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Vision Screening Protocol Training: These trainings will equip non-medical professionals to use the Vision Screening Protocol© updated for 2025 to identify children, birth to age three, who warrant evaluation by a pediatric eye doctor. The protocol is the new standard for effective, user-friendly, and actionable vision screening.

Self paced

Register at: https://www.asharedvision.org/vision-screening-training.html

Location: Zoom

Trainer: Steve Lindauer, A Shared Vision

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EI Colorado Statewide Update_Annual Eligibility 7.1.2026_Provider Comm

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Free Movers and Groovers Virtual Classes June/July 2026

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Movers  Groovers (June  July 2026) Online Event Flyer

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New Moon Therapy received a grant from DP to offer DP families opportunities to support social skill interactions through their program called, "A Buddy Just Like Me". The attached event, Hearts in Motion, is free of charge for DP families. There are 30 slots open and the program runs February – May. They will have 8 therapy events that will take place as well as monthly offerings of Family Night Out, Parent and Baby Night Out, and Family Connection events to make introductions and build community. All events are free of charge for DP families. Below are a few additional details:

Families are invited and included to all 8 events.

Each family completes a pre and post questionnaire such as the Parent Stress Index Inventory to tract effectiveness.

Bilingual staff will be available who can translate flyers and activities.

Attached is the full calendar.

If you have questions, please reach out to Michelle Chrastil therapy@newmoon-imh.com.

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Ongoing Member Inquiry

If you would like to join a Transdisciplinary Team as an ongoing member, please reach out to Robin Frey at r.frey@dpcolo.org

Guest Provider Proess

To request participation as a guest provider, contact Robin Frey r.frey@dpcolo.org, Emily Denham e.denham@dpcolo.org, or Linda Knight l.knight@dpcolo.org with all of the information below. They will confirm the appropriate provider’s availability before finalizing attendance.

Please do not send the Zoom link before confirmation.

Please provide the following information with your inquiry:

1. Service Coordinator / Provider Name

2. Are there additional providers on the team attending?

3. Discipline: Please specify the discipline related to your inquiry.

4. Concern: A brief description of the concern.

5. Requested Meeting Date/Team Title

6. Caregiver Name and Email Address (if joining)

Guest Transdisciplinary Teaming Notes

Guest providers are not required to stay for the full duration of the meeting.

Caregivers are a part of the team. They can be invited to attend.

If a caregiver is present, only that caregiver’s child should be discussed.

Zoom display must show first and last name.

Active engagement is expected.

Cameras on helps to strengthen the connection and engagement during the meeting.

Microphones should be muted unless speaking.

Be in a secure HIPAA compliant environment.

Video sharing is possible with caregiver consent.

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When do the Transdisciplinary Teams meet?

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When do the Transdisciplinary Teams meet?

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Current Teaming Schedule:

Creek 1 – 1st Monday of the month 1:00 - 2:30 p.m.

Babies – 2nd Monday of the month from 12:00 – 2:00 p.m. - The BABIES team is comprised of highly trained providers who specialize in providing services to infants who are considered medically fragile or who have multiple developmental concerns.

Creek 2 – 3rd Monday of the month 1:30 – 2:30 p.m.

DP In-House Provider Team – 2nd and 4th Monday of the month 2:00 – 3:00 p.m.

Select – 1st Tuesday of the month 1:00 - 2:30 p.m.

Mixed – 2nd Tuesday of the month 1:30 – 2:30 p.m.

Douglas 1 – 1st Wednesday of the month 1:00 – 2:30 p.m.

CAPTA – 2nd Wednesday every other month from 11:00 – 12:00 p.m. - You are welcome to join as a guest if you have CAPTA questions.

Douglas 2 – 3rd Wednesday of the month 1:00 - 2:30 p.m.

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Disclosure Statement for the Use of Recordings during Intervention Sessions English

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Disclosure Statement for the Use of Recordings during Intervention Sessions Spanish

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How to Bill for DI Teaming (for larger view click on billing sheet)

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How to Bill for DI Teaming (for larger view click on billing sheet)

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1. Providers may only bill for the time they were present for kid talk while at a DP facilitated team meeting.

There is no reimbursement available for teaming outside of a DP facilitated Transdisciplinary Team meeting.

2. Enter the Team name in the Yellow/White Client Name section. For Example: Douglas 1 or CAPTA.

3. Select DI Teaming in the Service section (click in the service box and a dropdown arrow will appear).

4. In the Date of Service Section go to the date when the meeting occurred add the number units you want to bill-1 unit for every 15 minutes.

5. In the Provider Justification column add the DP meeting facilitator.

6. Sign and Date the EIMSR in the Attendance Certified By: box.

7. Email signed EIMSR to EIBilling@dpcolo.org.

8. Once the email is sent you will receive an email with confirmation the billing has been received.

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Resource Coordination Program Flyer English

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Current Provider Responsibilities

1. After teaming, trialing strategies, and informing the SC of results, you will work together to determine next steps.

2. If the team determines the next step will be a consult service request, continue teaming and implementing strategies until the consult service request is accepted.

a. Please note: Adding a consult to the IFSP may take 2 - 3 weeks depending on the responsiveness of all parties.

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Consult Provider Responsibilities

1. Contact the current provider to review concerns and strategies already implemented before the first session with the family.

a. Contact the family within 48 business hours of receiving contact information.

b. Notify SC of the scheduled start date within 48 business hours of scheduling. Note: Start dates are required data points in the child’s file. Receiving timely start dates are necessary.

2. Share consult results with both the ongoing provider(s) and the SC.

3. A consult may simply provide guidance and strategies to support the family and current provider.

4. A consult does not guarantee another ongoing provider will be added.

5. Consults must be exhausted before recommending an additional provider.

a. Additional consults could be added if needed.

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DP EI Newsletter - CDEC Update TEAM EI Launch Training and DP TEAM EI Provider Survey 9-22-25

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What is WeeCycle? Developmental Pathways partners with WeeCycle to help support families with infants and toddlers struggling to provider for their children. WeeCycle is a Colorado-based nonprofit working to improve the lives of local families in need. WeeCycle collects and matches gently used baby gear to families through partner organizations. WeeCycle can help bridge the gap for families in need of everyday supplies for their children. https://weecycle.org/

1. If you have a family with a need, please reach out to your service coordinator to see if a WeeCycle request can be placed.

2. WeeCycle runs take place once per month.

3. Service coordinators will arrange the delivery of the WeeCycle items.

4. Below is a list of items that could be requested from WeeCycle to support a family in need. Please note, this is not an exhaustive list. If your family has a need that may not fall under one of these categories, please reach out to your service coordinator.

Health and Safety (baby proofing)

Nursery (blankets, pillows, bedding, etc.)

Toys

Video and Music (DVDs, etc.)

Gear (backpacks, car seats, strollers, etc.)

Feeding (baby food, bottle warmers, highchairs, etc.)

Clothing

Books (parenting, infant/toddler, etc.)

Bath and Potty (changing pads, diapers, towels, potty training chair, etc.)

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Connectingwee onesto baby essentials Find Help & Support Donate Gear & Get Involved Add Your Heading Text Here YOUare making a difference In partnership with caring supporters like you, WeeCycle […]

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Resource Coordination Program Flyer Spanish

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Provider Responsibilities

1. Whenever possible, schedule the consult as a co-visit with the current provider.

2. If ongoing services are recommended, consider a frequency of 1, 2, 3, or 4 times per month.

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When you pick up a referral for ongoing services

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When you pick up a referral for ongoing services

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1. Call the family within 48 business hours to set up the first session. Please let the service coordinator know if the family is not responsive. They are happy to help!

2. Let your service coordinator know the start date. Please note: Start dates are required data points in the child's file. Receiving timely start dates are appreciated.

3. Please also let your service coordinator know the end date if a child is ending service prior to aging out. Please note: End dates are required data points in the child's file. Receiving timely end dates are appreciated.

4. Keep your service coordinator informed of any changes - such as changes to family demographics, funding source, medical changes/concerns, etc.

5. Service coordinators can provide a list of contracted interpreters to the provider, if needed. Providers schedule the interpreter of their choice from the list provided. Please see the section titled Interpretation for more information and a list of current interpreters.

6. Please feel free to utilize the DP Welcome to EI Parent Flyer to help teach families about Early Intervention and the parent coaching model. Please note, this document will be updated in the future with TEAM EI guidance once provided from EI CO.

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1. Your service coordinator will contact you to schedule this meeting.

2. The meeting typically occurs during one of your session times (or during the session of any other provider if there are multiple providers).

3. Each provider will discuss and review progress, updates on IFSP outcomes, and global outcomes.

4. If there are major changes to the global outcomes, providers will need to send written updates of the strengths and needs in the global outcomes.

5. No global outcome rating is required, unless the review is during the last 90 days before the child turns 3, or the baby was less than 6 months old at the initial IFSP.

6. Typically no documentation is needed from you, unless you cannot attend the meeting or if there are major changes to the global outcomes.

7. IFSP Reviews count toward one of your sessions for the month. Please see below for billing guidance.

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Do I need to send in or upload session notes?

1. At DP we do not collect session notes from contract providers, except in a CAPTA case (please see below). Best practice is to keep a session note for each child and session for up to 6 years in accordance with the contract. You must be able to produce a session note at any time upon request.

2. Session notes should be factual.

3. Session notes can also be one form of verification that a session occurred if you were ever audited.

4. You do not need to send session notes to the service coordinator, except in CAPTA cases (please see below). Please remember that service coordinators are a part of the team. They enjoy receiving periodic updates on how kids are doing. Consider a quick email monthly to the service coordinator with an update on the child's progress. The service coordinator will add this update to the child’s file.

5. CAPTA Cases: For CAPTA cases, documentation is KEY! Know that session/case notes can be pulled by bio/foster parents, GALs, Caseworkers, and therefore can be seen by many parties. Be sure to be thorough, factual, and maintain privacy. Session notes are commonly needed for CAPTA cases. It is best to send session notes for a CAPTA case to the service coordinator prior to sending to other parties.

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DP Early Intervention Provider Newsletter January 2025

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How do providers secure interpretation services?

1. Service coordinators can give the list of interpreters to providers who are contracted with Developmental Pathways, but service coordinators do not schedule sessions due to the nature of changing schedules.

2. Providers are responsible for contacting and scheduling with the interpreter.

3. If scheduling with an agency, please do not contact an interpreter directly. All language service request must be placed through the agency office. This ensures that requests are tracked, and appropriate interpreters are assigned.

4. Scheduling directly with an interpreter can lead to miscommunications and scheduling conflicts, which can negatively impact the quality of service provided to families. This can also cause payment issues and liability issues if an issue were to arise.

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What you will need to have ready before the meeting

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What you will need to have ready before the meeting

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Please note: We are aware that some of the Knowledge Management System links referenced below may generate a security warning indicating that the links contain malware. We are actively working with IT to resolve this issue. In the meantime, a downloadable Word document containing all referenced Knowledge Management System links has been provided below for your convenience.

1. Complete an evaluation for all five domains prior to the annual review meeting. As of July 1, 2026, providers must use a standardized assessment tool approved by CDEC. Approved standardized assessment tools are now available in the Knowledge Management System. Your assessment tool just needs to assess all 5 domains and generates a % delay and age range.

2. Determine the percent delay and age equivalents.

3. Each evaluator must complete, upload, and submit their evaluation results within 72 hours (three business days) of finishing their portion of the evaluation. The assessment results will determine if an IFSP Annual or IFSP Exit review will be scheduled. Full details can be found in the Knowledge Management System.

4. IFSP Annual Reviews are longer meetings and typically take 1.5 hours depending on the child and family needs.

5. IFSP Annual / Exit Reviews count toward one of your sessions for the month. Please see below for billing guidance.

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What you will do during the Annual IFSP meeting

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What you will do during the Annual IFSP meeting

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If a child is found eligible to continue with EI services:

1. You will discuss your assessment results with the family and service coordinator.

2. You will discuss and document global outcomes - not to be done before the meeting.

3. Guide the family to a rating for each global outcome using the information gathered from your assessment and the Decision Tree. You must use the Decision Tree to help arrive at the 3 global outcome ratings.

4. With your service coordinator and family, update IFSP outcomes.

5. Provide strategies to the family to support IFSP outcome achievement. Strategies can be written on the bottom of the global outcomes. Strategies should be specific to the child taking account the child's interests and preferences. Strategies should use items that are readily available in the child's natural environment that could be immediately implemented by the family.

6. Please type this form to ensure accuracy when the service coordinator enters the information into Salesforce.

7. Send global outcomes to your service coordinator through secure email within 48 hours of the annual review meeting.

8. What if another provider on the team is unable to attend the IFSP Annual? Who is responsible for completing the global outcomes? Since global outcomes must be completed during the annual with the family, the provider who attends the IFSP Annual meeting will be responsible for completing the global outcomes in its totality.

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Approximately 3 to 4 months before the child ages out.

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Approximately 3 to 4 months before the child ages out.

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1. You will be alerted by the service coordinator that the Part B evaluation has been scheduled.

2. Submit a transition report to the service coordinator who will forward on to the Child Find team.

3. Expect that the family will be given the report by the Child Find team.

4. There is no standard as to how you have to write the transition report. Any information you give Child Find is greatly appreciated as you know the child, and often children do not show what they can do in Child Find evaluations. Child Find will have accesses to the most recent IFSP.

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What you will do during an Exit IFSP meeting

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What you will do during an Exit IFSP meeting

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Please note: We are aware that some of the Knowledge Management System links referenced below may generate a security warning indicating that the links contain malware. We are actively working with IT to resolve this issue. In the meantime, a downloadable Word document containing all referenced Knowledge Management System links has been provided below for your convenience.

1. The purpose of the Exit IFSP meeting is to review evaluation results and complete Exit Global Outcomes Ratings

2. The IFSP team will provide local resources and strategies, and complete exit global outcome ratings

3. If the IFSP and services are NOT EXPIRED:

The SC will inform the family that they will have access to services until the IFSP expiration

4. If the IFSP and services HAVE EXPIRED:

All services must end by the IFSP expiration date, regardless of eligibility

Note: The IFSP expiration date is defined as one year from the date of the initial IFSP or the previous annual IFSP. This date can be found on the IFSP as the “Projected Annual IFSP”

The provider(s) cannot bill for services beyond the expiration of the IFSP

5. Full guidance can be found in the Knowledge Management System

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Consult Process and Procedure Updated 12.10.25

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Welcome Packet Highlight Updated 10-27-25

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What is Unmet Needs? DP is proud to offer two locally funded programs to support individuals with I/DD and families with accessing a variety of supports across the community. Local funding is comprised of Mill Levy funding from Arapahoe County and Douglas County as well as endowment funds, grants, donations, and other sources.

1. Unmet Needs requests are to support a child’s delay or disabilities. It is preferred that Unmet Needs supports the child's delay and IFSP outcomes.

2. These funds are intended to supplement and not supplant other funding sources. Unmet Needs should be the payer of last resort.

3. If a family has an unmet need, prior to speaking to the family, please reach out to your service coordinator to collaborate in determining if an Unmet Needs request is appropriate. Unmet Needs should be the payer of last resort. Please note, Unmet Needs funding is never guaranteed (even if you have received approval for another child or the same child previously).

4. If it is agreed that an Unmet Needs request is appropriate, please discuss the potential for an Unmet Need request with the family. Your service coordinator will ask you for a Letter of Recommendation and communicate any other documentation that might be needed to complete the request. Please note, Unmet Needs funding is never guaranteed (even if you have received approval for another child or the same child previously). Unmet Needs requests must go through an approval process. Unmet Needs should be the payer of last resort.

5. More information regarding Unmet Needs can be found at:

https://www.dpcolo.org/programs-services/early-intervention-unmet-needs/

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Early Intervention Unmet Needs - Developmental Pathways

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What is Unmet Needs Funding? Unmet Needs funding is considered the payer of last resort, and all other resources should be exhausted before requesting this funding source (i.e. Medicaid, insurance, [...]

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Helpful links in the Knowledge Management System Links for Annual Evaluations and Annual Assessments

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Helpful links in the Knowledge Management System Links for Annual Evaluations and Annual Assessments

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Helpful links in the Knowledge Management System Links for Annual Evaluations and Annual Assessments

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An ATD may help a child achieve an IFSP outcome they might not accomplish without it and must be beneficial during their time in EI. Please speak with your service coordinator about requesting an ATD before you complete the CDEC request form and submit the request to the DP Assistive Technology Requests form. The Service Coordinator will need to ensure that the request is appropriate, and that all necessary paperwork is completed.

Please note: Do not guarantee any ATD will be approved when discussing with families.

Guidelines for ATD Requests

1. DP should serve as the payer of last resort. When a device is eligible for coverage through Medicaid or private insurance, those funding sources should be utilized first.

2. If the item addresses a safety or medical concern, it is not considered ATD.

3. For non-ATD needs, the Service Coordinator may submit an Unmet Needs request if appropriate.

4. An outcome must be included on the current IFSP. Clearly describe how the child will directly use the item to achieve the outcome.

5. Document how the item is being used within the outcome strategies.

6. Whenever possible, trial the device or a similar item before requesting.

7. Age Limitation - ATD requests cannot be submitted at 2.9 years. If submitting prior to 2.9 years, ensure the device has been successfully trialed.

8. Transition Plans must include:

How the device is currently being used.

How it will be used in the next setting, with clear justification.

Example: Mia is currently learning how to use her walker. She uses it to get around the first floor of her home to get toys and come to the table for her meals. She is also learning to use it on the sidewalk to walk into the library and getting the mail with Mom. In the next setting, it will be important for Mia to have mobility support to get around in her environment with independence.

General Rules of Thumb

One item per outcome

The item must be necessary and most beneficial for achieving the IFSP outcome

Requests cannot be for items that are simply “nice to have”

Reminder

Assistive Technology Devices are items that a family would not typically purchase for their child in order to achieve an IFSP outcome. For example, a typical highchair, crib, stroller, spoon, etc.

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This Table is designed to help you with any Billing questions.

If you still have additional questions, please reach out to the Billing Team.

Grant Hampe Billing Manager at g.hampe@dpcolo.org or 720-955-4869.

Karen Wesierski Assistant Billing Manager at k.wesierski@dpcolo.org or 720-955-5563.

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How To Bill For Consults (for larger view click on billing sheet) 

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How To Bill For Consults (for larger view click on billing sheet) 

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1. Enter the child's name in the Yellow/White Client Name section (Last Name, First Name). For Example: Gilmore, Happy.

2. Select Consult in the Service section (click in the service box and a dropdown arrow will appear).

3. In the Date of Service Section go to the date when the Consult visit occurred add the number units you want to bill-1 unit for every 15 minutes.

4. In the Provider Justification column add a comment you need to communicate to the billing team. For example: Medicaid Terminated or Interpretation Rate. Ongoing 4x/month or New2x/month (if this service is added to the IFSP).

5. Sign and Date the EIMSR in the Attendance Certified By: box.

6. Email signed EIMSR to EIBilling@dpcolo.org.

7. Once the email is sent you will receive an email with confirmation the billing has been received.

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How To Bill For an IFSP Annual Meeting (for a larger view click on the billing sheet)

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How To Bill For an IFSP Annual Meeting (for a larger view click on the billing sheet)

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1. Enter the child's name in the Yellow/White Client Name section (Last Name, First Name). For example, Gilmore, Happy.

2. Select Assessment Annual in the Service section to bill for IFSP Annual or IFSP Exit meetings (click in the service box and dropdown arrow will appear).

3. In the Date of Service Section go to the date when the IFSP Annual meeting occurred enter the number units you want to bill-1 unit for every 15 minutes (15 min.=1 unit, 30 min.=2 units, 45 min.=3 units, 1 hour=4 units). This visit can exceed an hour due to the complexity of the meeting, but does count as 1 of your visits for the month. For Example: If the IFSP indicates you have 4 visits a month and you attend an Annual meeting you will conduct and bill for 3 visits (Blue/White section) and 1 Assessment Annual visit (Yellow/White section) for a total of 4 visits for the month.

4. In the Provider Justification column add a comment you need to communicate to the billing team. For example: Medicaid Terminated or Interpretation Rate.

5. Sign and Date the MSR in the Attendance Certified By:

6. Email Completed EIMSR to EIBilling@dpcolo.org.

7. You will receive an email from EI Billing with confirmation of Billing receipt.

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How To Bill For Ongoing Services  (for a larger view click on the billing sheet)

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How To Bill For Ongoing Services  (for a larger view click on the billing sheet)

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1. Look for the child's name in the Blue/White section (Last Name, First Name). For Example: Gilmore, Happy.

2. In the Date of Service Section go to the date when the Ongoing visit occurred add the number units you want to bill-1 unit for every 15 minutes. Enter the number of units you want to bill-1 unit for every 15 minutes (15 min.=1 unit, 30 min.=2 units, 45 min.=3 units, 1 hour=4 units).

3. If you have a new child (ongoing) add the child's name in the Yellow/White section (Last Name, First Name). For Example: Hair, Angel.

4. In the Date of Service Section go to the date when the Ongoing visit occurred add the number units you want to bill-1 unit for every 15 minutes. Enter the number of units you want to bill-1 unit for every 15 minutes (15 min.=1 unit, 30 min.=2 units, 45 min.=3 units, 1 hour=4 units).

5. If you need to make a change for a child Add the child's name in the Yellow/White section (Last Name, First Name). For Example: Pooh, Winnie.

6. In the Date of Service Section go to the date when the Ongoing visit occurred add the number units you want to bill-1 unit for every 15 minutes. Enter the number of units you want to bill-1 unit for every 15 minutes (15 min.=1 unit, 30 min.=2 units, 45 min.=3 units, 1 hour=4 units).

7. In the Provider Justification column add a comment you need to communicate to the billing team. For example: Medicaid Terminated or Interpretation Rate, Ongoing 4x/month or New2x/month.

8. Sign and Date the EIMSR in the Attendance Certified By: box.

9. Email signed EIMSR to EIBilling@dpcolo.org.

10. Once the email is sent you will receive an email with confirmation the billing has been received.

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Make-up visits are allowed in the month or two following the missed visit and can be delivered before a missed visit (planned vacation, etc… although this does not happen often) but must follow these rules:

1.      The visit must be beneficial.

2.      There must be time to do the visit, best practice is an extra week to do it in.  Multiple visits in one week don’t always fit into our educational model of service delivery.

3.      Another option besides adding an extra visit is to extend the length of some visits, if the child can tolerate the longer time.

4.      Simply bill the extra units in the child’s regular billing line and make a quick note in the provider justification column like “Make-up visit / Jan”.  We will then review and approve as appropriate.

5.      Also please remember that some visits are just lost since both families and therapists are busy with holidays, vacations, and sickness.

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When a child is just under 3 months from turning 3 we will need to redo his/her Global Outcomes as well as assign him/her Exit Ratings.

1. The service coordinator, provider and family can conduct a "preliminary exit" rating as early as 2.6 - during a review that is held prior to the 90 days before a child's 3rd birthday and then follow up (by phone or in person/zoom) with the entire team during the last 90 days to finalize.

2. A review of the 3 global outcomes strengths and needs is required. If updates are needed, the provider will be responsible for making the updates to the global outcomes. (Please complete during the meeting in family friendly language and in a narrative format. Please see IFSP Annual Meeting tab for instructions on how to write global outcomes.)

3. A global outcomes rating is required in each of the 3 areas with the family using the Decision Tree. (To be completed during the meeting. )

4. The IFSP team will review existing IFSP outcomes and develop new IFSP outcomes if necessary which align with the global outcomes.

5. Please send any updates of global outcomes and ratings to the service coordinator within 48 hours of the meeting.

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1. A Final Rating is required during the last 90 days before the child turns 3 OR if a child is graduating the program early.

2. Major updates to the strengths and needs of the global outcomes is required if there was a change from the preliminary exit rating OR if exit is being conducted during a review.

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How to Bill for An IFSP Review Meeting (for a larger view click on the billing sheet)

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How to Bill for An IFSP Review Meeting (for a larger view click on the billing sheet)

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1. Enter the child's name in the Yellow/White Client Name section (Last Name, First Name). For example, Gilmore, Happy.

2. Select IFSP Review in the Service section (click in the service box and dropdown arrow will appear).

3. In the Date of Service Section go to the date when the IFSP Review meeting occurred enter the number units you want to bill-1 unit for every 15 minutes (15 min.=1 unit, 30 min.=2 units, 45 min.=3 units, 1 hour=4 units). This visit can exceed an hour due to the complexity of the meeting, but does count as 1 of your visits for the month. For Example: If the IFSP indicates you have 4 visits a month and you attend an IFSP Review meeting you will conduct and bill for 3 visits (Blue/White section) and 1 visit IFSP Review (Yellow/White section) for a total of 4 visits for the month.

4. In the Provider Justification column add a comment you need to communicate to the billing team. For example: Medicaid Terminated or Interpretation Rate.

5. Sign and Date the MSR in the Attendance Certified By:

6. Email Completed EIMSR to EIBilling@dpcolo.org.

7. You will receive an email from EI Billing with confirmation of Billing receipt.

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Billing for Training (Training completed after 7/1/23 noted on the EI Provider Certificate). (For a larger view of the MSR click on billing sheet)

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Billing for Training (Training completed after 7/1/23 noted on the EI Provider Certificate). (For a larger view of the MSR click on billing sheet)

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1. EI Provider Module training Initial/Follow Up should be billed on the day noted on your completion certificate/screenshot. If this is for a previous month, contact the DP billing team.

2. To Upload EI Provider Module Certificates/Screenshot (Initial/Survey) into Salesforce; in your Contact on the Related tab upload to the Request section.

3. Enter the Therapist name in the Yellow/White Client Name section (Last Name, First Name). Example: Therapist, Tina or Provider Therapist, Samantha.

4. Select EI Provider Training (Initial) or EI Provider Training (Follow-Up) in the Service section (click in the service box and a dropdown arrow will appear).

5. In the Date of Service Section go to the date when the Training/Survey Completion confirmation is received from DP. Add 1 unit.

6. Sign and Date the EIMSR in the Attendance Certified By: box.

7. Email signed EIMSR to EIBilling@dpcolo.org.

8. Once the email is sent you will receive an email with confirmation the billing has been received.

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Safe and Secure Parenting Series

Free ongoing classes available in-person or on Zoom.

Infant and Child Safety Class: A Guide for Accident Prevention

• Understanding Your Newborn: The First Six Weeks & Beyond

• Understanding Fatherhood: A Dad’s Guide to Pregnancy, Birth,

& Beyond

• Infant Massage: Supporting Parent/Infant Bonding and Secure

Attachment

• Super Siblings Class: Preparing Children for a New Baby

Note: as a special bonus, parents attending one or more of these classes will be able to select and receive a needed baby item at no cost. Through the Infant and Child Safety Class, parents are able to receive a car seat.

Please see the attached flyer for more details.

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Timelines and Things to Note for Exit Ratings

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Timelines and Things to Note for Exit Ratings

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1. The service coordinator can collect preliminary exit rating as early as 2.6 and exit rating as early as 2.9.

2. An exit rating is required for all children turning 3, graduating from EI program, or even if withdrawing early from EI program.

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https://www.dpcolo.org/wp-content/uploads/2023/11/Acronym-Guide.pdf

https://www.dpcolo.org/wp-content/uploads/2023/02/Acronym-Guide-Spanish.pdf

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Make-up visits are allowed in the month or two following the missed visit and can be delivered before a missed visit (planned vacation, etc… although this does not happen often) but must follow these rules:

1.      The visit must be needed.

2.      There must be time to do the visit i.e. an extra week to do it in.  Multiple visits in one week seldom fit into our educational model of service delivery.

3.      Another option besides adding an extra visit is to extend the length of some visits, if the child can tolerate the longer time.

4.      You cannot have not billed for a no-show for the visit you are trying to make-up.

5.      Simply bill the extra units in the child’s regular billing line and make a quick note in the provider justification column like “Make-up visit / Jan”.  We will then review and approve as appropriate.

6.      Also please remember that some visits are just lost since both families and therapists are busy with holidays, vacations, and sickness.

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What are Transdisciplinary Teaming Meetings?

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What are Transdisciplinary Teaming Meetings?

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Transdisciplinary Team Meetings are structured opportunities for a multidisciplinary team of Early Intervention (EI) professionals-including both providers and Service Coordinators (SCs) to come together to collaboratively problem‑solve around specific child or family concerns.

During team meetings we will:

Share collective guidance

Share strategies

Share resources

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Please access the Developmental Pathways website to learn about waiver programs for children.

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Programs for Children - Developmental Pathways

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Programs for children include the Children with Life Limiting Illness Waiver (CLLI), Children Extensive Support Waiver (CES), Children's...

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October 2024 DP Early Intervention Provider Newsletter . PDF

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Developmental Pathways pays for one way transportation to providers who will travel to further out cities from the Denver Metropolitan area. The origination point starts at 325 Inverness Drive South not the provider's home. Google maps is the tool that can be used to determine how far the child's home is from 325 Inverness Drive South.

1. Enter the child's name in the yellow and white section of the invoice.

2. Select Provider Travel Cost from he drop down in the service section.

3. Go to the date the service was completed and enter:

2 units for 20 miles

3 units for 30 miles

4 units for 40 miles

The allowed units will be in the body of the service request

4. After all billing is completed, sign and date the invoice.

5. Email to EIBilling@dpcolo.org.

6. You will receive email confirmation when billing has been received.

Tollways will not be reimbursed.

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Teaming strengthens connection and collaboration with Service coordinators (SC), providers and the family.

Teaming provides opportunities for all team members to be notified of any continued or new concerns to support next steps or how to move forward. New strategies and/or resources may be determined to be the next best plan of action.

Teaming supports a parent coaching focus of Early Intervention.

Teaming provides opportunities for the team to determine whether a co‑treat session is appropriate at this time, including planned co‑treat sessions designed to support problem‑solving, cross‑discipline collaboration, and team building during treatment.

SC and provider review how strategies and co‑treats are working.

SCs attendance with a provider allows the SC to follow up with the family regarding the strategies being trialed and/or co-treats as part of the monthly check‑in.

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Supporting Providers When Concerns Extend Beyond Their Scope

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Supporting Providers When Concerns Extend Beyond Their Scope

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DP hosts multiple virtual Transdisciplinary Team meetings each month.

These collaborative sessions provide an opportunity to present a child to the team, gain insights, and develop strategies to better support families.

Gain more “tools in your toolbox”!

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Current Provider Responsibilities

1. If there is a concern, contact the Service Coordinator (SC) and other providers in place (if applicable) before discussing a consult with the family.

2. When contacting the SC (via email or phone), include:

a. A clear presentation of the concern.

b. Strategies already attempted with the family.

3. Coordinate with the SC to attend a DP Transdisciplinary Team meeting to discuss concerns and receive additional strategies. DP Transdisciplinary Team meeting dates/times can be found on the DP Provider Resource Padlet.

4. If unable to attend a DP-facilitated meeting:

a. Team with other EI professionals.

b. After teaming, follow up with the SC regarding strategies to be tried.

c. Note: Teaming is only billable if contract providers attend a DP-facilitated meeting. See DP Provider Resources Padlet for billing guidance.

5. Implement strategies received from teaming multiple times and document evidence of ineffectiveness before requesting a consult.

a. Remember: Strategies may take more than a week to show success.

6. After trialing strategies, inform the SC of results and determine next steps.

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Consult Process and Procedure Updated 12.10.25

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Please note: We are aware that some of the Knowledge Management System links referenced below may generate a security warning indicating that the links contain malware. We are actively working with IT to resolve this issue. In the meantime, a downloadable Word document containing all referenced Knowledge Management System links has been provided below for your convenience.

July 1, 2026, all annual evaluations and Individualized Family Service Plans (IFSPs)  meetings must follow all guidance provided by EI Colorado for redetermining eligibility annually.

1. Refer to the Knowledge Management System for detailed instructions: Annual Evaluation Process Guide and Training

2. A child needs to show a 33% delay in one developmental domain or a 25% delay in two or more developmental domains in order to qualify for continued EI services.

3. Redetermining Eligibility Annually does not apply to children who:

Are eligible for EI Colorado with an established condition (which includes children who have received an established condition diagnosis since their last evaluation)

Are 2 years 9 months at the time of the IFSP expiration

Have been found eligible for Part B special education services at the time of the IFSP expiration

Are eligible for the Extended Part C Option at the time of the IFSP expiration

Are eligible for EI Colorado by living with a parent who has a diagnosed developmental disability determined by a Case Management Agency

Follow the Annual Assessment and IFSP Meeting Process Guide in the Knowledge Management System

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Annual Evaluation Process Guide and Training

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Until June 30, 2026, EI Brokers should follow the current process for all Annual IFSPs. Annual evaluations cannot be billed to EI Colorado prior to July 1, 2026.

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Please note: We are aware that some of the Knowledge Management System links referenced below may generate a security warning indicating that the links contain malware. We are actively working with IT to resolve this issue. In the meantime, a downloadable Word document containing all referenced Knowledge Management System links has been provided below for your convenience.

Find full details in the Annual Evaluation Process Guide and Training in the Knowledge Management System

Knowledge Management EI Annual Screening Record Guide with Video Tutorial

1.    Parent/caregiver and child must participate

2.    Multidisciplinary evaluation with two providers, including hearing and vision screening

To meet EI Colorado’s eligibility requirements, an approved standardized tool must be used to obtain the percentage of delay in each developmental domain

Ensure that you gather the data needed (percent delay, age range).

Reminder: keep evaluation protocol/documentation from the tool you use for up to 6 years. There may be a possibility that you will need to upload the tool protocols/summary sheet to the portal (to be determined).

3.    The annual evaluation will occur during one of your regular scheduled sessions.

4.    Let your service coordinator know if you have another EI provider who will partner with you to conduct the annual evaluation. Evaluations must be multidisciplinary.

If you do not have an EI provider to partner with for the annual evaluation, the service coordinator will find an evaluating partner and coordinate collaboration with you, the second evaluator, and the family.

5.    Each evaluator will need to ensure that the evaluation is completed with sufficient time to complete the evaluation and IFSP annual or exit meeting within the 30-day window before the IFSP expires (schedule with enough time to accommodate unforeseen cancellations).

6.    You and your evaluating partner will discuss the approved evaluation tool you will use to perform the evaluation.

7.    You and your evaluating partner will determine what domains each of you will evaluate.

8.    You and your evaluating partner will determine who will cover the vision screening and hearing screening (Vision and Hearing Screening Resources).

9.    Each evaluator must complete, upload, and submit their evaluation results in the child's Annual Screening Record within 72 hours (three business days) of finishing their portion of the evaluation.

Knowledge Management System Provider Portal User Guide with Video Tutorial

10.  You will no longer be requested to complete and turn in the EAR page for annual evaluations but instead will complete the EI Annual Screening Record through your provider portal.

11.  If you are not the only provider:  Scheduling a Child with Multiple Providers

Please follow the steps provided in the link above when there are more than one provider providing services in the home.

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1. Redetermining Eligibility Annually does not apply to children who (these children will follow the Annual Assessment process):

Are eligible for EI Colorado with an established condition (which includes children who have received an established condition diagnosis since their last evaluation)

Are 2 years 9 months at the time of the IFSP expiration

Have been found eligible for Part B special education services at the time of the IFSP expiration

Are eligible for the Extended Part C Option at the time of the IFSP expiration

Are eligible for EI Colorado by living with a parent who has a diagnosed developmental disability determined by a Case Management Agency

Follow the Annual Assessment and IFSP Meeting Process Guide in the Knowledge Management System for children who qualify for Annual Assessments.

Annual Assessment

2. For children who will receive the Annual Assessment, the provider must complete an assessment of all 5 domains that generates a percent delay and age range.

3. Providers will fill out the EAR page and send it securely to the service coordinator. Providers do not enter the assessment results in the EI Screening Record.

4. Providers, service coordinators, and caregivers move forward with the IFSP Annual Review meeting where FACETS will be review, Global Outcomes will be created, new Global Outcome ratings will be given, Strategies will be recorded, and new and updated IFSP Outcomes will be created. See the IFSP Annual Review process section for detailed information an IFSP Annual Reviews.

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Helpful links in the Knowledge Management System Links for Annual Evaluations and Annual Assessments

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Helpful links in the Knowledge Management System Links for Annual Evaluations and Annual Assessments

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Helpful links in the Knowledge Management System Links for Annual Evaluations and Annual Assessments

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Vision Screening Protocol Training: These trainings will equip non-medical professionals to use the Vision Screening Protocol© updated for 2025 to identify children, birth to age three, who warrant evaluation by a pediatric eye doctor. The protocol is the new standard for effective, user-friendly, and actionable vision screening.

Self paced

Register at: https://www.asharedvision.org/vision-screening-training.html

Location: Zoom

Trainer: Steve Lindauer, A Shared Vision

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Vision Screening Training for Professionals | A Shared Vision

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Sign up for comprehensive training on vision screening for young children. Enhance your skills and knowledge with A Shared Vision’s professional training programs.

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HEAR Checklist

Vision and Hearing Screening Resources

https://colorado.us.document360.io/docs/vision-and-hearing-screening-resources

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Annual Redetermination of Eligibility Resources

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Annual Redetermination of Eligibility Resources

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DAY-C 2 Resource https://colorado.us.document360.io/docs/day-c-training-and-resources

Informed Opinion of Delay Resource https://colorado.us.document360.io/docs/informed-opinion-of-delay-1

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You will continue to receive an MSR to enter your billing. Please refer to the Billing Guide for information about rates and guidelines.

1. You will bill on your MSR using the drop-down option ‘Annual Eval’

2. One Unit = $32.50; $130.00/hour

3. The rate includes all evaluation activities (protocols, report writing, face-to-face time)

4. As with all activities billed to EI CO only face-to-face time with the child and family is billable

5. If your family is “no show” or “late cancel” you will choose ‘Annual Eval No Show’ from the drop-down menu

6. Reimbursement is one unit per no-show when a family cancels a scheduled visit less than 24 hours before the visit.

7. If the annual evaluation and IFSP meeting take place on the same day, bill the evaluation portion as the annual evaluation and the IFSP portion as an IFSP meeting.

8. If your child has Medicaid, you will proceed with the following process if you are an OT, PT, or SLP: Billing Guide