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*Optional*

I include this in our advert. It gives candidates an idea of what they're applying for and if it might be a good fit.

This is a sample of a teacher one, specific to our school.

We do the same for all posts. You can remake and edit for your school context/posts.

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Use to track individual recruitment process. Turn Step green once completed and attach relevant evidence e.g. copy of the advert, dates etc

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For the interview panel for the day of interview.

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Dear Candidate,

Thank you for you application to ___ National School.

We will contact candidates by __________ with an update.

Kind Regards,

*This can be done as an Out of Office reply on your recruitment email

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Dear Candidate,

We regret to inform you that you have not been successful in your application on this occasion.

We wish you the best of luck in your future endeavors.

Kind Regards,

Tanja Buwalda

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Step 3: Patron Approval Independent Assessor

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Step 3: Patron Approval Independent Assessor

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Dear _______,

Thank you for your application for the position of ___ at __________.

As per our telephone conversation earlier, I wish to inform you that the Selection Panel recommended your appointment to the Board of Management and the Patron.

I am delighted to inform you that this appointment has been approved, and we now wish to offer you the position, subject to successful Garda Vetting and completion of Medmark pre-employment assessment.

Congratulations! Please respond to this email to confirm acceptance of position.

Kind Regards,

_______

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Step 5: Invitation to Interview & Unsuccessful Application Emails

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Step 5: Invitation to Interview & Unsuccessful Application Emails

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Step 7 : Interviews & scoring & check references

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Step 7 : Interviews & scoring & check references

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Step 10: Inform Successful Candidate, send email for confirmation

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Step 10: Inform Successful Candidate, send email for confirmation

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Step 11 : Inform unsuccessful candidates from interview

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Step 11 : Inform unsuccessful candidates from interview

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Step 12: Vetting, medmark, Contract, Appointment form

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Step 12: Vetting, medmark, Contract, Appointment form

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Remake and edit for your context

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Interview details and questions for candidates

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Interview details and questions for candidates

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This is an example from 2025 of interview information and interview questions sent to candidates 2 days before the interview.

Feel free to copy and edit to suit your context.

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Copy ofTemplate/Example Interview Information and Questions - June 2025