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3 Band Gig -
The first idea we thought of was putting on your classic 3 genre bands in one night. This event wouldn't be fairly complicated to put on with straight forward structure, however there could be problems when it comes to booking bands, as some could drop out or demand funds we cannot provide.

Battle Of The Bands -
Another idea we thought of was to hold a battle of the bands, which could consist of 4 bands all playing for a title prize. This would fill the night with music and could allow for an audience to stay interested through the night. However there could be a lot on our plate to deal with, as booking x amount of bands, and organising the event may be tricky.

Open Mic -
Another idea was an open mic night. This would consist of multiple acts with short playing times, allowing for a wide spread of acts to show their talent. This could fill the night with music with a wide range of performances. However, with multiple short performances, the audiences may get fed up of listening to many different genre'd acts.

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Now having a solidified team, we gave decided to go for the battle of bands route, being BIMM vs Waterbear esc themed. This will likely consist of 4 bands, 2 Waterbear and 2 BIMM, battling for a prize. We may also have a headline band play the event as well, which will bring a bigger audience and increase ticket sales, however I am not so keen on this idea feel it could over complicated the gig being very time restricted.

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Pedro Silva -
Finance, Event budgeting

Madeline Linfield -
PR and Promotion, Charity Liaison

Reece Mayhew -
Booking agent, venues and bands

Me -
Event co-ordinator, ticket sales, revenue

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Being in charge of event co-ordination I have done some research as to how the event will go, along with some general knowledge.

- All bands get a 30 minute set, 15 minute change over.
- Correspondence with the bands about event details, i.e for charity (For Life, 2021).
- Let the audience vote so they feel a part of the evening.
- A ballot box with chips for the audience
- Finish with a closing talk, to then announce the winner (For Life, 2021).
- Fine tune all scheduling one week before the event, complete details with bands, sound engineer and venue (Balbi, 2021).

References -

Balbi, K. (2021) How to organize a battle of bands competition, Our Pastimes. Available at: https://ourpastimes.com/how-to-organize-a-battle-of-bands-competition-12375777.html (Accessed: October 9, 2022).

For Life, P. (2021) How to run a battle of the bands, A Passion for Life. Available at: https://www.apassionforlife.org.uk/mission-ideas/how-to-run-a-battle-of-the-bands/ (Accessed: October 9, 2022).

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- To co-ordinate the gig well enough, with an organised structure and time management.

- If any problems occur on the night, (may be likely), to deal with it accordingly to create least stress.

- To have a good enough sales output in which we can earn our costs back, and give the rest to charity of choice.

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- To showcase up and coming Brighton student bands.

- To donate a reasonable amount to our charity of choice.

- To have a reasonable prize for the winner of the event.

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Plan so far

- Two BIMM/Water bear bands to play at the battle of bands, possibly a math rock theme

- Headline plays after the battle.

- Winner will win a reasonable prize (undecided).

- To hold the event at Green Door Store, which we are confident in booking.

- To raise money for our charity of choice, Out Of the Blue

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Here is a critical path analysis I made.

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What - Battle Of the Bands raised for a charity.

Where - TBC Possibly Green Door store, Brighton Electric, The Pipeline.

Who - 4 Bands (2 confirmed, 2 waiting confirmation), Math-rock themed, Waterbear vs BIMM. Target towards music students in Brighton.

When - End of November - Start of December.

Why - For our University Project, to showcase student Brighton bands, to raise money for charity.

How - Ballots to vote on, profits donated towards charity along with advertising donation link, advertised through social media/UNI.

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- We have decided to lose a headline slot, as booking a band was hard. It also would have cramped time management, and could have cost a lot along side with the rest of our costs.

- Still awaiting confirmation of Green Door Store, with backup venues in plan.

- Still awaiting confirmation of two bands, with two bands confirmed.

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- A problem occurred this week, and we lost Green Door store which really complicated things for us. As a result of this, Reece our venue agent proceeded to contact multiple venues, and we are now close to booking Brighton Electric, with us trying to sort out a date with them.

- Ticket system is to be set up weekend after the formative, allowing time for me to focus on the hand-in.

- Still awaiting confirmation of two bands, with two confirmed.

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Our Budget so far:

- Estimated £315 overall budget with 30% excess

- £180 for Brighton Electric (date tbc), including backline, and sound tech

- Estimated £75 on prize (tbc)

- Estimated £30 on drinks

- Estimated £30 on ticket website

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We decided not to send out contracts to the bands. This is because not all bands are guaranteed pay due to it being a charity event, and the winner being the only band paid.

Therefore we felt as if contract sheets were not needed, and would have caused too much bureaucracy.

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Having lost Green Door Store, we looked at booking Brighton Electric.

They are up for our idea, so we have put a £40 deposit for the venue for the 27th November. The venue is going to cost us £180 (including sound tech and backline).

https://drive.google.com/file/d/1kByRK8s2tr647-4-QgFzwzZV26pUR-2m/view?usp=share_link

https://drive.google.com/file/d/1WiMx2q2gnA0CcH9XjkKhUW28ZAG1Du3V/view?usp=share_link

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Eventbrite (Brite, 2022) -
- Essential Package = 2% + $0.79 per ticket
- Professional Package = 3.5% + $1.59 per ticket
- Either you absorb the fees, or attendees pay your fees on tickets

Ticket Tailors (Ticket Tailor, 2022) -
- Pre Pay tickets at £0.20 per ticket.
- Pay as you go at £0.50 per ticket.
- First five tickets free.
- Simple to use.
- Direct payment through PayPal or stripe

CapterraTV Video 1 (Lauren C, 2021) -
- Stated Ticket Tailor has better fees, flat fee per ticket, more accessible, easier to look at.
- Ticket Tailor best software for the best price.
- Eventbrite is easier for 'new to tech users', has higher fees but more support.
- Eventbrite is easier to use for the higher price.
- Eventbrite goes for a % of sales.
- She went for TicketTailor of Eventbrite

CapterraTV Video 2 (Lori I, 2020) -
- Decided Ticket Tailor was cost effective, fees reasonable and price can't be beat for the service provided.
- Extra features available to buy, but not really worth it as the base platform is perfect.
- All under one email for every event you hold, and watch for emails about tickets being sold from Ticket Tailor.
- She gave it 5 out of 5, and reviewed 4 other websites once deciding to leave Eventbrite.
- The product still evolves and improves.

Result -

I have decided to use Ticket Tailors. With recommendations for videos online, and a friend, I feel it

To get 100 tickets it has cost me £40, but I only see this as an investment. I can use this platform to sell more tickets to future events I may put on, along with the future gigs my band I have planned to put on.

References -

Brite, E. (ed.) (2022) Powering your events so you can grow, Eventbrite. Eventbrite. Available at: https://www.eventbrite.co.uk/organizer/overview/ (Accessed: December 8, 2022).

CapterraTV (2020) Ticket Tailor Review 2020: Great Product for Event Ticket Sales, YouTube. CapterraTV. Available at: https://www.youtube.com/watch?v=JYzPDJXxs-c (Accessed: December 8, 2022).

Tailor, T. (ed.) (2022) Unbeatable prices, no contracts, simple., Ticket Tailor. Available at: https://www.tickettailor.com/pricing/ (Accessed: December 8, 2022).

Ticket Tailor vs Eventbrite: Why I switched from Eventbrite to Ticket Tailor (2021) YouTube. Capterra. Available at: https://www.youtube.com/watch?v=m6lHZc8eid8 (Accessed: December 8, 2022).

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Having had this idea for a few weeks now, we have had a few Progressive/Heavy bands in mind, with Reece having contacted a few:

Parabellum WB -
With all of us being friends with the members of this band, they heard of our idea and came to us before us asking them, making it a very easy process.

Parent Band  WB -
This band made a post on the WB Network channel asking for gigs. We happened to cross paths after a lesson one week, so we approached them with our offer, adding another band to the list.

BIMM -
For BIMM bands it was not as easy as the WB bands. Maddie having been there for college, she went to their HQ and explained our idea, with BIMM agreeing and offering to promote and looking for bands, but they never actually did so.

Ordali BIMM -
For Ordali, Maddie actually asked an old friend at BIMM who put us on to Ordali. They seemed up for the idea, and Reece is currently in contact with them.

Mindframe BIMM -
For Mindframe, Reece happened to know one of the members of the band. This allowed for an easy connection the band, and a 'friendship' edge when trying to book them.

Links -

https://drive.google.com/file/d/1jLHDlTzLD1YQJ8Rvm2Udrqr3Ir1WtKcM/view?usp=share_link

https://drive.google.com/file/d/1EvsOPgMumdZpq3dolQ4IaR19RKHeWRrR/view?usp=share_link

https://drive.google.com/file/d/15QBXXChPEqMZBdzqM2ZhUo50o96yYX01/view?usp=share_link

https://drive.google.com/file/d/1RfYG4YyzL4nv9VHlqVzQpL_r36N438Ft/view?usp=share_link

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BIMM and WaterBear Students -
One of our target audiences is students of the two Universities . With BIMM and WB being the main focus of the gig, we want to promote towards their students. We can do this by tagging both Universities, so that they share the posters through their social media, as well as by putting posters up in both University locations (once having permission).

Heavy Music Fans -
Having predominantly heavy bands, fans of these genres are another target audience of ours. To attract this target audiences we mainly rely on the bands to promote alongside us, having their audiences see and spread word of the gig.

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Social Media -
With the size of our gig there is no need to pay for promotion, as it would result in a waste of money. Instead Maddie has made a poster online using a free platform, which we will share through instagram. We have chosen instagram as it is what all bands have their largest following on, along with most Brighton students use instagram. This means we can maximise our promotion, spreading our posters too as a many people as possible, preferably music students, which allows for higher ticket sales.

The Posters -
Firstly we will release an announcement poster 2 weeks before, not including the bands. Not only will this grab attention towards the gig, it will also allow for our next poster with the bands to go higher up on peoples feed. With most of us having not posted in a while, by posting multiple times a few days before, we can then reach more eyes by the time we do release the main poster.
With permission, we also plan to put up poster in both University buildings, so that students will see, if they have not seen the posters through social media.

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https://drive.google.com/file/d/1OSA3Gy3HcexxJxhNwACrA1ejyFAe_zhY/view?usp=share_link

https://drive.google.com/file/d/1rrBV8a5cMx6zGTBUkLVAhnR-SGHOpZ92/view?usp=share_link

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With the gig being announced last Sunday (13th November), and the bands being announced today (Wednesday 16th), we have received a few ticket sales

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https://drive.google.com/file/d/1S0bpUnt29mkT7twv9Ia0s5nf__bUWMgU/view?usp=share_link

https://drive.google.com/file/d/1f3AMmf4xb9DCZT3v9wnWdENz2tuJYaeQ/view?usp=share_link

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Here is our risk assessment for Brighton Electric

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Here is our advance sheet for our gig.

Made by Reece as he is dealing with the bands.

https://drive.google.com/file/d/1udc-Sv97zdhF9PgDX6YI8MvIagZiFE8V/view?usp=share_link

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 BIMM VS WATERBEAR - ADVANCE SHEET - Sheet1

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Battle of the Bands Schedule Sheet/Tech Spec

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Battle of the Bands Schedule Sheet/Tech Spec

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Here is our gig schedule sheet/tech spec.

This was made as a collective, as we all decided these details.

https://drive.google.com/file/d/16HFKbX2KPN4srifyyqzI0ZP5Nl2vCHvw/view?usp=share_link

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This week we are holding our event, on Sunday the 27th.

As of now (22nd), everything is ready to go, all bands have the advance sheet and Brighton Electric is fully prepared for our gig.

Few tickets have been sold at the moment, but I predict more will be sold on the door, and online the day before and the day of the gig. This is as knowing from experience, University Students (our target audience) prefer to spend the money at the last minute.

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Here is the report after our event.

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https://drive.google.com/file/d/1IkUZklNlJ03d5wWuRIYawbeoJWWWtzzB/view?usp=share_link

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https://drive.google.com/file/d/11bkaij6-xTsdzYUO4egW6uXuKda4C4XO/view?usp=share_link

https://drive.google.com/file/d/1Xo-Lsz6mGIQvbeMDHvbsCthdItHk9P3G/view?usp=share_link

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Here is evidence of our donation.

We donated 60% of our total revenue. It may seem immoral to take 40%, but we did not make any profits to donate.

We are all students who have bills to pay, and in a business perspective you need to cover your end somehow.

We would have loved to donate the whole amount unfortunately but we were unable to.

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The Battle of The Bands went well all things considered.

Our only problem on the day was that Parent Band unfortunately contacted us an hour and a half before the event pulling out due to mental health.

This did cause an imbalance in BIMM vs Waterbear making it 2v1, but allowed us more freedom with the time we had.

In the end, Mindframe won the £100 cash by 1 vote.

I also had a friend down for the weekend from Essex, who was very excited by the offer to be on doors for the night. Very kindly he sat on doors all night, did not take any money and actually bought a ticket rather than having the option of being there for free anyway.

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Here is our budget sheet of the whole event.

Made by Pedro as he is in charge of finance.

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Copy of  Budget _  Balance sheet - TEMPLATE - Sheet1