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Transforming School Culture - Data Collection Tool.docx

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Progress Check

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Project Planning

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What positive achievements and successes have you experienced as a result of the collaborative efforts between schools and coaches?

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How has the coaching support affected the implementation and effectiveness of your RTI/PLC model?

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Does the associate give clear next steps for you and your staff during coaching visits?

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Are there any additional areas where you feel further coaching or support would be beneficial?

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How do you plan to implement the work discussed in your school?

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What was accomplished during the day and what actionable next steps were a result?

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To send to Associates a day AFTER a visit: "I will review your documentation and/or read your coaching reflection to learn the details of your visit. If you have additional celebrations, issues, concerns, or questions to share, I would really like to hear from you."

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Are there any specific conversation points that are notable or worthy of follow-up?

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Is there anything you would like for me to share with the district or fellow associates supporting this work?

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Did the associate collaborate with you to clearly outline the plan for implementation?

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Note: Making an approach to work with the SAM so they aren't always getting multiple touch points after a visit

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I noticed you said, "_________" in your documentation notes. Could I give you a call to discuss this further?

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How did your onsite coaching day go? Were the intended outcomes met? How can I support you with this work?

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(for one-year projects as a mid-year check in or those that do not have many coaching days) When receiving feedback from your staff, are there teacher teams that still need support in areas that have not been addressed?

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How are you identified next steps (can insert specifics going)? Are there any clarification points needed?

Is there anything I can do to support you further?

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1. What are notable areas of growth and/or celebrations you can share?

2. What are your major areas of focus moving forward?

3. Is there anything I can do to support your journey further?

4. Also close the conversation asking for contact updates

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Is there anything else you would like to share with me?

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Has the coaching positively affected the overall school culture? if so, what are some specific areas that you would like to highlight?

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Explain what the resource banks are AND recommendations for first year or what you know focus areas are (if renewal)

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Ask for any initial areas of focus during the call with the host that you could then follow up after the call with book recommendations based off what they shared

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After first couple visit asking associate recommendations for books/events - compile tables in Google Doc

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Your coach has the following recommendations listed below. These resources have been thoughtfully curated for the current needs of your staff. Please review these resources and let me know if you would like to place an order.

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Have associates support them at visits with recommendations or navigating the library - especially if they're not responsive

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Reach out to coaches and get recommendations on what resources would be most beneficial based on what they have learned about the school's needs.

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Give associates a heads up at the beginning of the project that their school has a resource bank, ask to include that in their conversations with suggestions/explore resources, follow up with reminders and seek their input on suggestions that you could offer to the host on book/resources they might want to utilize their funds with

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During associate calls review common areas of growth (from reviewing reflections) and ask associates for recommendations.

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Add links to any/all suggestions and include a reminder w/ amount remaining in every communication. Include a timeline/expiration date for funds available, if known (ie: when a PO will expire, deadline to register, etc...)

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Stay fresh on newly released books that support our services, not just our best sellers

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Share the ST Resource bank quick guide!

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What are your overall goals that you would like to accomplish this year?

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Based on the contract and services present recommendations for what resources would typically be purchased with said services/content.

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Have your overall goals shifted since we spoke at the BOY?