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hope this can help us
http://www.wildapricot.com/articles/eg-event-checklist

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can check from this link for some tips
https://smallbiztrends.com/2013/06/small-business-event-planning-tips.html

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uploaded by: Goh Kai Yen.

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1. Bridal events.
~~ To organize weddings and bridal showers. It requires skills in venue setups, arranging dinners, lunches or tea as well as floral, gift and dealing with a guest list. You would have to be creative in venue design, floral arrangements, color coordinating, music selection and have a knack for knowing what would make the occasion a truly memorable one for the wedded couple and guest. This is a once in a lifetime occasion for them!

2. Educational conferencing.
~~ Arranging seminars, online webinars, debates and forums. This is a highly specialized field as it can involve international guest speakers and attendees depending on the size of the event. You would have to know how to arrange presentation materials, handle international or high ranking officials (their protocols). Knowledge about how conferencing events are organized as some of the larger events may require more complicated setups that involve hotel accommodation arrangements, transport and par services for the spouses or their delegation.

3. Commemorative events.
~~ Public events for promotions of civil or non-government persons or even memorials. If it is a celebrative event, you will need skills in theme planning, entertainment and catering. On the other hand if it is a memorial, you would have to be familiar with ethnic customs and have a special touch of sympathetic skills to lessen the burden of loss for the bereaved.

4. Product launch events.
~~ Normally are big events organized for the launching of new products or services. You will require exceptional task management skills, good theme and color sense, an eye for detail into co-ordination, people skills as well as good marketing knowledge. This is one of the most lucrative events to hold and also the most complicated and stressful. You will require a really cool and level head to manage the number of people under you, not to mention the client and the attendees for the event!

Uploaded by: Goh Kai Yen.
Article Sources:
https://www.evenesis.com/blog/different-categories-of-events/

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uploaded by: Goh Kai Yen.

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The importance of proper event management plan:

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The importance of proper event management plan:

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Helps secure permission for the event to proceed.

Provides a road map for the event to all stakeholders.

Ensures we consider all relevant angles during planning.

Ensures we don't overlook anything.

Provides support during the event.

Acts as a key decision- support tool during the event.

Provides a solid outline for staff briefing.

Source: http://www.cuckoo.ie/blog/event-managing/importance-of-proper-event-planning.html

Uploaded by: Goh Kai Yen.

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uploaded by: Goh Kai Yen.

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uploaded by: Goh Kai Yen.

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uploaded by: Goh Kai Yen.

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1. Event Manager / Event Planner
Responsibilities:

Planning and producing the whole event.

Procurement management and resource management.

Formulates, prepares and implement risk management plan (risks related to event planning and production).

2. Event Coordinator
Responsible for coordinating with all event professionals and ensures that business operations are efficient and effective.

3. Information Manager
Responsibilities:

Manages the information acquired through different sources.

Responsible for the documentation of all business operations carried out pre-event, at-event and post-event.

Maintains database of service providers, delegates, guests, organizers, sponsors, partners, clients, target audience, media people and various govt. departments officials.

Formulates, prepares and implements the risk management plan. (risks related to information management like loss of data)

4. Logistic Manager
Responsibilities:

Responsible for custom clearances and other clearances.

Responsible for warehousing of cargo.

Cargo Insurance.

Move goods and merchandise from one destination to the other in the most efficient manner.

Responsible for procurement management and resource management.

Formulates, prepares and implements the risk management plan. (risks related to logistic management like cargo theft etc.)

5. Security Manager
Responsibilities:

Responsible for formulating, preparing and implementing the security plan and strategies. i.e. how to protect delegates, guests, service providers, organizers, sponsors, partners, clients, target audience, goods and merchandise etc.

Do procurement management and resource management.

Formulates, prepares and implements the risk management plan. (risks related to security like stampede, brawl etc.)

6. Infrastructure Manager
Responsibilities:

Do procurement management and resource management.

Responsible for setting up and dismantling the infrastructure for the whole event like:

a. Construction of boundary walls, entrance and exit gates, driveways, walkways and parking lots .

b. Construction of AC/Non AC hangers/ halls, seating arrangement, stage design/ set up.

c. Construction of green rooms, staff rooms, storage rooms, power rooms, toilets, sewage systems, stalls, counters, booths and kiosks.

d. Responsible for setting up electricity, water and phone connections.

e. Responsible for conservancy (i.e. cleanliness).

Formulates, prepares and implements the risk management plan. (risks related to infrastructure management like sudden shortage of workers, materials, power failure etc.)

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AND COMPLIMENTS IN EVENT PLANNING...????????
uploaded by:-
Maxzi Melzrienncy Matias.

*Alaways remember,,you cannot please everyone.

*There always going to be unhappy guests.But,as long as your client and most of the guest are happy,you've done your job.

*when reading evaluation sheets,f ocus on the criticisms.They help you improve at your next event.

*compliments will let you know which areas of the event were successful and should be repeated.

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1. Initial Consideration.
First, consider how you want your event to look and feel.
Think about:

What kind of event are you holding?

Who will attend?

What is the reason for the event or celebration?

What do you hope to accomplish? Do you have specific goals or outcomes that you expect?

Keep in mind that your event should generate goodwill, excitement and enthusiasm about your company. You should use it to grow your business and as an opportunity to strengthen relationships with employees and your clients and customers.

2. Planning Your Event

• Make a checklist
- Create a checklist to provide a step-by-step guide to organizing and executing a special event.

• Develop a budget
- This will provide you with a financial “blueprint” for the event. The budget should be specific, and include revenue opportunities (sponsorship, ticket sales, donations, etc.) as well as expenses such as printing, permits, insurance, speakers, food, supplies and security. Maintain good records, keeping track of all income and expenses. Also, expect the unexpected, extra expenses will come up — so plan ahead.

• Schedule facilities
- The location and site of your event is critical for success. Selecting a site is more than just finding out what rooms are available. There are many factors to consider, including room capacity, whether you’re having an in/outdoor event, if there are special needs for ramps/elevators, if you’ll need a podium, stage or special equipment, and how many tables and chairs will be necessary for guests.

• Have plenty of food and drinks
- What kind of food will you serve? Lunch? Snack foods? Dinner? Buffet? Sit down? What kind of beverages will be available? Will they be served in a can, punch bowl, or some other way? If you intend to serve alcohol, ensure plenty of designated drivers are available to transport those who may be unable to drive home.

• Plan publicity/marketing
- Great publicity and marketing are the key to a successful event. There are many different methods you can use to get the word out about your program. Determine who you want to attend and then target your advertising accordingly. Consider supplementing paid advertising with inexpensive fliers, handouts, email messages and word-of-mouth.

•Book a speaker/entertainer
- Consider the following factors if you are planning a speaker, entertainment, or facilitator for an event: Who is the agent/manager for the speaker/entertainment? Does the speaker/entertainment appeal to a broad audience? How many people are expected to attend? Does the speaker/entertainment have special technical requirements for their presentation? Does the artist/entertainment require hotel or transportation arrangements?

• Arrange for parking
- If you’re expecting a large number of guests, ensure there is ample parking. The parking you select should be easily accessible to the location of the event. If you have delivery trucks, caterers or special equipment being brought to the event, you will need to make sure everyone knows the best location for unloading.

• Evaluate the event
- One of the most ignored, yet important, elements of project planning is evaluation. If you want to determine how successful an event is, you’ll need to collect feedback from participants. Create an evaluation form to hand out (and, if possible, collect) at the end of the event. To encourage participation, your evaluation form should be anonymous and short.

• Make reflections
- Once your event is over, take time to reflect back on it. Also consider the entire planning process and the feedback provided on the evaluation forms. Reflecting back will help you improve the event for the next time.

Article Source: http://www.articlesbase.com/business-articles/tips-for-successful-event-planning-494.html

Uploaded by: Goh Kai Yen

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To plan an event , we need at least an event planner. event planner is the one who got their start in one particular aspect of special events.Some planners may have started out planning events for other companies before starting their own business

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1. Job satisfaction and fulfillment.
~~Perhaps the biggest advantage of working as an event planner is feeling satisfied and fulfilled after completing a project. Many events take weeks or even months to pull together, and seeing them finished is a wonderful feeling of both pride and relief.
2. Opportunities to meet new people.
~~For people who are naturally friendly and enjoy talking with others, event planning is a natural career choice. Meeting with new clients, discussing prices with suppliers and looking at potential event venues are all ways that you will have the opportunity to speak with a diverse group of people.
3. Having job skills that can be transferred into other industries.
~~Having the ability to communicate well with clients, negotiate prices with suppliers and carefully manage budgets are all skills that any employer will appreciate in the future.

Uploaded by: Goh Kai Yen.

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Halloween party ,cake
party, formal tea party ,christmas party

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Halloween party ,cake decorating party, formal tea party ,christmas party

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How to start an event planning business with no money

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How to start an event planning business with no money

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How to Start an Event Planning Business With No Money

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1. Ask Questions
2. Manage the Money
3. Venues and Vendors
4. Event Design and Set-Up
5. Peace of Mind to face the problems
Always Hire the Best
uploaded by:

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This link can guide us how to start an event planning =)

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Some people get a lot of personal and professional joy out of making big events and special days even better for their attendees. If you have the hosting itch, and if you love to tackle complex problems and make big days go smoothly, you might have a future as a professional event planner.

But whether you choose to work alone or with a small team, starting an event planning service is no small task. Today, let's break down how to start an event planning service step-by-step.

What are the basics of event planning?

Event planning is the art (and sometimes science) of event ideation, planning, coordination and operation. When a big, important event needs to go smoothly, it's time to call an event planning service or coordinator.

Event planners are key service providers who can ensure event production and execution happens smoothly. They perform these duties for trade shows, senior events, nonprofit galas and much more.
Related: Event planning is most often used for purposes like:

Big educational meetings, like graduations or conferences.

Major promotions, like marketing events, product launches and fashion shows.

Corporate events, like after-work cocktail hours, galas, etc.

Celebrations and social events like parades, weddings, birthdays, reunions, etc.

Find Your Event-Planning Niche The primary duties of full-time or part-time, on-site event planner jobs include:

Doing research prior to the big event.

Event design and team-building for project management.

Finding the appropriate site for the event.

Creating event budgets and running fundraisers if necessary.

Arranging for decor, entertainment and food for the event.

Sending invitations to potential attendees.

Planning transportation for attendees to and from the event.

Arranging any other necessary accommodations, like seating.

Coordinating activities for event personnel, like caterers or entertainers.

Supervising activities at the event site.

Event planning is highly important to make sure the above and other major events go off without a hitch, especially so that the most important guests can enjoy themselves.

The events industry, both for wedding planning and other events, requires good communication skills. Additionally, obtaining a bachelor's degree in public relations or related areas can be helpful but is not absolutely required. Let's look closer at this job type and business.

Why do people hire event planning services?

So that event-goers and guests of honor can enjoy themselves without focusing on the event.

So that the event in question goes smoothly.

People primarily hire event planning services for two reasons:

Imagine a typical example of a wedding. Many engaged couples hire event planners or event planning services to coordinate, organize and carry out their wedding plans. In this way, the couples can enjoy their special days and focus on getting married rather than worrying about things like catering, parking and kicking out rowdy guests. Instead, the wedding planner takes care of that stuff.
Related: The Price Is Right: Turning a Profit in the Event Planning Business
Furthermore, some events are so complex - particularly those with hundreds of guests or more - that it's almost impossible to properly plan and organize them without the help of a specialist. Knowledgeable, experienced event planners know how to organize groups of people, how much food to provide and other details that can make or break an important event.

Who should become an event planner?

You might consider becoming an event planner if you love hosting parties and the thrill of organizing a complex event and running it without an issue. Planners often have to handle many moving parts at once. Many event planners have histories as managers or coordinators in other industries. You should become an event planner or start your own event planning service if you feel that you would enjoy this kind of work.

It's also worth noting that event planning often requires you to work on weekends or holidays (since these are the days when people have free time to schedule and hold events), as well as handle chaotic, sometimes confusing work and competing agendas. You should also consider acquiring certification for your event planning service, as it can help you acquire relevant professional skills and attract more job opportunities. Meeting Professionals International (MPI) is an association that offers a list of degrees and certificates from colleges and universities. The right degree or certification can lead to more job opportunities and even pave the way to a higher salary.

Alternatively, try to become a CSEP or Certified Special Events Professional or CMP or Certified Meeting Planner. Both of these are given out by the MPI or the ISES (International Special Events Society), which also highlight your skills and designate you as an expert event coordinator.

Now that we've covered the basics, let's get into the steps you need to take to start an event planning service:

The business's name.

The business's tax structure (like a sole proprietorship, LLC, etc.).

How you'll make a profit.

Related: Check out these business plan templates to get started.
Step 1: Make your company

Your first step involves making your company and filing the right paperwork. You should first draw up a business plan, which will include details like:

You'll also want to get an EIN, or employer identification number. This will allow you to hire employees for your event planning service if you desire later down the road.

Step 2: Choose your target market

Next, do market research and pick the target market you want to work for. For instance, if you want to primarily work with weddings, you need to research that target market to know how much to charge for your services, what's involved and what you need to be experienced in.

By doing some research ahead of time, you won't find running your first events to be too overwhelming. You'll also know how much to advertise your event planning service to be competitive relative to other services in the area.

Step 3: Consider startup costs

When you start an event planning business, you'll have to consider startup costs. Working from home or primarily by yourself will keep costs low as opposed to hiring employees (who will require salaries).

However, if you want to expand your event planning business, you'll eventually need extra equipment, business premises like an office or warehouse and more. All of these things can add up, impacting the kind of business you begin.

Note that you can always scale your business after acquiring steady work. For instance, you can start off as a one-man event planning service that only provides services to small events you can tackle by yourself. After you save up some money from some successful jobs, you can hire a few more employees and rent out a warehouse for your equipment, like cameras, chairs and more.

Designing the event, which means sketching out the feel or look of the event in question. Some clients will have very specific ideas you'll need to incorporate into the design.

Putting together a proposal for your clients so they can improve your plans.

Organizing the event, which involves almost everything else, like renting the site for the event, hiring vendors, hiring entertainers, organizing caterers and much more.

Step 4: Understand the work involved and hire employees (optional)
Related: The Event Planning Recipe for Success
For your event planning service to be successful, you need to fully grasp the nature of the work involved and understand whether you should hire employees.

Planning and executing an excellent event generally involves:

The market segment you serve: For instance, social events usually have different fee structures than corporate events.

Your geographic location: If you have a higher cost of living, you are justified in charging your clients more to plan their events.

Your experience and reputation: As your business gets a reputation for success, you'll be able to charge a higher premium for your services.

There's a ton of work that goes into planning even the smallest event. Fortunately, as you acquire experience, you'll be more adept at anticipating and completing this work.

Generally, the larger the events you want to manage and coordinate, the more employees you need to hire. At a certain point, you can't be everywhere at once! Consider hiring employees when you have the cash to do so; this will allow you to plan events for larger groups of people and make more of a profit.
Related: 8 Savvy Ways to Promote Your Event Planning Business
Step 5: Settle on a price structure and fee basis

How you price your event planning business will impact how often you get requests. You can determine your pricing structure and fee basis by things like:

Step 6: Start marketing your event planning service

Once you have all of your ducks in a row and you know how to charge your clients, you can start marketing your event planning service. Do this online through Google PPC (pay-per-click) ads, social media marketing and other efforts. Don't hesitate to use in-person marketing materials, like posters or TV ads, as well.

As you can see, starting an event planning service is a matter of preparation and deep consideration. If you plan everything properly, your event planning service will launch smoothly, and you'll get your first batch of clients in no time.

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Your Step-by-Step Guide to Starting an Event Planning Service | Entrepreneur

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Some people get a lot of personal and professional joy out of making big events and special days even better for their attendees. If you have the hosting itch, and if you love to tackle complex problems and make big days go smoothly, you might have a future as a professional event planner.

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Event Planning consists of coordinating every detail of meetings and conventions, from the speakers and meeting location to arranging for printed materials and audio-visual equipment.
Event planning begins with determining the objective that the sponsoring organization wants to achieve. Planners choose speakers, entertainment, and content, and arrange the program to present the organization's information in the most effective way. Meeting planners are responsible for selecting meeting sites, prospective attendees and how to get them to the meeting.

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An event planner need to be creative, work well under lots of pressure and be able to multi-task as you need to juggle multiple projects.

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planning an event such as birthday party, graduation, farewell party, anniversary and etc.
Venues can be anywhere like beach, conventional centres, hotels...

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check out the video for more details!!

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Event planning is the process of managing a project such as a meeting, convention, team building activity, or convention. It also includes budgeting, establishing timelines, selecting and reserving the event sites, planning food, developing a theme, arranging for activities
.

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-planning an event can be in education such that meeeting,graduation,conference or do in promotion like fashion show,product launches