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Stem references -AUB workshop

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Guidance for STEP - Microsoft in Education

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Guidance for STEP - Microsoft in Education

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﻿ SAMR and Curriculum Redesign , Ruben R. Puentedura, Ph.D The SAMR model in 120 Seconds The SAMR Model with Definitions ​ SAMR Game strips for professional development A Perspective on the...

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Technological Pedagogical and Content Knowledge

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If you're having trouble accessing a Google product, there's a chance we're currently experiencing a temporary problem. You can check for outages and downtime on the G Suite Status Dashboard.

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If you're having trouble accessing a Google product, there's a chance we're currently experiencing a temporary problem. You can check for outages and downtime on the G Suite Status Dashboard.

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The Internet Keep Safe Coalition is dedicated to protecting children, families, and schools by assessing, advising, and certifying organizations that collect, use, and share personal information and data that is protected by law.

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StoryJumper: #1 rated site for making story books

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Section 1: Programming in Excel (Macros)

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Section 1: Programming in Excel (Macros)

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Presenting the 10 lessons of section 1 on the programming environment of VBA for Excel: Visual Basic Editor and its 3 Windows, Macro Recorder, Events and Security

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Cogmotive Reports is now Radar Reporting! Same great reporting application, but a brand new name and look. Find out more here.
Want to save this blog for later? Download it now.
Many businesses require a shared calendar that is accessible by all users, perhaps to create an on call roster or similar type of group schedule.

In this article we will create a Shared calendar in an Office 365 tenant that will be accessible by all staff members with an Office 365 mailbox.

This will be done using a public folder, which means it can be access from the Outlook application. Unfortunately public folders are not yet accessible from Mobile Devices or Outlook Web Access (OWA).

Creating a Public Folder Mailbox

You will need to create a Public Folder mailbox if you do not already have one. This is done in the Exchange Admin Center.

If you are using a Small Business Office 365 subscription, you can access the Exchange Admin Center using this workaround.

Now navigate to the Public Folders section on the left hand side to create your public folder mailbox.

Click the Plus button and create a new mailbox as shown.

Creating the Root Public Folder

Now that you have a Public Folder Mailbox it's time to create the root public folder. This is also done in the Exchange Admin Center.

Click Public Folders at the top of the screen and click the plus button to create a new folder. We recommend you give the root folder a very generic name as shown below.

You now have to assign appropriate permissions to this root folder. We recommend that you allow Administrators to be an Owner of this folder and keep the rest as default. This will mean that normal users cannot create new public folders, it will have to be done by an administrator.

Firstly, click Manage under Folder Permissions.

Then add all your administrators in and give them Owner permissions.

Creating the Shared Calendar Public Folder

Now your public folder environment is correctly configured and you can start creating the Calendar folder using Microsoft Outlook.

Open up Outlook and navigate to the folders list.

You should see the Public Folders section. If you do not see the public folders section check that you have assigned the correct permissions above. If you have only just created the public folder mailbox and root public folder it may take a few hours for the public folders to appear here.

Expand out your Public Folders and All Public Folders until you see the root public folder you create earlier.

Right Click on this root public folder and click New Folder to create a Shared Calendar folder as pictured.

Right Click on the newly created folder and click Properties. You can now set permissions as to who will have access to view and modify the contacts.

Anonymous refers to users outside your company. We recommend setting these permissions to None.
Default refers to authenticated users within your company. We recommend setting these permissions to Author, which will allow them to create new calendar entries and edit their own.

The different permissions are as follows:

Owner

Create, read, modify, and delete all items and files, and create subfolders. As the folder owner, you can change the permission levels others have for the folder. (Does not apply to delegates.)

Publishing Editor

Create, read, modify, and delete all items and files, and create subfolders. (Does not apply to delegates.)

Editor

Create, read, modify, and delete all items and files.

Publishing Author

Create and read items and files, create subfolders, and modify and delete items and files you create. (Does not apply to delegates.)

Author

Create and read items and files, and modify and delete items and files you create.

Contributor

Create items and files only. The contents of the folder do not appear. (Does not apply to delegates.)

Reviewer

Read items and files only.

Custom

Perform activities defined by the folder owner. (Does not apply to delegates.)

None

You have no permission. You can't open the folder.

Adding the Calendar folder to Outlook

Each user will now need to add this calendar folder to their Outlook favorites which will allow them to see the contacts list in Outlook.

To add the folder to their favorites each user will need to do the following.

Open up Outlook and navigate to the folders list.

If they do not see the public folders section check that you have assigned the correct permissions above. If you have only just created the public folder mailbox and root public folder it may take a few hours for the public folders to appear here.

Expand out your Public Folders and All Public Folders until you see the calendar public folder you create earlier.

Right click the Calendar folder and click Add to Favorites.

This will allow the user to view the Shared Calendar in their Calendar section.

If you found this blog post useful, and want to refer to it again, why not download it as a PDF?

Related Posts

Perhaps you would also be interested in the following articles:

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Create a company Shared Calendar in Office 365 | Cogmotive Reports Blog

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Cogmotive Reports is now Radar Reporting! Same great reporting application, but a brand new name and look. Find out more here. Want to save this blog for later? Download it now. Many businesses require a shared calendar that is accessible by all users, perhaps to create an on call roster or similar type of group schedule.