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Activity:

Today, I reported for duty at 8.00 a.m. at the Human Resource Administration and Management Unit with Mr. Zaidi. After that, I attended a short briefing conducted by Encik Jeffri, the Head of Department, who explained the tasks that I will be involved in during my internship. I then met my organization’s supervisor and was formally introduced to the staff members of the unit. Throughout the day, I was exposed to the background of the Bursary Department, including its history, mission, vision, and organizational structure.

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Activity:

After finishing and ensuring that all emails were successfully sent yesterday, I continued the same task today by emailing companies with the status “Not Approved” in the E-Perolehan portal. I carefully filtered and reviewed each company’s status one by one to verify their current registration progress. For companies that were still marked as “Not Approved,” I sent follow-up emails to remind them to take the necessary actions to complete and successfully register in the system. Throughout this process, I had to manage my time efficiently while ensuring accuracy when filtering data and sending emails to avoid any errors or duplication.

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Activity:

Emailing the companies that have the status 'Not complete.' These statuses show that these companies do not completely fill in their information, whether in a registration form, when creating an account, or when updating their profile. Due to that, these emails were sent to inform and remind those companies to complete their information in the E-perolehan system as part of the registration and profile updating process. Other than that, I also organized the email folders by separating emails from the years 2024 and 2025 to make the inbox more systematic and easier to manage.

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Name: Siti Aishah binti Ahmad Zarin

Matric No: 288352

Programme: Bachelor of Finance(Hons.)

Phone Number: 011-62047636

Email: sitiaishah0202@gmail.com

Home Address: D-455, Jalan Siantan, Felda Ulu Tebrau, 81800 Ulu Tiram, Johor

UUM Report Supervisor: Dr. Muhammad Badri bin Rozali@Abd. Hamid

UUM Visiting Supervisor: Dr. Shahril bin Shafie

Practicum Duration: 6 October 2025-6 February 2026

Company Name: Department of Bursar, UTM

Company Address: Pejabat Bendahari, Pejabat Pos Universiti Teknologi Malaysia, Jalan Budi, 81310 Skudai, Johor Darul Ta'zim

Company Supervisor: Encik Syamsul Ridhwan bin Yahya

Designation: Accountant Assistant

Telephone: 013-7364689

Email:mohdsyamsulridhwan@utm.my

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Activity:
I continued the same task as yesterday, which is sending emails to companies that have the status “Not Complete” in the E-Perolehan system. However, the difference from yesterday’s task is that yesterday I emailed companies with an incomplete registration form, while today I focused on companies that have incomplete information in their company profile section. The “Not Complete” status means that the company did not fully fill in the required information or left some important details empty. Before sending the email, I carefully checked the list of companies and confirmed their status one by one to make sure the information was correct. Then, I prepared and sent the reminder emails to inform them to complete their company profile.

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Activity:
In the morning, one of the Bursary Department staff, Encik Hamshariman, took me around the department and introduced me to the staff to let me get to know all the staff in the department. Through this session, I managed to learn about each unit that operates under the department and the general responsibilities of the staff.
Besides that, I also explored the e-Perolehan system to see what information is available and to understand the type of data required in the system. This helped me to become more familiar with the platform that the department often uses for procurement and company registration purposes.

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Activity:

Today, I learned about the types of certificates commonly used or required for suppliers and contractors in Malaysia. These certificates are important for legal compliance, tender eligibility, and company credibility in both the government and private sectors.

I was introduced to several key certificates, including:

1. CIDB Certificate – Required for construction-related companies.

2. MOF Certificate – Issued by the Ministry of Finance for government tender participation.

3. SSM Registration – Basic company registration with the Companies Commission of Malaysia.

I also learn how each certificate looks like.

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Activity:

Today, I spent time exploring and reviewing company profiles listed in the ePerolehan system. The main focus of this activity was to gain a better understanding of the nature of businesses registered on the platform, including the types of services and products offered by each company. I carefully navigated through the system to familiarize myself with its interface and features. I reviewed various company details such as registration information, categories of services, areas of specialization, and the scope of products supplied. By examining multiple company profiles, I was able to observe differences in business focus, company size, and the range of services provided. This activity also allowed me to understand how vendors classify their offerings according to procurement categories within the system.

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Activity:

Today, I learned how to verify registration information by ensuring that all details provided by applicants are accurate and consistent with the attached supporting documents or certificates. The verification process begins with an initial review to determine whether the registration should be rejected based on incomplete, inaccurate, or non-compliant information. If the application does not meet the requirements, the status is marked as “Rejected”, and the process ends at that stage. If the registration is not rejected during the initial screening, the next step is to assess whether it can be approved. This involves carefully reviewing the submitted details and comparing them with the attached certificates or official documents to confirm their validity and authenticity.

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Activity:

Today, I did not receive any specific task from my supervisor. I utilized my time productively by improving my skills in Microsoft Word and Microsoft Excel. I explored various formatting features in Microsoft Word, including document layout, table formatting, alignment, and professional report formatting. In Microsoft Excel, I practiced using basic and intermediate formulas such as SUM, AVERAGE, and IF functions, as well as improving my understanding of data organization and formatting.

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Activity:

In the morning, I sent an email to a supplier regarding a certain matter; however, I accidentally forgot to CC my supervisor in the email. After realizing my mistake, I immediately informed my supervisor and explained the situation to ensure transparency and proper communication. Later, I prepared a meeting minutes report. I carefully followed the instructions provided, referred to the given templates, and used reference documents to ensure that the report was completed accurately.

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Activity:
Today, I continue to prepare the minutes of a meeting from task given yesterday. Since it was my first time doing this task, I faced some difficulties in understanding the proper structure and sequence of information. To ensure accuracy, I referred to previous samples and asked Ms. Naza several questions regarding the correct format, appropriate language, and essential details that must be included.

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Activity:

Today, I did not have any specific tasks assigned because all staff members in the Procurement Unit were involved in an innovation presentation event. As I was not required to attend or participate in the presentation, I remained at the office. During my free time, I took the initiative to organize my notes and review the tasks that I had completed previously. Although I was not directly involved in the event, I made an effort to follow the event’s theme by wearing a grey outfit, similar to the other staff members. This was a small way of showing support, professionalism, and team spirit within the unit.

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Activity:
Today, I followed my colleague to the Islamic Centre to conduct an audit on procurement documents. Through this activity, I learned how the auditing process is done, including what aspects need to be checked and how to verify the listed assets. While there, the staff at the Islamic Centre also shared about their ongoing projects, such as providing hospital beds and walking sticks from donations, as well as preparing prayer kits for new Muslims and flood victims.

In the afternoon, I was assigned to check the tender prices to ensure that the unit price and total price stated were accurate and matched with the supporting documents.

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Activity:
In the morning, I followed two of my coworkers to conduct an audit at the Faculty of Mechanical Engineering. I helped them check the asset section as part of the auditing process. It was a good experience, as I learned more about how asset auditing is done while getting to explore other departments.

In the afternoon, I continued the same task from yesterday, which involved checking tender prices. There were a total of eight tenders to review. I had completed up to the third tender yesterday and continued with the fourth and fifth today.

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Activity:

Today, I continued reviewing the price list for the tender items. The task was quite challenging as there were many figures that needed to be calculated and verified, especially when price errors had to be corrected before finalizing the totals.

I successfully completed the review for Tender (7/8) since it contained fewer items and was quicker to check. After that, I proceeded with the final tender (8/8). However, I was unable to complete it fully and will continue the task on the next working day.

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Activity:
Completed the price review process for all tenders up to 8/8. After finalizing the review, I was assigned to prepare official invitation letters addressed to selected companies, inviting them to submit their tender proposals for upcoming projects. The task required me to follow the proper official letter format and ensure that all necessary details such as tender reference numbers, submission deadlines, company addresses, and contact information were accurately included in the letters.

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Activity:
I continued working on the advertisement letter and made several corrections based on the feedback provided by Ms. Naza. I reviewed the document carefully to ensure that all the necessary amendments were made according to the company’s format and standard writing style. I also learned how to phrase the content clearly and persuasively to suit the purpose of the advertisement.

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Activity:
I assisted my coworker with an urgent task involving the verification and preparation of tender documentation. My responsibility included checking whether each of the eight tenders had valid Customs Certificates and TCC Certificates. After confirming the documents, I was also assigned to prepare the tenderers’ experience records. The information provided by each tenderer was originally in table form, and I was required to rewrite and organize it into proper sentence form in Microsoft Word. The rewritten sections included details such as the project title, project duration, project value, and the reference number of the acceptance letter. I ensured that all details were clearly written and formatted consistently for all tenders. Despite the volume of work, I managed to complete the entire task accurately and on the same day as instructed.

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Activity:

Today, I was in charge of the registration section for the tender briefing and tender sale session. The session involved both local and foreign participants. A foreign participant faced difficulties because they were not familiar with Bahasa Melayu, as the form was in Bahasa. Due to that, I assisted him by translating and guiding him step by step through the registration process. Later, during the tender payment process, a few participants were unable to open the QR payment link (PayHub UTM) on their devices. To help them, I took the initiative to open the payment link using the registration laptop. Although the internet connection was slow, the payment process was successfully completed for the company. Overall, the session went smoothly with teamwork and cooperation among all committees.

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Activity:

I travelled to Kuala Lumpur together with all units from the Treasury Department to attend the Majlis Pesona Bitara event. We departed at 8:20 a.m. and stopped at the R&R Pagoh for breakfast before continuing our journey to UTM Kuala Lumpur. Upon arrival, we checked in at Residensi UTM and proceeded to the hall for the event. The program began with welcoming speeches, followed by staff awards, retiree appreciation sessions, a variety of food, and a lucky draw for staff.

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Activity:

We started the day with breakfast at 7:00 a.m., followed by an aerobics session at 8:00 a.m. After the exercise, we toured around UTM Kuala Lumpur and visited the Tun Abdul Razak building, where we took group photos. Later, we entered the hall to listen to a speech delivered by Mr. Jeffri.

After the session, we returned to the residence for lunch at 12:00 p.m., performed the Zohor prayer, and waited for others to return from Friday prayers before departing back to Johor. On our way home, we stopped at the R&R Pagoh for a meal and at Machap for the Maghrib prayer. We safely arrived at UTM Skudai around 9:00 p.m.

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Activity:
Prepared the minutes for Meeting No. 8. Previously, I had made a mistake related to the order of the discussion items, so this time I paid extra attention to the flow and structure of the meeting. Drawing from my past experience in preparing meeting minutes, I found it easier to understand the format. As a result, I was able to organize the content more effectively and produce a clearer, more accurate set of minutes. I also consulted relevant references and verified details to ensure that all decisions were documented properly and professionally.

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Activity:
Continued preparing Meeting Minutes No. 8 by thoroughly reviewing all relevant information to ensure completeness and accuracy. I carefully checked each agenda item, discussion point, and decision recorded to avoid any mistakes. Throughout the process, I consulted with Ms. Naza regarding several unclear details, which helped me confirm the correct information and prevent any potential errors.

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Activity:
Prepared the summary report of the meeting minutes in the morning, which included the Responsibility Center (RC), the title of the tender offered by UTM, and the decisions made in the meeting for 8 things in table format. I was then assigned to make copies of the original documents, which include decision papers, meeting minutes, work confirmation letters, and attendance. Then, I file the copies for reference purposes while keeping the original documents properly stored.

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Activity:
I worked on creating a price table template. The main structure of the template was already available, and my task was to update the table by changing the item details according to the sample provided. This template will later be used to record the prices offered by the tenderers for each item.

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Activity:
I worked on updating the minute file by filling in the bill number, subject, and company name as a concise summary for each entry. In addition to that, I assisted my coworker by photocopying several important documents, including the tender price schedule, which needed to be prepared for reference and filing. I also completed to writing and updating the logbook, ensuring that all activities were recorded clearly and accurately.

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Activity:

I don't have a specific task. Due to that, I take this time to learn how email from tenders is being replied to. I explore how each type of problem related to the company's registration is being solved. Most of the problem needed a person in charge to make verification on that company in the E-perolehan portal. This action helps to know the company's registration status before answering the tender's question.

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Activity:
Today’s task was to enhance the FAQ slides to make them more interactive and engaging. I created a set of FAQ slides using Canva, focusing on improving both the visual appeal and the user experience. To achieve this, I incorporated a variety of colors, shapes, icons, and design elements to make the slides look more attractive and dynamic. I also refined the layout to ensure the information was presented clearly and easy to follow. Throughout the process, I experimented with different design styles, adjusted spacing, and ensured consistent formatting across all slides.

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Activity:

I began the day by reviewing emails and ongoing procurement documents. As no specific tasks were assigned, I spent time reading and understanding UTM’s procurement SOPs, particularly the procedures for requests, approvals, and quotation documentation. I also assisted with organizing and updating procurement files for easier staff reference and observed officers carrying out document checks to better understand the workflow within the unit. In the afternoon, I remained on standby while continuing to review my notes and strengthen my understanding of procurement processes.

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Activity:
There was no specific task assigned to me. Therefore, I utilized the time to update my logbook and continue working on my practicum report. As part of my report preparation, I explored Universiti Teknologi Malaysia (UTM)’s annual reports for analysis purposes. However, the annual reports for the years 2023 and 2024 were password-protected. I contacted the relevant department via email to request access to the financial statements for those years. Unfortunately, I was informed that the documents are confidential, as they have not yet been presented to Parliament.

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Activity:

I did not have any specific tasks assigned, so I took the opportunity to focus on my practicum logbook. I reviewed all previous entries and organized them to make the logbook more structured and easier to follow. While doing this, I added pictures and illustrations that I had forgotten to include earlier, ensuring that each activity is properly documented and visually supported. I also took the time to check for consistency in dates, formatting, and content, which helped improve the overall quality of the logbook. This process allowed me to reflect on my practicum experience so far and see the progress I have made in completing my tasks and developing my skills.

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Activity:
I continued editing the FAQ slide on Canva by adding more elements, adjusting the layout, and changing the color scheme to ensure the slide becomes more interactive while still looking neat and organized. I experimented with various icons, shapes, transitions, and visual arrangements to enhance user engagement. Since the slide will be used by Ms. Naza tomorrow, I prioritized completing the task this morning to ensure she has enough time to review and use it for her session. Throughout the editing process, I focused on improving both the design quality and overall user experience of the slide.

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Activity Notes:
Today, I attended a briefing regarding the TCC (Tax Compliance Certificate), which has recently been mandated through a new UTM circular. During the briefing, it was explained that all tenderers/vendors involved in UTM procurement processes are now required to submit the TCC certificate as a compulsory condition ruled by the Inland Revenue Board of Malaysia (IRBM). This requirement aims to ensure that vendors meet the expected competency standards and to enhance transparency and quality in procurement activities.

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Activity:

I did not have any specific tasks assigned to me today. I decided to make productive use of the available time by focusing on writing my practicum report. I continue on the organization structure part, as my supervisor has already given a slide on that. It makes it easier for me to understand the structure of the UTM. I learn the roles, responsibilities, and functions of each department within the organization. At the same time, I continue exploring E-perolehan and its functions in that portal.

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Activity:

No task was given, I continue my report writing while adding knowledge on organization structure in the Department of Bursary. I learned each division's function and how work is being separated among them. Each division plays an important role in the department of Bursary. This increases my knowledge of the workflow of this department.

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Activity:
Today, our unit carried out a gotong-royong session to organize and clean up the files. We removed all documents from the folders, tied them together, and placed them into boxes according to the contractor and tender number. After that, we arranged the boxes neatly in the storage room downstairs. The work lasted from morning until evening. Before starting the tasks, my coworkers brought breakfast, so we ate together first before continuing with the activities.

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Activity:

Today, I was assigned to determine the document submission deadlines, which must be set three weeks before each monthly meeting. I checked the calendar to calculate the correct dates for every month and filled these dates into the provided table. After finalizing the schedule, I transferred the information into the designated PowerPoint template for documentation and presentation purposes.

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Activity:
Today, I made several corrections to the tender/quotation document purchase application form. I was given a hardcopy sample of the existing form, and my colleague had noted the additional information that needed to be included. Based on these instructions, I recreated the form with the required updates and ensured that the format remained clear and professional. After finalizing the revised version, I printed 10 copies for use by the Procurement Unit.

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Activity:
Today, I reviewed the technical documents under Tender Envelope B for all eight bidders to ensure that there are no company names, registration numbers, addresses, or any other identifiable information included. After completing the document checks, I prepared a summary of the tender experiences for the eight new bidders, following the same format I used previously. During this task, I was also approached by a colleague who needed assistance with the formatting in Microsoft Word, and I helped her resolve the issue.

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Activity:

Today, I continued working on the bidder’s experience documentation. The session resumed in the morning and I finalized the remaining sections. All required details were reviewed, organized, and completed by 11:30 AM. The information was compiled clearly to ensure accuracy and consistency for submission. In the evening, I assisted my coworker in copying the tender forms that had already been completed by the bidders for all eight tenders. Then, I review that form to make sure price in tenders form and price table are same and does not have any mistake in term of calculation. From that task, I found 2 tander that made mistake and told to my coworker.

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Activity:

Today, I did not have any specific tasks assigned, so I decided to work on my practicum final report gradually to avoid leaving it until the last minute. I focused on completing the “Self-Experience” section, recalling my first days at the workplace, the tasks I was given, and how I adapted to the environment. While writing, I reflected on my interactions with coworkers, the challenges I faced, and the skills I developed, such as time management, attention to detail, and effective communication. This exercise also allowed me to organize my thoughts and experiences clearly, ensuring that my report accurately represents what I learned during the practicum.

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Activity:
Prepared the 2026 tentative meeting for the Procurement Unit using a PowerPoint format. After completing the initial version, Ms. Naza provided me with a new template. I then copied and adjusted all previously planned meeting dates and document submission deadlines into the updated slide design. The new template is simpler and focuses only on the key dates without listing the officers responsible.

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Activity:
Assisted my coworker in calculating the item prices listed in the price schedule for Tenderer 1/6 and Tenderer 2/6. After determining the price of each item, I calculated the total amount for all items submitted by each tenderer. I then cross-checked the totals written by the tenderers to ensure they matched the figures I computed. Next, I reviewed the technical specifications under Envelope B, verifying that no company names were written on any part of the documents. This was to ensure compliance with tender submission requirements.

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Activity:

Assisted my coworker with several administrative tasks related to tender documentation and meeting preparation. I helped punch holes for the tender document copies, and then I helped scan the Supply Guarantee for Tender letter and MOF certification before sending the digital files to my coworker’s computer. In addition, I prepared eight copies of the meeting minutes as requested and ensured they were properly organized. I was also asked by Ms. Naza to correct the font formatting of the tentative meeting that I had prepared earlier. These tasks required attention to detail, proper document management, and clear communication with the team.

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Activity:

Reviewed registrations that were still pending approval. I checked all the attached documents and ensured that the information provided matched the uploaded files. I also verified that all required fields had been completed. In addition, I explored the list of companies to identify any incorrect or incomplete entries. Although I was not able to approve the registrations myself, this process helped me better understand my coworker’s responsibilities.

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Activity:

Assisted my coworker in reviewing the price schedules submitted by four bidders. I managed to identify calculation errors made by two of the bidders. Although my coworker had already conducted the initial review, she asked me to double-check the figures for confirmation. I carefully verified all calculations to ensure accuracy and to deepen my understanding of how the bidders structured their pricing, particularly regarding the application of SST, which is only charged on installation and commissioning costs. This required separating the installation charges from the total equipment price before applying SST and then combining the final amounts correctly.

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Activity:
Prepare the tenderer experience records for Tender Bil. 34/2025 involving the Integrated Financial System for Universiti Teknologi Malaysia (UTM). The task required me to compile and list the experience of ten (10) tenderers based strictly on the Letters of Acceptance attached in the tender documents. Each tenderer’s experience had to include specific details such as project title, duration of supply or services, project start and end dates, contract value, and reference letter number. Then, I helped my coworker to scan tender documents that need to be used for tomorrow's meeting and able to finish 5 tenders.

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Activity:
I assisted my co-worker, Ms. Jun, in scanning and compiling Tender Document Envelope B into PDF format. The photocopy machine sent the scanned documents to email in separate files, so I renamed the files during scanning, downloaded each file individually, recorded the file numbers, and merged them into a complete PDF for each tenderer. There were ten tenderers in total, and after completing one tenderer’s documents, the related emails were deleted to avoid confusion before proceeding with the next tenderer. Today, I was able to finish scanning and compiling files for all tenders.

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Activity:
Assisted my co-worker, Ms. Faz, in reviewing Tender Document Envelope B. The review process involved checking each document thoroughly to ensure that no company names or any information that could reveal the identity of the tenderers was included. I carefully examined and segregated the documents for a total of twelve tenderers. Throughout the checking process, I identified five tenderers whose documents contained issues that required correction, and these documents were separated for further action to ensure compliance with tender requirements.

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Activity:
Continued the task from the previous day, which involved covering and removing any exposed company names found in Tender Document Envelope B. I identified the sections of the documents that contained company names and scanned only the relevant pages. After that, I edited the scanned pages in PDF format to ensure that all company names and identifying information were properly concealed. There were five companies whose documents had not fully covered their company names. I successfully completed the editing process for all five companies and reprinted the corrected pages, then reinserted them into the original tender documents.

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Activity:
I assisted my coworker, Ms. Yati, in preparing a comprehensive summary for the procurement planning process. My task involved consolidating all procurement data into a single summary table. The summary was organized according to faculties or Responsibility Centers (RC). For each item, I compiled and calculated the total number of Responsibility Centers (RC) involved, total quantity, number of quotations (SH), and the overall cost. This required careful data checking to ensure accuracy and consistency across all faculties.

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Activity:
Continued the previous day’s work by completing the final summary for procurement planning. This involved compiling and confirming the total number of PT, the total number of quotations (SH), and the overall estimated cost by combining data from all departments (PTJ). All figures were reviewed carefully to ensure accuracy and consistency with the existing Excel file. After completing the summary, assisted in attaching quotation billing stickers to the front cover of tender documents. Each tender consisted of four to five books, and a total of five tender packages were prepared.

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Activity:
Assigned to scan and photocopy the tender documents and price schedules for two different tenders. After copying, the tender forms and price schedules were stapled together and labeled according to the tenderer number. Next, I was instructed to check the price schedules for both tenders. For the first tender, there were eight tenderers involved, so I had to review and verify the price schedule for each tenderer carefully. I completed the checking process for this tender and informed my coworker, Kak Yati, about the companies that made errors in writing or calculating the prices.

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Activity:
Today, I continued the previous day’s task by checking the price schedule for another tender, which was related to CCTV services. This tender involved 12 tenderers, and I reviewed the price schedules for all of them. This task was more challenging because some of the handwriting was difficult to read and confusing, which required me to spend more time verifying the calculations carefully. Then, I get a new task, which is to prepare the tenderers’ experience records for the CCTV tender. I was required to type at least three experiences for each tenderer in a Word document, based on the attached documents that Ms. Yati had prepared and folded for reference.

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Activity:
Today, I prepared the bidder experience records, which involved 10 bidders. As per the usual process, Ms. Yati selected the relevant attachments to be included in the bidder experience list. I then drafted the experience descriptions in sentence form. After completing the draft, I reviewed the content carefully to verify accuracy, corrected several typing errors, and added missing information. I also consulted Kak Yati regarding any unclear or confusing details to ensure that all information included in the list was correct.

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Activity:
Today, I did not receive any specific task, so I used the time to clear my PC by removing confidential documents from past tasks as requested by my coworker. Later, I assisted my coworker, Kak Has, with an issue related to page view in Excel. She wanted to add new rows, but the rows exceeded the page boundary, which would cause them to be cut off when printed. Although I had never handled this issue before, I tried several methods and eventually managed to solve the problem.

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Activity:
No new tasks assigned for the day. During this time, I focused on exploring and understanding the calculation methods used in the pricing table in more detail. This included identifying the correct formulas to calculate individual item prices and determining how to obtain the overall total cost. I also reviewed the method used to calculate the F.O.B. (Free On Board) price and analyzed how each component contributed to the final amount. To ensure accuracy, I cross-checked my calculations with the provided example and verified whether the totals and figures matched.

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Activity:
Today, I assisted my coworker, Ms. Has, in calculating a price table involving three tenderers. Later, Ms. Jun requested my help to prepare price schedules using a provided template, where I needed to fill in item prices based on the tenderers’ documents. There were ten tenderers in total; Ms. Jun handled six tenderers while I completed four. In the afternoon, Ms. Naza asked me to prepare meeting minutes for Special Meeting No. 3 and JKSH A Meeting No. 9. I managed to complete the minutes for Special Meeting No. 3, but due to time constraints, I was unable to finish JKSH A Meeting No. 9 and will continue this task the following day.

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Activity:
I continued yesterday’s task by preparing the meeting minutes for the Quotation Committee Meeting ‘A’ (JKSH A) No. 9. As I had prior experience in preparing this type of meeting minutes, I was able to complete the task smoothly without needing to ask many questions. Ms. Naza provided the attendance list, including members who were present and absent, the meeting summary, and the decision papers. Based on these documents, I compiled and finalized the meeting minutes accordingly. Then, I help my coworker, Ms. Hasbiah, scan the document tender and assist with compiling as they were sent separately via email.

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Activity:

Retype the quotation checklist and direct negotiation documents. The original files were in PDF format, and the margins were too small, causing the content to be partially cut off when printed. I attempted to convert the PDF into Word and adjust the margins, but the conversion resulted in images instead of editable text. Converting these images to text required a paid subscription, so I decided to type everything manually. Unfortunately, I could not finish typing the entire document because the task was assigned late in the afternoon.

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Activity:

Continued retyping the quotation checklist and direct negotiation documents yesterday. This activity helped improve my Microsoft Word skills, as it required creating lines, tick boxes, and icons. In the afternoon, my supervisor asked me to help reorganize the 2025 meeting minutes documents. I removed the documents from the file, replaced the binding with metal fasteners, and arranged them neatly into a box for proper storage.

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Activity:
Labelled each box of meeting minutes no. 1 through 7. Still waiting for document meeting minutes no. 8 and 9, as they are still being used. While waiting, I assisted my supervisor in photocopying one document file into two sets and punched the documents accordingly. After that, I helped Ms. Jun to redo the price schedules, as it needed to be prepared in Microsoft Excel using formulas. I recreated the price schedule using the template provided by Ms. Jun and inserted the required formulas with guidance from Ms. Yati. The price schedule involved 10 tenderers, and I managed to complete half of the work today.

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Activity:
Continued to prepare the price schedule in Microsoft Excel and reviewed it carefully. After that, I emailed it to Ms. Jun. Later, I was instructed by Ms. Naza to scan tender documents. As usual, the scanned files were separated when received via email, so I merged them and ensured the document sequence was correct. However, I overlooked that one section of the document was double-sided, which required me to rescan that section and re-merge it properly. Ms. Jun asked for assistance regarding an issue with Excel print preview, and I successfully resolved the problem. After that, I helped to print all the price list tables. However, several formatting errors were identified after printing. Ms. Yati then requested that the format be corrected and the documents reprinted. I managed to complete and reprint half of the corrected price list tables within the given time.

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Activity:
Assisted Ms. Jun in printing the price list tables. I also corrected and standardized the formatting of all price list tables before printing. In addition, I received the draft of the Minutes of Meeting No. 1/2026 from Puan Naza via email. However, the decision paper and attendance list were not included. I was instructed to request the drafts from Encik Syamsul, but he was not present today. Therefore, I completed the sections that I was able to prepare and left blank spaces for the parts that require the decision paper draft. After completing the office tasks, I accompanied Ms. Yati to Econsave and Maslee to purchase flood relief supplies.

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Activity:
Today, I continued preparing the meeting minutes after receiving the decision papers and attendance list for JKSH A KHAS Meeting No. 1/2026. This meeting involved pharmaceutical items and included multiple decisions. Due to the complexity and number of items, I consulted Ms. Naza to clarify the correct format for writing the minutes. She provided an example of a finalized meeting minute from a previous meeting as a reference. Using the example, I completed the meeting minutes and carefully reviewed them before emailing the final version to Puan Naza for verification.

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Activity:
Today, I continued working on my internship report and updated my logbook, as no new tasks were assigned for the day. I also resumed pasting box labels that had been delayed previously. Initially, the labels were in yellow, but my coworker, Izreen, requested that they be changed to green, so I updated them accordingly. All labels have been completed except for meeting minutes No. 9, as it is still in use. In the meantime, I worked on improving my Excel skills by practicing several formulas and also assisted a coworker who needed help tidying and organizing text in an Excel file.

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Activity:

I was requested by Ms. Yati to provide a soft copy of the quotation and direct negotiation checklist. However, when I searched for the original checklist, I was unable to find it. As a result, I retyped the entire checklist item by item based on the available references and completed it within three hours. After finishing, I sent the soft copy to Ms. Yati via email, as the checklist needed to be corrected and updated. After completing this task, I used the remaining free time to work on my industrial training report.

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Activity:

Prepare a summary of the procurement planning. I was required to separate the number of items and the total amount according to the type of allocation and the type of procurement. The task involved not only tenders but also quotations, direct negotiations, and direct purchases. I had to ensure that the total amounts were consistent between the summaries based on allocation types and procurement types. Whenever the total number of items did not match, I rechecked the data to identify missing items or formula errors. Due to the complexity of locating specific items, I used filtering functions and numbered each entry to make tracking easier and more systematic.