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Always be sure to select the proper box or boxes when selecting the “Meeting Type” on the Information/Eligibility page.

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The dates on the IEP are very important. Inputting a wrong date or not updating dates can create errors or raise a red flag for an IEP and will cause them to show as overdue even if they are not.

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Take your time and do not rush through when filling out an IEP. Proofread what you have entered before affirming an IEP. It will really save a lot of time for the SES and Compliance Coordinators in the future and make for a smoother road when working on CALPADS and will help us to get certified quicker.

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If the SES does not have time to look over the IEP before affirming please send it to Nicole Antelo (PSE) or Veronica Krantz (PFS) for review before affirming to prevent having to later do an amendment to correct any missed errors.

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Make sure services and dates are correct.

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When a student has an Annual and Triennial IEP. Clicking Triennial only does not mean it covers both an Annual and Triennial.Always check BOTH Annual and Triennial (and Transition if appropriate) when holding a tri. Not marking both creates a Late Annual per CALPADS.

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Make sure the IEP meeting type matches on all IEP pages, oftentimes teachers have a different type on several pages.

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Enrollment dates and Exit (Leave) Dates must match in StudentTrac/SEIS/CALPADS or a Fatal Error is created.
Please be sure ISAs and Withdrawal Forms are being submitted in a timely manner to Prep and PSE.

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StudentTrac IEP tab has to be updated when a student enrolls or becomes Eligible.  A Fatal Error is created when this tab isn’t updated and OFL Accountability reports this student as not being in special ed but CALPADS is saying they have an IEP.

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Annual and Tri Part As cannot be held as amendments, they must be created in Future in order for CALPADS transactions to be created.

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Please use a correction amendment to make changes to an IEP. IEP information should not be updated using Pages/CALPADS (Student or Services)

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If a student has transferred from out of state or from a non-SEIS district, the Case Manager must complete an Initial CALPADS Affirm, to document the student’s active/current IEP in SEIS.  This procedure creates the CALPADS IEP reportable transaction in SEIS which is required for the district.

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This will also allow the provider to complete the Interim Placement as an Amendment to the student’s active/current IEP. The Initial CALPADS affirm will only capture the CALPADS data, based on the students active/current IEP.

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Please feel free to reach out to PSE/PFS Compliance Coordinators for help with this procedure. Directions can be found in SEIS.

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Checking your Home Page on SEIS every week for past due IEPs and errors is a great way to avoid CALPADS errors and support the compliance team in the certification process. On your Home Page scroll down to see Meeting Alerts, CALPADS Alerts and unaffirmed IEPs.

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When you click on Meeting Alerts it will show you which students are overdue and why. Sometimes the NEXT IEP DATE is incorrect and the student is not actually overdue.

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Correct these errors every week and try to get them down to zero!

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If you have any questions regarding OFY students, please contact Prep For Success Compliance Coordinators, Gabriela Chaidez at gabrielachaidez@prepforsuccess.org, (626) 204-2534 or Veronica Krantz at veronicakrantz@prepforsuccess.org

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If you have any questions regarding OFL students, please contact Partners in Special Education Compliance Coordinators, Rhonda Spielbuehler at rspielbuehler@partnersped.com, (626) 921-8241 or Nicole Antelo at nantelo@partnersped.com

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SEIS Teacher Level Training Materials 2020-21

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SEIS Correcting an Error on a Current IEP

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SEIS Correcting an Error on a Current IEP

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SEIS Correcting an Error on the Current IEP

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SEIS - What Creates a CALPADS Transaction

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Correcting Meeting Type for IEP w/No Amendments

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Correcting Meeting Type for IEP w/No Amendments

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SEIS Correcting Meeting Type for IEP wNo Amendments

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SEIS Transferred Students - Adopting IEPs

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SEIS Transferred Students - Adopting IEPs

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SEIS Transferred Students - Adopting IEPs