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Ombuds Blog

Hub News

Links

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2024 three in

On web blog

Newsletter link

Hub news link

LinkedIn

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Review Video drafts

Note Web pages to update

Make notes for video mtg

Review Video Stills

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Remote locations

Get extension mailing list

Get IPS mailing list

Get UTSI & Tullahoma etc contact

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Grad Student Group Outreach - after fall Schedule published

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Grad Student Group Outreach - after fall Schedule published

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Email who are Ombuds and offer GUOIS and link to workshops

GSS - get on their schedule for Info/showcase

GSS leaders - send AR data changes

GSS International committee - advertise IGS PSS

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Crop/resize New Shovon photo

replace Lisa photo - new photo coming

Create new ECN page

Revise & add drop downs to Workshop page

Revise Edu & outreach landing page

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Create Survey QR Code - Qualtrics

Create Survey sticker file

Send to UPM - 800

Staples: Avery EcoFriendly Laser/Inkjet Adhesive Name Badge Labels, 2 1/3" x 3 3/8", White, 400 Labels Per Box (45395)

Item #: 757111|Model #: 45395

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change AR info (QR code fine?)

Lisa Approve?

Print 30

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April-request

May-request

June-request

July-request

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Shovon new

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Add Visitor services testimonials to marketing sheet.

Draft updated Marketing plan

Update Participant feedback & testimonials on sheet

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1. Bookmarks - Shovon started

2. Ombuds Advert Posters

3. Bus Cards

4. Stickers - Quote

5. Stickers - Breath

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Update all PPT Presentations  - Survey & Pics

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Update all PPT Presentations  - Survey & Pics

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1. last slide New QR code & New link in notes

2. Staff Slide - new pics Brooke & Shovon

3. Follow Up email

Aug/early Sept Presentations to update

Getting Unstuc -pics

Pych Safety- pics

Receiving Feedback-pics

Giving Feedback

Speaking Up

Intro to CCMD & ECN- pics

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Update all PPT Presentations  - Survey & Pics

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Update all PPT Presentations  - Survey & Pics

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last slide New QR code & New link in notes

Staff Slide - new pics

Presentations to update

Sept - Ombuds Showcase

Oct - Dignity Key

CDPI

CCMD

What is an Ombuds?

ECN & CCA

Creating Psych Safety

Nov - Creating Dignity-Conscious

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Schedule time @ I-house, 2 hours with 90+ 30 min open discussion after

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Charge for Ellen's CCA seat

Check on #CCA licenses used with CL

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Meet with OCM on

a) Overall marketing/messaging strategies

b) how to do LinkedIn Bus account for Ombuds

Create testimonial & Feedback posts for Linked In & Instagram

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1. Create Draft goals list

2. Create Draft "Focus Areas" list

3. Goal tracking tool in Airtable - New and Notable

4. Review & comment on Lisa's revised Logic Model

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Google Cal - "Ombuds Recommends" Events (ECN Approved)

Submit Tag requests to grad school

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Enter emails for pre2022  CCMD completers

Create new views & add columns for status tracking

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Check all FY24 workshops are listed in Attendance database (looking for bad dates)

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Outreach Contact to Low-participation Service Units

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Outreach Contact to Low-participation Service Units

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>Contact Housing, Rec Sports, & Facilities Services

How can we assist with Education & Outreach

- possible co-training for Undergrad workers

-possible Train the Trainer for Facilities Services

>Contact UT police PD person

Offer getting unstuck and learn more about trainings they offer - particularly when/how faculty, staff, & Grad Students call in the police for aggressive behaviors

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Clean up/standardize data via K@TE?

Determine "unit count level" - Dept? College?

Simple counts per unit

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Analyze participation by topic & topic level

Analyze roles per topic & topic level

Analyze per open, invited & sponsored (then by topic)

Analyze feedback per workshop title (then topic)

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file all Orange addressed items

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Marieta - Add 2Teams, folder, Tracking sheet, email, welcome post

Anovia - Add 2Teams, folder, Tracking sheet, email, welcome post

Sarah - Add 2Teams, folder, Tracking sheet, email, welcome post

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Notify:

Maria De Moya - Add to Teams? Send email & post welcome

Iama - info on sheet!

Milagros - still interested?

Check: Cearra, Bob, Chenoa, Joe, Melanie - sheet updates?

Done - A Beasley, M sliker, A Mitchell

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https://docs.google.com/document/d/1uJjRJh0v9wC20AQjPYal0loKrPn6FSyuxfgTv-Hnt6k/edit?usp=sharing

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Review worksbook & revise for Ombuds PD coaching

Read Cog Coaching textbook?

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Identify & send out 3 mo reminders

Identify & send out 6 mo reminders

Enter Coaching observations into the Workshop follow up form in Airtable

Create coaching notes template/file for during meetings

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ECN Digital sig file/badge?

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Add Aug Sessions per event after the fact? (no Reg)

Add CDP in Oct

Add Crucial Conv Oct/Nov.

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Check in with Multicultural Student Life Group

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Draft CCMD support for for DPDFS application

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ORNL, SDI

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Set Up Events in K@TE for Attendance Data - 1 event per FY24 workshop topic? (not external only)

Additional reg data (add wkshp date)

Emails to participants?

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AAACE?

Other - look for Higher Ed PDers

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-Vaccuum rug(s)

-org  files into cabinet; toss last boxes

-org  office corner & white board for 2024-5

Update whiteboard

Sort Junk drawer

Hang pictures

Hang corkboards/octagon whiteboards

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New color coding scheme for calendar & emails

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New color coding scheme for calendar & emails

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Duren Started:

Data Collection & Recording SOM

OEA Data Terms

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Duren has started

Navigators SOM

Follow Up Coaching SOM

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Watch IOA bullying webinar - recording, Dignity, Amygdala, etc.

IOA Live Virtual Workshop: Play, Stimulate, Reflect: A Guide for Deep Group Facilitation

Asynch - compassion online training - Duren - $270

Asynch Duren MH 1st Aid (APT - find free session)

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Login for TIAA account - check beneficiary

Link my TIAA cref account to Empower & Andrew

Review Empower email from  Bryan 865 816-8291 if Q’s

Andrew - make $200/mo contributions to Roth IRA

Sign Andrew’s forms

TIAA - $100/mo? Timothy Tubbs  865-347-5011  timothy.tubbs@tiaa.org

Contact Bryan - to change investment amounts (ASAR)

December to decide if changing mod agg to mod

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Shovon -  Set Up single FY 24 event w/ all attendees in K@TE for Role & Reach Data - no automatic emails at all.

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August - ask re: interest to 2 CCA drops.

October - advert to CCMD June/July & FY24CCMD

November - advert to CCMD Fall 2024

If seats left - advert to All previous CCMD

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End Sept - Check on CDP licenses - buy more (up to 100).

Eckerd - Data deletion cycle/process

Google & my computer - data deletion cycle

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Decide survey platform

Recreate Survey

Link to it from Qualtrics Feedback form & Workshop Follow-Up form

Link to website?

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Set date w/ Jane RCR re Mentoring/Psych safety

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Set date w/ Jane RCR re Mentoring/Psych safety

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Email to Jane - re Convo

Set meeting for Nov

Draft session content/structure

Ambassador feedback

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New descriptions for 7 sessions:

split PSS - Aug-Sept

PS IGS session - Sept

5 info sessions

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Create draft for 9/3 staff meeting

# to print

Get list of all campus/Knoxville occupied buildings.

Find out extension quarterly mtgs

Get UTSI &etc contact

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Target Oct 25