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MaryKay Severino

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Basecamp navigation and guidelines Training (9/3 at 10am and 3pm)

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Basecamp navigation and guidelines Training (9/3 at 10am and 3pm)

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Attend or Watch Recording before next Monthly Partner Meeting

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NEEDS:
o  Better use of basecamp needed.
o  Make basecamp friendlier.
o   Be closer knit as a group; talk more beyond F2F; know what each group can provide to NSSEC

Areas NSSEC can improve:

o   Form smaller teams with specific projects, deliverables, and due dates; make working groups more targeted

NSSEC logistical elements that can be improved:
o   Basecamp (2)

o   Better communication about what is going on with larger NSSEC; not so many emails, communicating with each other  (3)

What works well in basecamp:

o   Communication, document storage, organization, message boards, calendar (17)

o   Difficult to navigate, too many emails (3)

o   Easy to navigate; guidelines for use would help

o   Being informed about what is going on

What could be improved with basecamp

o   Operating instructions (don’t respond to everyone) (5)

o   Scheduler – needs to be used more

o   Dialogue

o   Notifications of posts are too frequent; hard to find important message

o   Too many folders – maybe archive or remove

o   Need shared common documents

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NSSEC 2020 Summit Evaluation Report 8.20.20

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Doesn't work well for communication (discussions/dialogue)

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Doesn't work well for communication (discussions/dialogue)

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"I think the way we communicate in Basecamp could be improved, for example discussion threads may be easier to navigate than the comments section."  (F2F Needs Assessment)

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Does it integrate well with Basecamp?
CONS: People may not know how to use it, People may not use it in a way that is useful
SOLUTIONS:
1. Create a quick video and also text step by step or link to a an already existing and vetted how to use video.
2. Create a SLACK protocols presentation/video
3. Create a VERY short how we(NSSEC) will use Slack when rolled out at a partner meeting

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Issues:
1. Date Updates: It does not Automatically update calendars when meeting times change like Google calendar does.
2. Consistency: Group does not use consistently. Sometimes meetings are in the message boards.

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Will Calendar issues be addressed in the Basecamp guidelines that Hilary and Shannon are rolling out?

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Will Calendar issues be addressed in the Basecamp guidelines that Hilary and Shannon are rolling out?

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(Not for us to answer here, but instead should we plan to attend trainings or watch recording and then discuss as a group how it was or was not addressed?)

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"I've wondered about using a set of separate tools, like Google Drive for doc management, Slack/Discord for real-time chat, Google Calendar for shared calendaring, Trello for managing deliverables and projects, etc.  Maybe that'll be overwhelming, but it'll at least let us test and pick the best options in each category " (F2F Comment)

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"I've wondered about using a set of separate tools, like Google Drive for doc management, Slack/Discord for real-time chat, Google Calendar for shared calendaring, Trello for managing deliverables and projects, etc.  Maybe that'll be overwhelming, but it'll at least let us test and pick the best options in each category " (F2F Comment)

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"•	There are many project management platforms that are good (AirTable, Monday, etc.) but none allow for such an easy system that's so similar to a forum. Since Basecamp isn't about management the minutia of projects, and other platforms are, I don't see the alternatives working better and I don't see them allowing for group message boards to garner feedback and advice and post announcements, which is primarily what we use Basecamp for. I would not want to change. " (F2F Comment)

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"•	There are many project management platforms that are good (AirTable, Monday, etc.) but none allow for such an easy system that's so similar to a forum. Since Basecamp isn't about management the minutia of projects, and other platforms are, I don't see the alternatives working better and I don't see them allowing for group message boards to garner feedback and advice and post announcements, which is primarily what we use Basecamp for. I would not want to change. " (F2F Comment)

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Abbey Interrante

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Pros/Cons of Discord?
Pros / Cons of Slack?

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What are Basecamp issues? Need to actually survey people on this? Are there any Basecamp best practices that we can adopt?

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What are Basecamp issues? Need to actually survey people on this? Are there any Basecamp best practices that we can adopt?

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search. too many notifications?

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Carolyn Sykora
Bryan Stephenson
Liz MacDonald
Laura Brandt

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I feel like one program should do everything we need. It is overwhelming to have to check multiple locations for communications.

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I feel like one program should do everything we need. It is overwhelming to have to check multiple locations for communications.

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This is Christina

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Integration - Slack & Discord both work well with Basecamp using Zapier

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Integration - Slack & Discord both work well with Basecamp using Zapier

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Mini Pro/Con Presentation on Communication Solutions

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Mini Pro/Con Presentation on Communication Solutions

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Discord: Kyle
Slack: Abbey
Basecamp: MaryKay

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Marykay: Moderator
Abbey
Kyle
Christina
Nancy