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1) To help more African youth to access a space to grow themselves in a way that has a spirituality aspect of it
2) Higher self awareness
3) Community with shared values
4) Strengthen foundational value systems amongst youth
5) Social impact opportunities
6) Change in a new way which is emerges from connecting with one's deeper self
7)  Strengthening foundation of spirituality
8) Skill development - life skills training
9) Sharing livelihood opportunities
10)  Identifying gender roles, Relationships, critical and analytical thinking
11) Mental health, success, relationship with God, relation with yourself, leadership skills, psychological balance, address STD
12) Collaboration with existing platforms
13) Develop micro events

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Youth 2.0 Africa Meeting  - 5th July 2020

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Youth 2.0 Africa Meeting  - 5th July 2020

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Resolutions Action points:
A.The Major Macro event to be held on 19th September 2020
B.Micro events:
Purpose: enable us build up our skillset in preparation for the major seminar.
First Micro event is to be held on 18th July 2020
Topics : we'll  present a topic once every two weeks.
Person Accountable: Aloyce will  lead in facilitating choice of topics.
Value based leadership, gaining a balance mentally and emotionally were among topics already suggested.
The events should last between 30-60 minutes.
Speakers: Aubin will lead sourcing of  speakers for the first micro event
Social media & Marketing: Andrew will lead with assistance from the Indian team for graphics.

A survey is to be designed to research on what topics youths would wish to learn. This will happen simultaneously as we continue hosting the seminars.
Call to action:
We'll use a google docs sheet to layout logistics for the micro events.Link was shared on the whatsapp group.
Each docket will have a folder on this platform, update the folder relatively.anyone can edit.
Reach out to the team for clarity and assistance in the assigned  roles.

Next meeting: 12th July 2020

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Needs assessment Survey:

The needs assesment survey is completed for filling.

The poster  for the survey is to be ready by 29th July.

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Research on best strategies to approach various speakers within Africa.
Best ways to engage African youths online.

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Fill it here😊 - All

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COMMUNICATION

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12th July 2020
Resolutions:
1) The Major Seminar set for 17th October 2020
2) The first Micro event set for 1st August 2020
3) The vision & Mission statements to be refined: Include goals, Objectives, Mandate and Theory of change  for the Youth 2.0 Africa.

Accountable person: Mary & Peteers

4) Developing Plans and strategies : All teams i.e Content curation, social media & Marketing, Partnerships and Communication to develop their plans with definitions of expected Outcomes/ success definition and timelines for action steps
Timelines:

1. Content Curation: 15th July 2020- Aloyce, Mary

2. Partnership: 26th July 2020 - Peteers, Paulina & Edward

3. Communication- due date Not set - Edward

4. Social Media & Marketing -due date not set- Andrew

5. Documentation of Youth 2.0 Africa :
Accountable team - Edward
The communication team to set up a referrence document that speaks to the youth 2.0 community.

The document should have all Youth 2.0 Africa's information including letterhead, addresses, description of chapters, links to various websites and relevant sites as well as .Past, Current & Future strategies of what we hope to actualize.
This will be essential for the partnership team to use when approaching partners.
Due date: not set

6. Rolling out the survey:
Design a poster to go along with the survey: Nitin & Devan willing to work on this...by Tuesday 14th
7.Graphics:
Indian team willing to help with graphics for now.. Send photographs of speakers and their bio to the team in advance for publicity.

Next meeting 19th July 2020.

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19th July 2020

1. Priority given to completion of the concept note - due on 26th July 2020.

2. The survey is completed and the Poster for the survey is due before the next meeting on 26th  July.

3. Session plans, time and structure agreed on as follows:

1. Introduction to session amd speakers and role out of program - 3 minutes

2. 1st speaker : 20- minutes

3. Q& A: 5 minutes

4. Relaxation- 5 minutes

5. 2nd Speaker : 20 minutes

6. Q & A - 5 minutes

7. Closing remarks - host 3 minutes.

4. While approaching speakers we are to present them with the :

1. Youth 2.0 Africa Concept.

2. Themes & Topics for the events.

3. Session plans and structures

5. August being women's month, we could host a relative topic....the team is to come up with a topic and source for speakers. Lerato is willing to speak.

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Youth 2.0 Africa Concept
Team:Aubin,  Devan, Erick, Flora, Mary, Paulina,Peeters
Concept due on 26th July 2020.
Call for action:
If certain members could take a picture and share a message on why they find YOUTH 2.0 Africa to be essential. That will be shared on some of the documents for publicity.

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Needs assessment Survey:

1. Members called upon to fill in the survey as we await completion of the  poster.

2. The team should follow the heartfullness graphic design guidelines. The African team already has an HFN  ID for access.

Concept note:

1. Meeting with graphics designer on Tuesday i.e 28th july 2020.

2. Members could share their images to use in our documents , with a message regarding the essence of the seminars.

Social Media & Marketing :

1. Increase our presence online on various platform

2. Organize for a  knowledge transfer session - Ramya will support on this.

3. Develop an action plan.for social.media and marketing  - 28th july 2020

Micro events

Session plans and structures.

1. We should agree on how to best engage youth during the sessions and have the micro events reflect this.Ramya is willing to support on different ideas.

2. Have a template to follow up on organization of the events

3. During the meeting also refer to ideas shared on the whatsapp group by Mutsa & Samuel. Mutsa is also open to share ideas regarding the same.

First Micro event set for 8th August 2020.
Speakers:

1. Provide  details of speakers for the Posters by 29th July 2020.Andrew will provide feedback.

2. Consult with speakers regarding the session plans in advance.  I.e by 3rd August .

3. Develop an action plan to reach out to great speakers for various topics.

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Graphics:

YOUTH 2.O SOCIAL MEDIA AND MARKETING

RESOLUTIONS

The social media and marketing team conducted a successful knowledge transfer session with the assistance of the Indian team. Here are a few guidelines on how to prepare and develop our content for the graphics team.

GUIDELINES

1. Use only the official logo of Heartfulness with the "purity weaves destiny" line below it.

2. Use stock images/videos from official websites where heartfulness has an account:

2.1. Videos: www.videoblocks.com

2.2. Audio: www.audioblocks.com

2.3. Images: www.shutterstock.com

2.4. Images: www.freepik.com

2.5. Canva (We do not have a premium license, but can use templates that are free): www.canva.com

3. For any graphic template or logo animation template you require, please surf through www.envato.com.

4. Use Gotham, Avenir, Tahu font for any text or content in videos/posters.

5. As far as a colour scheme is concerned, try sticking to a pallet of colors throughout the event.

6. Avoid other websites or sources that provide free stock images/videos without any copyright issues. Like, unsplash or pexels or any other place where we get free stock footages/images. Try NOT using them.

7. If you wish to change the logo color of Heartfulness logo as per the creative color or Background, try to not use darkish shades on it. It should be light and subtle.

RESOURCE UTILIZATION

Our brothers and sisters from the Indian team provided for the Youth 2.0 Africa graphics team with resource s to be used on the following.

Here are a few resources available on G-Drive, these are from event we had in India in April:

Creative resources: https://drive.google.com/drive/u/0/folders/1z_hoXI7l096F9YdDOHixgYcBblcyB9mq

Emailers: https://drive.google.com/drive/u/0/folders/1F2Dv4ELgaKw1imUkUAQW9J8HG35WbSDO

Fonts: https://drive.google.com/drive/u/0/folders/1DeAhWEaJtIDhOlE2cowDRqWCbKZbH0P-

GIFs: https://drive.google.com/drive/u/0/folders/1eNfQnN54c57wOS7szAuptxzbsExPzIFo

Creatives for Google Ads: https://drive.google.com/drive/u/0/folders/1p86FQS_F12JyoUj01kVAxIQtDkLH4M8p

Facebook Headers and cover photos: https://drive.google.com/drive/u/0/folders/1AQ6WmLxpI05oEYpcXQmlKIXeo8inbgxl

Oneliners on creatives (Posters): https://drive.google.com/drive/u/0/folders/1tVRoYBLf4zicYwt2TyYy7kD3bJXfZV1p

Social media creatives: https://drive.google.com/drive/u/0/folders/1RFsbPOpfGmQLD-HRa5uBOeq53xMfZrdQ

WhatsApp posts: https://drive.google.com/drive/u/0/folders/1cH3s78ckEX7aiSEiNFaIRgz8VIsfKAws

Thumbnails for Youtube: https://drive.google.com/drive/u/0/folders/1bmlP0j4ziZ9AsXLom_POm39hikIlRqfa

ACTION PLANS

1.      The Africa Youth 2.0 graphics team have agreed to have our own unique color pallets to capture the vibrancy and diversity the African continent provides.

2.      The color pallet will be incorporated with the logo to provide a uniform and consistent outlook for the graphics for any event.

3.      The graphics team have agreed that one image will be used for one event and cover all the social media platforms.

4.      The font to be used by the graphics team will be uniform with the rest of the heartfulness posters for consistency.

5.      The link for the micro event will be embedded in the poster.

6.      The graphics team will come with a final depiction of both the concept note and posters and submitted to the whatsapp group for presentation.

7.      Archived posters done for previous events done by the Indian team provides a safe example to help the graphics team on the designs.

NOTE: Some of the applications provide a stick on. If some of the designs are not complete or if a graphic designer needs assistance, the file can be purged onto others and is essential for completion of the task.

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First micro event - 8th August 2020
Topic - Resilience and maximizing our potential during the Covid-19 period.

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First Micro event - 8th March 2020

Agreed to have one speaker, and have a host leading the session while interviewing the speaker

The session will be interactive, engaging the participants through relative activities

There will be a co-host to take participants through relaxation .Incase the host loses internet connection, the co-host will take up the role of the host.

We will use Menti.com to engage youths for questions requiring short answers

The team should reach collaborate with partners to have more participants on board where possible

The concept note should be completed 2nd August

The creatives team should be done by 4th july

Partnerships should be wrapped up by 4th July

Marketing team should have the platforms ready and running by 2nd August

The registration questions should be ready by 2nd August- we need someone to be in charge of registration.

Topic: Social distancing - building your resilience during lockdown
Session Plan:

The session will last for 40 minutes

5 minutes relaxation

Poll on participants expectation- to be done by 1st August

One or two activities for clients to work through personally

Q& A session

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Graphics - 1st Micro event - 2nd August 2020 

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Graphics - 1st Micro event - 2nd August 2020 

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Action points

1. Event poster

The content team to provide the following details needed to design the poster

Photo of speaker

Name of speaker

Title of event

Short description of the event

Dates and time for the event

Registration link

2 Social media posts dessigns

The team agreed on designing one post with a description for all social media pages.

The registration link to be embedded on the description.

The team should design a standard template poster which is easily editable for future events.

Facebook page - by 2nd August

Video clip- by 1st August - Sunny

Gifs

Logo- to be ready by 1st August

Registeration form - edit form to include a thank you at the end....this will lead the participants to the main African pages i.e facebook,  Instagram, , Twitter, LinkdIn

Concept note - to ready by 3rd August

1. The team is to edit the concept note to include more graphics.