
Zahid Hussain
Associate professor,
Multimedia University, New Delhi

What is a formal letter?

What is the resignation letter?

Hence, we hope that this blog has provided you with the essentials of Format Letter format as well as its useful samples. If you are confused about your career choices, book an e-meeting with our Leverage Edu experts and we will guide you in finding the right career path that fits your skills, interests and aspirations!

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Remember the leave application you were taught in school which most of us still can repeat precisely. Letter writing is an essential aspect of the syllabus that is covered during secondary grades as the emphasis is laid on imparting students the precise writing skills to use in different professional scenarios.

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This is my personal guideline for writing letters

- Professional format (12 pt font Times New Roman)
- Set margins and spacing to 1' and double space
- Date
- Greet the subject appropriately depending on who they are
- State why you are contacting them clearly and at the beginning of the letter
- Use simple language but be respectful
- Separate ideas into paragraphs
- Greet the reader politely thanking them for reading the letter
- Sign your name

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- use 12 point font
- use normal professional text like times new roman
-double space text
-introduce with name and date at top of letter
-have an introduction paragraph or few sentences introducing the purpose of your letter and addressing audience
-use good grammar and spelling and organize thoughts.
-use broad vocabulary and avoid slang or abbreviation
- each paragraph has a different point, introduction paragraph, body paragraph, conclusion paragraph
-include in conclusion paragraph what you want to accomplish by writing this letter
-close out the letter formally, saying sincerely or something along those lines then end with letter writers name
- if you used sources for your letter, cite them

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- Start with contact information and the date.
- Then, you should have a salutation that includes the recipients name and ends with a comma.
- After the salutation is the body of the letter. This should get straight to the point of the letter. Throughout the body you should stay on topic and only include useful information. If the letter is long you should include a conclusion.
- Following the body of the letter is a sign-off. Here you should include something like "Sincerely" or "Best", followed by a comma and your name.
- Always cite your sources!

Sources:
https://owl.purdue.edu/owl/subject_specific_writing/professional_technical_writing/basic_business_letters/index.html

https://www.grammarly.com/blog/how-to-write-a-letter/?gclid=Cj0KCQjwguGYBhDRARIsAHgRm48cTatsK3xg7fJFSonkpMeqSbVDHPgzVB5lRtC0yOzVZX6NYoPD8g8aAiYlEALw_wcB&gclsrc=aw.ds

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Font size 12
Times new roman
Date the day the letter was written
single space
beginning paragraph- explain your topic and why you chose it
Body paragraph- explain your information, points it proves, and why is the information important
Conclusion- Speak on why you chose this topic and end with "sincerely".

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Times New Roman in black

12 Point Font

1-1.5 inch Margins

Left Aligned

Top right of the page holds your personal data like your name, where you sent it from, and the date the letter was written. As well as any preferred or separate ways to contact you like a phone number.

Slightly under the top left of the page is where the same information for the person, business, or organization that the letter is written to.

Open with the person's name, if you know who it's going to. If not, keep it general (Sir, Madam)

The first paragraph is used as an introduction to the purpose of the letter as well as any background information about either yourself or the topic that makes sense in context to the subject.

The second paragraph is used to give the most context as to what the purpose of the letter is. Any relevant information should go here.

The third paragraph is used to enact some sort of action based on the arguments made in the body of the letter.

Give an appropriate sign off like "sincerely," or "regards,"

If possible, sign your name as well as print it. If it's a typed letter, print should do fine.

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1- Font set to times New Roman, with size 12.
2- Date you wrote the letter.
3- Know your audience/ purpose of letter and tone.
4- Greeting, using Dear, [insert name].
5- Indent.
6- Start writing
- Introduction (short and simple, its going to cover what your going to talk about)
- Body (Main topic, trying to get your point across).
- Conclusion (Short and simple, go over what you talked about in the body)
7- Close letter with sincerely, goodbye, etc.
8- Then write your name.

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Lola Cowley

-You want to start off by adjusting your font size to 12 and font to times new roman.
- Now choose your audience and make choices concerning tone and style (formal/informal).
-You will be using either block or indent formatting.
-include addresses dates and a salutation of your choice - You may include a title or subject line if you choose.
-Write the body of your letter
- Close with a goodbye or appropriate farewell.
- Indenting is not used.
Indeed Editorial Team, (April 14, 2020). How to Write Any Type of Letter: Format and Types (With Example). Indead.com. Indeed Career Guide.

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- Set Font Size to 12, and font to Times New Roman (Standard for any paper.)

- Have an idea of who you're talking to, what you're talking about, and figure out your tone.

- Start off with a gretting, (preferably with the other person's name)

-Then, write your letter!
- Introductory paragraph
- Body Paragraph(s)
- Closing Paragraph

- Add a complimentary close.

- If you referenced sources, cite them!

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-          To start off with set your font to Times New Roman, as we usually always do when we write any paper and set font size to 12.

-          second step make sure you have the date the letter was written.

-          Before you start writing your letter have a greeting ( Dear, Sam) and then indent

-          Start off with a strong statement getting straight to the point of what you are informing your audience with, so they know exactly what they are to read about.

-          Once you have your main body done add a last closing paragraph clearing up your purpose of your letter. How you started strong, finish off strong as well.

-          Make sure source is cited

-          Leave information on how to contact the author (You)

-          Lastly, wrap up your letter with a closing ending ( Sincerely…) and include a signature.

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- Sender's Name and address:  Include your full name as well and address they can contact you if they wish to respond.
- Date:  This would be the date when the letter was written.
- Recipient's address:  Full name and address of the person you are sending it to, this would be the address you would send the letter to.
- Greeting:  Include a salutation, usually they start with "Dear".
- Body:  It could be a problem you are trying to address or an idea your are trying to propose.
- Closing: include a proper closing, that would invite them to send a reply if they wanted. As well as thanking them for their time.
- Signature: It would be your full signature, to give proof that you were the one that wrote the letter being sent.
8.Sender Name and Address- This includes your full name and address.

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-Have an idea of who the writer is talking to, and what they are trying to get across in their information, and decide the overall topic and tone.
- Start with writing a date and name at the top of your paper. If multiple pages, include the page number.
- Possibly start off with a title so they know what they are reading about if it is something important. As if you were writing a subject for an email.
-Have block style format- regular page alignment, single-spaced, readable font such as Times New Roman or Calibri, size 12.
-Greet the reader, using name.
- Address the Audience and State the main ideas or idea
- Continue with the body paragraph
- Closing Paragraph/Conclusion
- Sincerely *Name*
- Possible contact info of writer if expecting an answer-back.

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- writters information name, date, contact info at the top
- introduce topic to let audience know what will be addressed
- formal letters should be typed and in a recognizable professional font like times new roman or Georgia
- using blocking or indentations helps pin point important information and is easier for the reader
-when addressing someone or somewhere specific include their address and information name, address, contact information.
- address audience appropriately if you know them personally address them by their name, if you don't know them personally address them by their last name, if unsure of who you're addressing use something along the lines of " to whom it may concern"
- end with a complimentary closing "yours truly", "sincerely", "best wishes", etc.
-cite sources that you use

sources:
Mckay, Brett, and Kate Mckay. “How to Write a Letter.” The Art of Man, 19 May 2021, https://www.artofmanliness.com/skills/how-to/how-to-write-a-letter/.

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- Date your letter
- Before writing, note the purpose of your letter. To inform, or to persuade?
- Be sure to use good grammar and complete sentences.
- Be sure to provide historical facts to your topic and why it is important.
- Cite your sources and add quotes correctly (remember to not end a sentence with a quote)
- Think of who you are writing to. One particular person, or an entire group?
- When typing, make sure your borders are 1 to 1 and 1/2 inches on all sides
- Have 3 main points in the letter (one per paragraph)
- Conclusion of your letter, reinforce what you want to happen.
- Closing, ending with "Sincerely", or "Truly yours" along with your signature.

“How To Write a Letter: A Great Guide For Students And Teachers.” Https://Literacyideas.com/How-to-Write-a-Great-Letter/.

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Identify the intended audience and the tone of the letter.

Will this be an open letter or will I be addressing someone specifically?

Block Style format- set alignment to the left of page, single spaced, easily readable font.

Include the author's information and the date. Add the recipient's information below if applicable.

Introductory paragraph that includes the statement or argument. Can also include a statement that helps connect writer to the audience or issue at hand.

Second paragraph includes supporting details or statistics.

Add a closing statement that reiterates the argument.

End with a signature.

Ellis, Matt "How to Write any type of Letter" grammarly blog, July 7th 2022 https://www.grammarly.com/blog/how-to-write-a-letter/

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- First set the font to Times New Roman, this is because it is a very recognizable and standard font for professional purposes.
- Second Put the date the letter was written as well as the author of the letter (you).
-Double spacing the letter is optional, but keep in mind double spacing will make it easier for the reader to read the letter.
-Next make sure to start the letter off with a greeting (dear, _____).
-Make sure to indent your first line of text and set the letter to be in block mode, a mode that condenses and makes the text look more uniform and better overall.
-Make sure to start the letter strong by stating exactly what you are trying to convey in the writings of the letter, let the reader know exactly what they are getting into and what the contents of the letter will  contain.
-On the last paragraph make sure to once again state your claim and make your argument / proposal known to the reader. Clearly tell the reader what you want them to do / understand by the contents of the letter.
-Cite your sources
-Leave information on how to get in contact with the author of the letter (you).
-Lastly be sure to add a farewell (Sincerely, _You_) at the end of the letter under the rest of the text with your signature next to it.

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In the upper left-hand corner, start with the writer's contact information, address, and date for the reader to find your information for a response (Calonia, 2020).

Include the recipient's contact information below the writer's info.

Use fonts that appear clean and easily readable such as Times New Roman, Arial, or Calibri (How to write a letter: Format and types, 2020).

The size of the font should range from 10-12 points (How to write a letter: Format and types, 2020).

Based on the letter, choose between block or indented form. Block format is for the first sentence of every paragraph to not be indented, while the indented format is the opposite of that by one inch (How to write a letter: Format and types, 2020).

To let the reader know you are beginning to write your content, it is common for letters to start with a greeting such as "Dear [name of recipient]", it's followed by a comma. This is known as the salutation (Calonia, 2020).

Write the body of the letter to write your message (Calonia, 2020).

Include a closing paragraph to summarize everything the reader needs to know (Calonia, 2020).

It is also common for letters to write a complimentary close such as "Sincerely yours," and the writer's name or information (Calonia, 2020).

Calonia, J. (2022, July 7). How to write any type of letter. How to Write a Letter: Step-By-Step Guide with Tips | Grammarly Blog. Retrieved September 6, 2022, from https://www.grammarly.com/blog/how-to-write-a-letter/

Editorial Team, I. (2020, April 14). How to write a letter: Format and types (with example). Indeed Career Guide. Retrieved September 6, 2022, from https://www.indeed.com/career-advice/career-development/how-to-write-a-letter

# data[].attributes.body
- first consider your relationship to who you are writing to so you know your tone of writing
- Times New Roman Size 12
- Salutation (opening/ start to your letter) with recipients name
- Date
- Senders contact information
-Introductory paragraph
- Closing paragraph ( reinforce the reason why you are writing and thank reader for taking letter into consideration)
- Closing (that is appropriate for your audience and tone)
- Close with your name

# data[].attributes.body
Font size 12

Times New Roman

Single space

Date the letter was written

Cite sources- show where you got your information

Starting paragraph- explain your topic and why you chose to write about it.

Body paragraph – State the information you found, what point does it prove, show why it’s important.

Conclusion – reiterate why you spoke about this topic, end with thanking the reader.

# data[].attributes.body
Aligned-left, 1" margins for the page. Page size 8.5"X 11"

Font size 12-Calibri in black

Singled-spaced

Tone is formal

My contact info: E-mail/PH

Date

Greeting (to whom it may concern)

Intro ( Ethos ) Purpose of writing the letter.

Body- Logos (data, quotes, and sources) support to the purpose.

Close- Reiterate the purpose of writing. Thank the reader for taking time to read.

Sign off with "Sincerely"

# data[].attributes.body
Time new Roman font size 12

Cover letter to preface what this letter is concerning

Use block style “which is characterized by all elements being aligned on the left margin of the page’’

Start the letter with contact information and date to allow the reader to reach you with any questions or concerns.

Write a salutation and example of this is dear, or to whom it may concern. All salutations us capitalization and end with a comma.

Do not indent paragraphs, this is because it’s a straight forward letter.

Write a complimentary close always capitalize the first letter of the complimentary close, but only the first letter. An example of this is sincere gratitude

# data[].attributes.body
Left-justified, 1.5 inch margins for page and any tables or figures (Doyle, 2022)

12 pt. Times font in black

Single space

8.5” x 11” page size

Formal tone

Writer’s contact information (Name, Street Address, Phone, Email)

Date (May 3rd, 2022)

Contact information of recipient (Name, Position (if applicable), Company (if applicable), Street Address, Apt./Suite number, City, State, Zip Code)

Greeting (Dear Mr. Smith)

Introduction sentence or two (Name and ethos in mind). Purpose for the Letter.

Body: historical data, quoted sources, logos, then emotional pull, pathos,  followed by exigence

Closing: Kairos

(1) Doyle, A. (2022). Letter Format Example and Writing Tips. The balance careers. https://www.thebalancecareers.com/sample-letter-format-2063479