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HM confirms with Alison they have obtained supervisor approval to post/backfill a position. In the case of a newly created position, the HM will confirm with Alison they have obtained CEO approval to post new position.

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HM and Alison will meet briefly (15 minutes) to go over the specifics about the role. After the meeting, Alison will send minutes over to HM.

Immediately following meeting, Alison will post the position.

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-position gets posted in UKG/TalentEd
-all hiring panel members have access to the posting
-applicant is asked a series of questions

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Alison will send over Summaries Wednesdays and Fridays until the HM has stated they have enough applicants to review and the posting will be taken down. Each tab on the excel spreadsheet will be a different date so you can review previous applicants.

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Hiring manager will provide feedback within 7 business days or sooner regarding who they are moving forward with. In the last column under next steps, please comment Interview/SparkHire or Decline.

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Once an update has been received from HM, Alison will disposition the applicants based on the feedback from the HM. This will cause an email to go out to the applicant that they are not moving forward or that we are moving forward to the next round.

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Once feedback is recieved on who to send a sparkhire to, Alison will send sparkhire request to applicant. Applicant will have 3 business days to complete the sparkhire unless otherwise directed by HM.

If Sparkhire was not used, Alison will call and email applicant for availability for zoom interview

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Alison will review the applicants availability against the HM's calendars and the hiring panel calendars to find an acceptable time that works for everyone.

If Alison can't find a time that works for everyone, she will email the hiring panel to see if they can make something work with the applicants availability.

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Alison will be scheduling zoom interviews. Google invites do not allow for the hiring panel control as to when to let an applicant enter the room. This allows the Hiring Panel to finish up any conversations without it being awkward for the hiring panel and the applicant.

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Hiring manager will provide feedback within 7 days from expired Sparkhire of who they would like to Interview.

If Sparkhire was not used, please provide feedback within 3 days if they are still being considered. This allows Alison to be in constant communication with applicant.

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Hiring Manager will send over to Alison the final decision of who they are going to hire along with all documents from the Spark Hires and interviews.

Alison will respond back by making sure there are no more openings or there are x amount of openings left if candidate accepts.

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Alison will call and email references for the feedback. Once this is completed (need at least 2 references) the applicant will receive the offer.

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Alison will create offer letter and review with Mike. Once offer is agreed upon, Alison will call new hire to see if they will accept the offer and what their start date will be. Start date is determined by: if the new hire is being held by another school, if they want to provide notice and making sure ALL clearances are received before they can start.

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Alison will send an email to the hiring manager stating the candidate has accepted and the anticipated start date (start dates are on Tuesdays, unless an exception is agreed upon by Hiring Manager, and PD) or stating the candidate has declined

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Once new hire has officially signed the offer letter and sent it back to Alison, Alison will send the onboarding email (automated) for them to fill out the onboarding documents. The email will provide them with the information for all their clearances we need in order for them to start.

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Within 2 weeks from hire date, Alison will complete the IA for new hire. This will create a ticket for new hires equipment to be sent out, creates email and Connexus ID.

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New Hire will upload their clearances into Compliance tracker prior to starting. Alison will review to make sure all clearances are provided.

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Alison will call new hire prior to their start date to send well wishes and make sure they do not need anything or have any questions.

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Alison will make sure to have the new hire in the system 1st thing in the morning on their start date. This will make sure that they will be able to get into their system (email etc).

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Fridays (End of 1st full week) (Alison) (Last Step)

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Fridays (End of 1st full week) (Alison) (Last Step)

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Alison will send new hires an email at the end of their first week checking in!