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Thanks to Cam, Maya, Gannet, Matt, Isabelle, Jessica and Koren for your hard work and help getting organized, finalizing materials, and facilitating our kickoff this week. Thanks also to Priscilla, Katie, Keith, Brandon, Maia, Ben, and Erika for your work, your help refining ideas, and for sharing advice and perspectives over the last month so we could get to this place!

This is a lot to hold, think about, and do - and you all are a dream team of collaborators. What a privilege it is to work with you. Thank you!

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Agenda/Facilitation Guide for Kickoff - 7/13

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Agenda/Facilitation Guide for Kickoff - 7/13

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All, the agenda and facilitation guide for tomorrow's kickoff is taking shape. Feel free to follow along, and please let me know if you have any concerns or questions. Thanks!

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Good news about a new gift and some related process design thoughts/updates (see also the doc Maya linked below for some of these ideas in writing). Thanks all!

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Worked with Jennie to cancel the 7/11 invites and reschedule for Wednesday afternoon with a brief note (see below).

To clear up any confusion, one small FYI:  I'm purposely not calling all of these sessions "All Hands" meetings. I'd like to avoid any confusion or surprises and ensure folks know these won't be the same as our typical All Hands meetings.

I'll consistently name all the associated office hours, updates, etc  "Reimagining Our Work XYZ" so folks know what to expect and understand that it's all connected. Thanks!!!

***

Hello everyone,

We're rescheduling the date of the Reimagining Our Work Kickoff from Monday, July 11 to this time on Wednesday, July 13 from 2:30-4:00 CT.

As a reminder, this meeting will be an orientation to the process we will collectively work through in July and early August to reorganize ourselves, reprioritize our work, and decrease our spending.

If you’d like a preview of where this work is headed or would like to share advice or feedback as we develop the process, follow along with the work and updates here.

Thanks so much for your patience as we navigate schedules!

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Hi All,
Here is the latest iteration of our phase 1 planning which is the focal point of the restructuring work we are doing. Essentially circles will meet to prioritize and make cuts through a process we are outlining - this will be done collectively and at the role level with partners doing some guided work on their own leading to cut decisions in their roles/projects.  I met with Cam today to do some more brainstorming on how this will roll out in circle conversations.

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All, this is the working document that Maya and I are using to organize this multi-phase process. We're making adjustments as we go right now; our intention is to have the high-level timeline, as well as guidance for phase 1-2, finished by the end of next week.

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Org Strategic Planning Doc <DRAFT>

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Betsy and I are working off of this doc to outline the phase process and parallel supports.  We are prioritizing frames for phase 1 - reimagining roles and phase 2 - preparing projects for community advice.

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Investigate MVP leveraging Airtable and React

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Investigate MVP leveraging Airtable and React

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Try to stand up an Airtable backed solution that syncs with HolaSpirit but renders the project-based FTE and rating functionality using custom-code via React frontend.

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Finance Update posted - initial projection for F&23

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Finance Update posted - initial projection for F&23

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It is posted in the finance channel and linked here.

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Hi! My current thinking is to share a message for TLs in the digest the week of July 11, after the all-partner Reimagining Our Work orientation.

Please share any advice you may have for me on this timing!

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https://docs.google.com/document/d/1tnt2rPPu6jpeYIkeUDiNbTGTt5II1FoEfRi3jR0GvAw/edit

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Tuesday update! So much going on - thanks to all for your work. 

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Monday update! So much going on - thanks to all for your work. 

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My sense is that most folks are already engaging in this document, but just in case - wanted to share my draft of our process concept here.

Thanks for everyone who has been engaging with this - though many of the comments point to details that still need working out, my sense from the conversations I've had so far is this is generally moving in the right direction and that moving forward to map out the process in a much more detailed way is our best next move. Please reach out right away if you have concerns about this directionally. Thank you!

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I need some help in identifying another external advisor - ideally an advisor of color who understands us and is close to this work.  Betsy - ideas for someone I could reach out to quickly?

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Every July, I present a "budget" to the Board for approval. This activity allows us to have an "approved budget" each time an external funder asks for it. It is not really a thing that we use internally (I keep a rolling forecast, not a fiscal year budget), BUT the activity of producing a budget does cause me to do a very good scrub of all of our financial inputs and to work with a number of key stakeholders. Due to vacation schedules prior to the Board meeting, I had to have the budget wrapped up this week. I will publish the important learnings next Wednesday with the June financial update.

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I'd love your advice on the advisor role - crafted here, including purpose, accountabilities and supports.

Thank you!

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Couple open questions I'm pondering included here - would love any thoughts/opinions in the comments below. Thanks all!

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Specifically look for solutions that will allow more robust engagement with projects. Ideally method to better categorize projects across the organization and tooling to score/rank projects.

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1) Met with Jess to discuss the preliminary TL survey results and how the data can serve as an input to our Reimagining Work.

As I was talking with her, I shared that I could envision having an overview of all the data inputs (or as many as we're aware of)  outlined in one place to help folks find and navigate.

Very roughly on the call, I thought it could look like sharing something like this below to help orient folks (not sure this is comprehensive or accurate, just sharing here as a thought starter) (edit: Betsy, listened to your message and we're on the same page!):

Inputs

June 28 - Jess shares TL Survey results live (will be recorded)

June 31 - Jess shares quarterly TL pipeline results.

XX - Isabelle's regular finance updates

XX - whatever inputs (if any) development may have

2) Reviewing the work plan and your message, Betsy...though it's late and I'll be OOO this week :( Will add as many comments as I can tonight.

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All, could you help the circles you're a part of notice and begin working on the HolaSpirit Cleanup Project I posted about last week here: https://wildflowerschools.slack.com/archives/C0101MHS45U/p1654897805200229? This work is going to be critical to making our July work possible.... and anything we can do to encourage folks to spend time this way will be SO helpful. Thanks!

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Hi folks, I put this organizing document together to clarify who is working on what, what this project board is and how we will use it, and to sketch out a rough timeline of the work over the next couple months. Please feel free to A) edit the timeline section to include more details from your part of the work as necessary and B) add a comment here or to the doc w/ any questions this stirs up for you. Thanks!

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Heard advice from Betsy & Dr. E. Sent to Gannet and Priscilla to review as well.

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Example: For Review/Advice by Friday 6/13

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Example: For Review/Advice by Friday 6/13

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(EXAMPLE) This document is an overview of the process design and concept. Please add questions as comments directly to the doc, and send advice to me directly via Slack or email DM. Thank you!

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Create a new document and edit with others at the same time -- from your computer, phone or tablet. Get stuff done with or without an internet connection. Use Docs to edit Word files. Free from Google.