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Making sure that the meeting runs smoothly, stays on track, and controls going down rabbit holes.

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Making sure that voices are heard and getting clarification is something is unclear

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Use different grouping strategies/breakouts based on the purpose of an activity or discussion - "Think, Pair, Share", small group, etc.

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Provide a clear intention/goal for the activity or discussion at hand - why are we doing this and what is the end goal. Be clear of what is truly feedback, open for debate, brainstorming, etc.

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Work Towards a Brave Space while ensuring a safe space

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Work Towards a Brave Space while ensuring a safe space

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brave spaces are designed to handle risk and discomfort. The people within them are prepared to exist in discomfort and navigate it together. There may be a moment when someone feels offended or hurt by something that someone says or does in a brave space. In these cases, both parties are committed to remaining in the discomfort and using healthy methods of navigating through it together. Brave spaces require courage and may not always yield the desired outcome immediately, so there is risk involved

Lots of different ways we can work toward this...

6 Pillars of a Brave Space:

1. Vulnerability

2. Perspective Taking

3. Lean into Fear

4. Critical Thinking

5. Examine Intentions

6. Mindfulness

Other ideas:

Work to recognize your privileges

Actively Listen

Notice and name group dynamics in the moment

Challenge with care

Confidentiality

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Distinguish between ideas and people

Listen to Understand, not to respond

Unpack the tension

Do what you need to care for yourself

Speak your truth

Controversy with Civility

Own Your Intentions and Your Impact

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Wondering if it is possible to Share as much detail on the agenda around update as possible / in the body of the email with the agenda. Expectation could be that updates are read / prepared ahead of time and the meeting time is space to discuss / ask questions

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Have the flexibility to be able to pivot when conditions require quick action on a topic.

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Agenda sent by EOW prior to meeting

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It would be helpful to have a running notes document that we can refer back to; maybe this responsibility can be assigned by the facilitator, or the assignment can be handled in the same way as facilitator assignment

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If meeting is longer than 45 minutes, add one-three minute stretching/jumping jacks/bathroom/centering breaks

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Clear on discussion topics vs meeting updates

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Clear on discussion topics vs meeting updates

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Making it known/clear what we should prepare for discussion or be ready to respond to ahead of the meeting

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If an item to review and discuss provide a week in advance and include guiding or discussion questions

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As things are added to the agenda that may require review/thought prior to the meeting, use @ to bring the team's attention to these items and the expectations going into the meeting.

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Sharing the agenda/affirmation/documents to read ahead of time.

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Coordinate with any guest speakers to ensure they feel prepared to join the meeting.

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Ending each meeting with 10-15 minutes dedicated to next steps or action steps from the meeting's discussion

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Engages entire staff and group during meeting - try to stay away from single voice dominating agenda/conversation.

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Check in with individual team members on their thoughts for the agenda a week before meeting.

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Ideally not during west coast lunch time, when possible :)