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To be honest, I'd probably send an email - not a letter!

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Considering the junior employees approached me with their request, it may be beneficial to remind all the staff that we must abide by policy.

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Schwind, H., Uggerslev, K., Wager, T., Fassina, N., & Bulmash, J. (2016). Canadian human resource management: A strategic approach (11th ed.). Toronto, ON: McGraw-Hill Ryerson Ltd.

http://hrcouncil.ca/hr-toolkit/policies-unionized-environment.cfm#sec6

http://web2.gov.mb.ca/laws/statutes/ccsm/l010e.php

https://web2.gov.mb.ca/laws/statutes/ccsm/e110e.php?query=straight%20pay&p=0