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Having a checklist/ packet for CD and teachers to review

Being able to conduct on zoom if needed

Reminding about Head Start Mandates

Sick/ illness polices and procedures

Medication requirements

Drop off procedures; Following contracted hours

Emergency pick up list and bring id when picking up for the first time

Going over Learning Genie

Reviewing ASQ, DRDP, Kindersign, Math shelve

Discussing the information on the Family board

Explain our curriculum; Parent involvement section

Explaining Early closures

Explaining Parent volunteers and Nutrition

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providing childcare and food for families

Having family orientations during drop off time

Setting up a meeting in June for all new parents. For any new parents, asking families to come before the first day.

Having multiple parent meetings per year, and discussing different topics per table. For example one table is Learning Genie. And each teacher is in one table.

Providing flexible timing for parents that work. Part day parents have more flexibility than full day

Having an open house and have teachers engage parents with different topics by stations (LG, emergency cards, DRDP). Engaging teachers and encouraging them to talk to parents is key.

Include all teachers in the orientation process, not just the CD. This also helps parents be comfortable with teachers.

An open house style creates a welcoming environment for families to get to know the classroom.

Rotate teachers by stations.

For HS centers, doing orientations after home visits. Showing parents where everything is in the center.

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Time for center staff

Time for parents to make it to the center

Interacting with parents may be new to some staff, especially after COVID

Not knowing how too have a proper orientation

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Standard of Practice for communication and celebrations

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Standard of Practice for communication and celebrations

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SOP with minimum information/communication requirements 

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SOP with minimum information/communication requirements 

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Monthly Newsletter for centers. Having a standardized format across Kidango. 

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Monthly Newsletter for centers. Having a standardized format across Kidango. 

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Receive child file from FEN

CD contact parent for tour - verbal tour

Checklist to go over everything

For transitions from program option infant - toddler - preschool, it’s the toddler cd that transfer the folder

Reach out to early learning to transfer in learning genie

For Head Start - FA orients family as well

What are challenges:

Files not coming on time from FEN

Intake form not being completed (hard to due while in session)

Not enough time on receiving file and start date

What is standard of practice for timeframe

Not enough time to review file… example

Miss- information on forms on occasion

Transitions from IFSP to IEP

When transferring rooms, Fens not updating the paperwork and emergency card

Strategies:

Fens to inform parents to start working with school districts

Fens should explain our agency

Fens should attend trainings to understand

Fens should tour centers

Needs to be a partnership

Collaboration of CD and FENS

Fens should give CDs cell number not center number or email

Business cards of all CDs who fen is enrolling for

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What Worked Well In Previous Orientation 

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What Worked Well In Previous Orientation 

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Hard copies of resources

Light snack

Being available for questions

Having different department contact information ready

Talking about the different department that Kidango offers

Providing school district information for children transitioning to kindergarten

Explaining Learning Genie and the benefits

Explaining our sick/illness policies

Having orientations before the child start or making it the 1st parent meeting of the year

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Booklet for families to keep and review

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Parent Orientation should be standardized. It should be scheduled before the child starts so parents & children are familiarized with the center and policies. Possibly having an “onboarding too” for parent orientation. If parent aren’t able to meet for a center orientation, a link should be sent to the parent’s email that lists all of the details, required documentation, and policies of the center to ensure they are informed of all of these important information.

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Consistent/recurring onboarding process that includes service agents like ECMHC and EIS

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Consistent/recurring onboarding process that includes service agents like ECMHC and EIS

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Consistent people/resources

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Having a parent of the month. They will be responsible for delivering information to the other parents. For example informing them about parent meetings, closures. 

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Having a parent of the month. They will be responsible for delivering information to the other parents. For example informing them about parent meetings, closures. 

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Strategies continued:

Physical report, highlight areas needed to be completed

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Back-to-school night for each center. Having all teams/departments so that families are aware of which services are provided within Kidango

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Back-to-school night for each center. Having all teams/departments so that families are aware of which services are provided within Kidango

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Student intake form. This will help know the child and the family

Guidance and specific point to touch on during orientation. A clear SOP

Reviewing key points in the parent handbook. Ensuring parents know the expectations . Provide a quick resource that is easy for parents to read and understand

Contract hours

Safety practices in the classroom (outside food, birthdays and celebrations, feeding bottles, pacifiers)

Parent accountability

Potty training and diapering

Borrowed clothes

Parent Volunteer opportunities

Absences and communication to center (Learning Genie)

Late pick up policies

Inviting other Kidango departments to participate (Nutrition, ECMHC, EIIS, BH,Enrollment)

Introducing Regional Director

Introduction to Parent Board

Get feedback from families on how they can pull like to be involved.

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For the link that is sent to parents that cannot meet in person for the orientation, the link can also include a video that goes over all the policies, expectations, and required documentation. This video can have an interactive feature that makes the parents acknowledge the information they are receiving whenever a topic is covered.

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Introduction of hours, nutrition, curriculum, medical requirements, electronic sign-ins, meetings, parkings, dress code, etc. 

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Introduction of hours, nutrition, curriculum, medical requirements, electronic sign-ins, meetings, parkings, dress code, etc. 

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Having family engagement events at the center such as coffee to go for the parents

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Having family engagement events at the center such as coffee to go for the parents

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*SOP for celebrations and birthdays

*SOP for Parent Orientation

*Expectations for the families

*Binder that has everything needed for Parent Orientation

😊

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Welcome Email template in various languages for new families

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Welcome Email template in various languages for new families

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Template of monthly newsletter and activities parents can do with their children .